Applying to a Selective ADMISSION program

1. Applying to a Selective ADMISSION program Dental Hygiene

2. The selective admission system . http://www.bluegrass.kctcs.edu How to setup your SAS Account

3. The selective admission system • Click on “Selective Admission Programs” • You must also submit a general admission application for the semester you wish to start the Dental Hygiene program. This is a separate process from your Selective Admission packet. How to setup your SAS Account

4. The selective admission system • To create your account you will need to follow the “Selective Admission Account” link. • Check out the “Frequently Asked Questions” section or each selective program website. How to setup your SAS Account

5. The selective admission system • Click “Create Account” link in order to begin setting up your account information. • If you have created an account in the past, you may simply use your username and password to login and update your information. • Do not create duplicate account! How to setup your SAS Account

6. The selective admission system • Use an e-mail address that you maintain regularly. • Any contact from BCTC regarding your application will be directed to the e-mail you provide here. • You will receive an email to validate your SAS account. • Check your junk e-mail folder in case you do not receive the e-mail in your inbox. How to setup your SAS Account

7. The selective admission system • You may login to your account at any time in order to update this information. • Keep your information up to date contact to ensure that you receive notification regarding your acceptance status. How to setup your SAS Account

8. The selective admission system • Print the checklist provided on the Program Information & Interests page. • Please note that you may only apply for two programs per academic year. How to setup your SAS Account

9. Required documents Selective admission checklist Selective admission checklists are unique for each program and must be included in your packet. Your checklist must be filled out and signed to be accepted by the Office of Admissions.

10. The selective admission packet Document Requirements • Each document below must be included in your selective admission packet • The Dental Hygiene Checklist • Official college transcripts from every college attended (except KCTCS) • ACT or SAT test scores • The pre-admission conference attendance form • The dental hygiene work experience/observation form • GPA recalculation form (OPTIONAL)

11. The selective admission packet Document Requirements • The Office of Admissions will not accept copies of any documents other than approved international documents. • Documents shouldnot be sent to the Office of Admissions separately. We cannot ensure they will be matched with your selective admission packet. This may result in your packet being incomplete and declined.

12. Required documents College transcripts • College transcripts must meet the below criteria to be official: • The document must be stamped with theinstitution’s official seal or printed on theinstitution’s unique watermarked paper • Documents stamped “Issued to Student” will be considered official • International college transcripts must besubmitted as a course-by- course evaluationthrough an approved agency. You may find a list of approved evaluation agencies athttp://www.naces.org/members.htm • Military Transcripts are considered college transcripts and must be turned in with the complete admission packet • Any college credit you have ever earned at an accredited institution must be turned in on an official transcript, including dual credit and study abroad, etc.

13. Required documents ACT or SAT test scores ACT scores can be ordered from http://www.act.org. SAT scores can be ordered at http://www.collegeboard.org. IMPORTANT NOTE: Students’ whos first language is not English may be asked to take the ESL COMPASS exam. Please note that the ESL COMPASS scores will not be accepted for admission. You may request to take the regular COMPASS in the Advising & Assessment Center. • Test scores must meet the following criteria to be official: • They must be printed on the testing organization’s unique paper • Test results printed on an official high school transcript will be accepted as official. • If you are currently enrolled at a KentuckyCommunity and Technical College System schoolyou can login to PeopleSoft and access any ACTor SAT scores that may be on file throughyour Student Services Center. These results maybe printed and placed in your packet as official.

14. Required documents Work experience/observation form • Your work experience/observation formmust be filled out and signed by both theyou and the person supervising theobservation in order to be accepted by theOffice of Admissions. • If you have a completed work experience/observation form from a previous application year, you may re-use the form in your current packet. • Each application must show a minimum of atleast four hours of work experience orobservation.

15. Required documents Pre-admission conference attendance form • Your pre-admission conference attendance formmust be filled out and signed in order to beaccepted by the Office of Admissions. • Pre-admission conference forms from previousyears will not be accepted. The pre-admission conference is an annual requirement .

16. G.p.a. Recalculation Qualifications • The course work must not be from a KCTCSschool. Only college coursework from anothercollege/university is eligible. • You must have at least 12 credit hours at aKCTCS school, 100 level or above, with at least 2.0 GPA or higher. This does not include MA 108or remedial coursework. • There must be a break of at least two yearsbetween previous college work and the morerecent KCTCS college work. This means 2 Falland Spring semesters. • Students who have earned an Associate or Bachelor degree from any college or university are not eligible for the GPA Recalculation Option. • Students seeking to bankrupt KCTCS coursework to improve their GPA will need to see the Records Office regarding process and eligibility.

17. G.p.a. recalculation • In order to submit a request for GPA recalculation, you must submit the GPA recalculation form with your admission packet. How to submit your request

18. Submitting your packet Application Deadlines • The completed selective admission packet must be submitted to the Office of Admissions byFebruary 15, 2017 to be considered for the Fall2017 semester. • To ensure delivery, please bring your packet to the Cooper Campus. • The Office of Admissions will not accept anydocuments past the deadline. Please check yourSAS account to ensure your submitted packet is complete. • When turning in your packet, you will receive a “Selective Admission Packet Receipt” this will be your confirmation that we received your packet.

19. Submitting your packet Application Deadlines • You may turn your packet in at any Bluegrass Community and Technical College Campus • Extra processing time will apply to packets turned in at a campus other than Cooper Campus • To turn a packet in on Cooper Campus, you may visit: OB 119 or OB 202A • To mail your packet, send to: Bluegrass Community and Technical College Selective Admissions Oswald Building 202A 470 Cooper Drive Lexington, KY 40506 ** We HIGHLY advise tracking your shipment if you choose to mail your packet**

20. Program admission Checking your status • After you have setup your SAS account andsubmitted your application packet, it can take 10 business days before your information isprocessed and displayed through your SAS account. You will receive an automated e-mail when your information is added and completed. • Acceptance information will be updated in SASthe first week of April. • Your acceptance status is updated through your SAS account. You will not receive correspondence from the Office of Admissions through postal mail or telephone. • Please note that your SAS account will not show your acceptance status until all selections are approved through committee. • You will have two weeks to electronically accept your spot in the program or your alternate position through your SAS account. After two weeks, your position will be filled by another student.

21. Program admission Additional Paperwork Students that do not complete their acceptance paperwork by the required deadline will forfeit their place in the program. As a result, it is very important that you check your SAS account and ensure your information is up to date. It is your responsibility to ensure your acceptance paperwork is received. You have the option of declining your position. If you choose to do so, you may not reclaim your place in the program at a later date and will be required to re-apply. • Should you be accepted for admission oraccepted as an alternate, you will complete your acceptance on your SAS account. • Additional paperwork is required by the program. Visit your program’s “Incoming Students” webpage to locate and complete the additional paperwork.

22. Program acceptance Finding out your Status Step 1 Log into your SAS account by going to http://bluegrass.kctcs.edu/sas/

23. Program acceptance Step 2 Click on the File Status tab. If an acceptance decision has been made, you will see a green bar at the top. Click on Please Review. Finding out your Status

24. Program acceptance Step 3 Please follow the steps on this page. Review the acceptance documentation and accept or decline your acceptance into the program. You will receive a confirmation email and will be directed to a confirmation screen. What to do if you are Accepted

25. Program acceptance Step 4 If you accepted, you will still have the ability to decline. Click on Decline to forgo your spot in the program. What to do if you are Accepted

26. Program acceptance Follow Steps 1 & 2 Step 3 Please follow the steps on this page. Review the alternate acceptance documentation and accept or decline your alternate acceptance into the program. You will receive a confirmation email and will be directed to a confirmation screen. What to do if you are an Alternate

27. Program acceptance Step 4 If you accepted your alternate spot, you will still have the ability to decline. Click on Decline to forgo your alternate spot in the program. What to do if you are an Alternate

28. Program acceptance If your status changes from alternate to accepted your SAS account will update accordingly. You will need to follow the steps to accept your spot in the program. Going from alternate to accepted

29. questions Who to contact Questions concerning admission requirements to the program or discrepancies in your SAS account may be directed to: Kehla Vancekehla.vance@kctcs.edu Melissa Terrymelissa.terry@kctcs.edu