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How to Obtain a New ODE Institution ID for Charter Schools. Presentation - May 2012 Joy Blackwell. Overview. Reasons why an ODE issued institution ID is necessary to conduct business with ODE: To submit student level data in the ODE Data Collections
Presentation - May 2012
Institutions/School Directory Update
Complete this section only if you are acting as your own fiscal agent instead of the sponsoring school district.
Make sure each name is filled in. There should be at least two people listed. The ODE Office of School Finance and Administration – Procurement Section will ask you to complete additional forms for access to the EGMS system.
Contact: Phyllis Reynolds, (503) 947-5886 or email [email protected]
The boundary calculator spreadsheet is used to indicate your projected enrollment. The Institutions Database Advisory Team and the Data Governance Committee are interested in your projected enrollment and the impact it has on existing schools.
Enter the name under the Institution Name and press the Search button. We will use Astoria as our example.
By typing in the name Astoria and pressing the Search button, the lookup screen returned all the institutions with the name “Astoria.” By clicking on the ID # in the Insti_ID column, additional information for the district or school displayed.
Example of a School District
Example of a School
Go to the URL listed above. Click on the Boundary Change Calculator link.
Click on the Sample Tab at the bottom of the spreadsheet to see an example of how to fill out the form.
When you are ready to complete the form, click on the Calculator tab . This will give you a blank worksheet.
Next, we will go over each column and explain what should be entered in each one. You may have multiple rows listed on your spreadsheet, depending on the source and number of students who will be transferring to your new school.
Note: If you have a form that does not have the dates in Row 6 that match this example, please change them to match the example above.
If the student was homeschooled, list that on a separate line. Follow the example to see how schools are listed.
Column C – Grades Offered in 2011-12
Go to the link below. When the screen appears, select ODE REPORTS. http://www.ode.state.or.us/search/page/?id=3156
Scroll down to the STUDENTS section. Select October 1 Enrollment Summary #73. Click on the link.
Select the School Year and click on the Submit Query.
Select the District you want to display from the pull down menu and click on View Report.
We will continue to use Astoria SD as our example.
As you can see by the example, the first listing (brown font) is the County Total; the (green font) is the District total; and the (black font) is the School student count.
Astor Elementary shows they had an enrollment of 409 students enrolled on October 1, 2011.
While you are on this screen, make a note of the grades offered. They will be displayed on the actual screen. You will need this information for column E on the next slide.
If you don’t know the school district where the school is located, you go to the Institution Lookup screen and find a school by name. Click on their ID link to see their district information.
You do not need to do anything with these columns. This information is requested by the ODE review committees.