The nuts and bolts of maximizing state aid a beginner s guided tour
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The Nuts and Bolts of Maximizing State Aid: A Beginner’s Guided Tour . New York State Council of School Superintendents Fall 2011. State Aid and Financial Planning Service. Patricia Service, Senior Specialist. Agenda. Types of State Aid Reporting of Students Tips for Success.

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The nuts and bolts of maximizing state aid a beginner s guided tour
The Nuts and Bolts of MaximizingState Aid:A Beginner’s Guided Tour

New York State Council of School Superintendents

Fall 2011

State Aid and Financial Planning Service

Patricia Service, Senior Specialist


Agenda
Agenda

  • Types of State Aid

  • Reporting of Students

  • Tips for Success


State Aid for Students

With a Disability

  • Foundation Aid - 14.893 B

  • Public Excess Cost Aid - $454 M

  • Private Excess Cost Aid - $330 M

  • Summer School Aid - $329 M




Reporting public placements for foundation aid
Reporting Public Placementsfor Foundation Aid

  • Form A #19 - #54 Levels of Service

    • Time Requirements

      • 60% or more of school day in a special class or home/hospital instruction

        • Elementary – 3 hrs. per day

        • Secondary – 3.5 hrs. per day

      • 60% or more of school day in Integrated Setting

        • Must be receiving services in regular education classroom w/ regular education students for the same time requirements as above (see SED definition)

      • 20% - 59% of the school week in a resource room

        • Elementary – not less than 5 hours/week (300 minutes/week)

        • Secondary or grades 4-12 enrolled in a period based program – 5 periods but not less than 180 minutes

      • Direct or Indirect Consultant Teacher Services

        • Elementary & Secondary – at least 2 hours/week of direct or indirect services

        • Services must be provided by a certified special education teacher


Reporting public placements for public excess cost aid
Reporting Public Placementsfor Public Excess Cost Aid

  • Definition: Aid for resident students with disabilities served in a public school or BOCES program, for whom the annualized cost exceeds 3 times the district’s AOE/TAPU ( PUB output report)

  • Formula:

    Annual program cost – (3 x AOE/TAPU) x FTE x Aid Ratio This is the benchmark specific for your district!

    Claim Process:

    STAC system


Reporting students for private excess cost aid
Reporting Studentsfor Private Excess Cost Aid

  • Definition:Private Excess Cost Aid is payable for students with disabilities placed in approved in-state and out-of-state private schools

  • Formula:(Approved tuition – basic contribution) x FTE x Aid Ratio Tuition is set by SED

    Claim Process:

    STAC system

    DOSES – Private Placement Approval


Reporting students for summer school aid also called 4408 aid
Reporting Studentsfor Summer School AidAlso called 4408 aid

  • Definition:School-age students with disabilities educated during July and August. All student public and private

  • Formula:

    • Reimbursed at 80% of the approved cost of education, transportation and maintenance Exception: Chapters 47, 66 and 721 reimbursed at 100% of the approved cost.

      Claim Process:

      STAC system


Tips for success
Tips for Success

  • Facilitate communication between the business office and Committee on Special Education office

  • Someone in the district must have and being using the NYSED’s STAC on line system

  • Check and Verify that claims have been processed


Thank you
Thank you

Questar III

State Aid and Financial Planning Service

10 Empire State Blvd.

Castleton, NY 12033

(518) 477-2635 phone

(315) 793-8608 phone

(518) 477-4284 fax

http://sap.questar.org/


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