Lab Only Visits

1. LAB for Non-Laboratorians Resource Patient Management System Lab Only Visits

2. Session Objectives • Set up a Lab only clinic in PIMS • Check patient into Lab Clinic • Select Lab only visit in EHR • Create a Lab only visit. • Look up previous orders • Select a Purpose of Visit (POV).

3. Patient check in to Lab Clinic • Create lab clinic in PIMS. • On Page 4 set “Create visit at check in” to “YES”. • The Ordering provider is ordering provider on lab order. • Encounter provider is lab person drawing the labs.

4. Patient check in to Lab Clinic(cont.) • Check the patient into scheduling package as a “Walk-In Unscheduled Visit”. • The Phlebotomist selects the Laboratory visit in EHR when patient presents to laboratory

5. Set up a Lab Walk in Clinic • SET UP A CLINIC Page 1 of 4 • CLINIC NAME: LABORATORY WALK-IN ABBREVIATION: WI LAB • DIVISION: DEMO HOSPITAL CT GMS FACILITY: DEMO HOSPITAL • MEETS AT THIS FACILITY?: YES • NON-COUNT CLINIC? (Y OR N): NO • INCLUDE ON FILE ROOM LISTS?: • PRINCIPAL CLINIC: • PHYSICAL LOCATION: LABORATORY TELEPHONE: 355-2331 • CLINIC CODE: LABORATORY SERVICES • HOSPITAL SERVICE: • CLINIC OWNERS (responsible for setup) • USER,STUDENTA • ____________________________________________________________________________ • COMMAND: Press <PF1>H for help Ins

6. Set up a Lab Walk in Clinic (cont.) • SET UP A CLINIC Page 4 of 4 • ASK FOR CHECK IN/OUT TIME: YES • CREATE VISIT AT CHECK-IN?: YES • VISIT SERVICE CATEGORY: AMBULATORY • MULTIPLE CLINIC CODES USED?: • VISIT PROVIDER REQUIRED: • OTHER INFO ON CHECKIN?: • CLINIC PROVIDERS DEFAULT • ______________________________________________________________________________ • COMMAND: Press <PF1>H for help Insert

7. Check patient into Lab Walk-in Clinic • Appt Mgt Module Feb 18, 2011 09:55 Page: 1 of 1 • Patient: DEMO,PATIENT (999999) DEMO HOSPITAL Outpatient • Age: 54 YRS Pcp/Team: ALL,OTHER/ • Total Appointment Profile IHS 02/17/11 thru 11/13/13 • Clinic Appt Date/Time Status • 1 Laboratory Walk-in 02/18/2011@09:54 Walk In/Checked In 09:54 • Not currently on a Waiting List. • Last Registration Update: JAN 28, 2011 • CI Check In OI Add/Edit Other Info OR Other Reports • WI Unscheduled Visit AT Ancillary Tests PT Change Patient • PR Patient Registration CO Check Out CL Change Clinic • MA Make Appointment DE Delete Check Out CD Change Date Range • NS No Show PC PCP Update AP Appt Profiles • CA Cancel Appointment EX Expand Entry • FU Follow Up Appt HS (Health Summary) • Select Action:Quit//

8. Lab will select Lab visit in EHR

9. Lab Only visit by Laboratory Staff • A lab visit may be created in the EHR by the Laboratory staff as an alternate way to enter a visit. • The laboratory technician will be the visit provider, if the patient does not see a primary care provider at this visit. • The ordering provider will be the provider for any orders placed for the patient.

10. To Create Lab Only Visit –Look up Previous Visit, 2. Select a visit, and open orders tab. Locate date of order 1. Select Patient 3. Find the lab order and date of order. Use this information to create a new lab only visit.

11. Create Lab Only Visit 2. Click on Visit box, and select New visit 1. Select Patient 4. Encounter provider will be the tech providing service to the patient. 3. Select Lab only visit location. 5. Select OK

12. Create Lab Only Visit (cont.) In the lab only visit, go to the POV tab and select the POV entered by the provider in the original lab order. The lab examination code should also appear. If not you may need to select it from the ICD pick list.

13. Create Lab Only Visit (cont.) Depending on your facility, you may be requested to select the method of blood collection for billing. Select veinipuncture or capillary.

14. Questions & Discussion