Suny airpo student file june 14 2007
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SUNY AIRPO – Student File June 14, 2007. Gary L. Blose. Process and Timeline. Submission Process by Term: Every semester will require a Student EOT and Term/Section file Fall and Spring (only) will require a Student Census submission Rules for Inclusion: Section can only be reported once

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SUNY AIRPO – Student File June 14, 2007

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Suny airpo student file june 14 2007

SUNY AIRPO – Student File June 14, 2007

Gary L. Blose


Process and timeline

Process and Timeline

  • Submission Process by Term:

    • Every semester will require a Student EOT and Term/Section file

    • Fall and Spring (only) will require a Student Census submission

  • Rules for Inclusion:

    • Section can only be reported once

    • At least one meeting must occur in the current academic year

    • Meet Census date AND End-of-Term date cut-offs for Student Census file

    • Meet EOT cut-off for EOT files

    • Note: All date criteria indicate ‘on or before’ the specified date


Semester timeline

Summer:

Census Cut-off –

August 15

Census Deadline – No submission

EOT Cut-off – Sept. 15

EOT Deadline – October 1

Winter:

Census Cut-off – January 1

Census Deadline – No submission

EOT Cut-off – February 15

EOT Deadline – March 1

Fall:

Census Cut-off –

October 1

Census Deadline – October 15

EOT Cut-off – Jan. 15

EOT Deadline – February 1

Spring:

Census Cut-off – March 1

Census Deadline – March 15

EOT Cut-off – June 1

EOT Deadline –

June 15

Semester Timeline


Process and timeline1

Process and Timeline

  • Standardize the enrollment reporting process

    • Common application of dates

    • Official enrollment – Student Census

    • Official FTE – Term/Section

  • Student must be closed BEFORE Term/Section

  • Terms must be closed chronologically

  • Can NOT have two files of the same type open simultaneously


Student data elements

Student Data Elements

  • Student Email Address (campus)

  • Race – current specs allow n responses, but only expect one until federal change

  • Race – note that Pacific Islanders are separate from Asian

  • Expanded Hispanic categories

  • Former Institution:

    • Includes New Graduate Students

    • Expanded institutional identification (IPEDS Unit ID)


Student data elements1

Student Data Elements

  • Highest Earned Degree

    • Note – NO LONGER all that apply

    • SDF field was Previously Earned Degree(s)

  • High School Status (different from SDF)

    • Need to discuss with State Ops the idea of an expanded collection (not funded)

  • Admission Status (formerly Credit Enrollment Status)

    • Continuing Ed.


Student data elements2

Student Data Elements

  • Higher Education History:

    • Transition Students

    • Joint Program

  • Primary / Secondary Academic Program

  • Home Institution – IPEDS Unit ID for cross registered

  • Total Credit Hours – used to determine student workload reporting – Full / Part

  • State Supported Credits:

    • Lower

    • Upper

    • Graduate

    • Used to Estimate FTE


Student data elements3

Student Data Elements

  • Transfer Credits (new field)

  • Cumulative GPA – trying to track down NYSED guidelines

  • Pell / TAP Indicators

    • Financial Aid File pulled out and will be a separate annual submission

  • Tuition Rate (new field)

  • Housing (new field)


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