District 16 club officer group training
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District 16 Club Officer Group Training. Club Officers – Your Opportunity for Leadership. The success of a club is DIRECTLY related to the training of club officers. How can you lead if you do not have knowledge?. Club Officers – Your Opportunity for Leadership.

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District 16 Club Officer Group Training

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District 16 club officer group training

District 16 Club Officer Group Training


Club officers your opportunity for leadership

Club Officers – Your Opportunity for Leadership

  • The success of a club is DIRECTLY related to the training of club officers.

    How can you lead if you do not have knowledge?


Club officers your opportunity for leadership1

Club Officers – Your Opportunity for Leadership

  • The mission of a Toastmasters Club is to provide a mutually supportive and positive learning environment in which every member has the opportunity to develop communication and leadership skills, which in turn foster self confidence and personal growth.


Club officers your opportunity for leadership2

Club Officers – Your Opportunity for Leadership

  • Leadership can be defined as the ability to inspire and motivate others to accomplish a targeted goal.

  • You are a club leader!


Congratulations you are club president

Congratulations, you are Club President!


Gather your team

Gather your team!

Hold regular executive committee meetings with club officers.

Give your club officers shared ownership and responsibility for the club mission!

Monthly executive committee meetings are a good idea!


Create a vision

Create a vision:

  • Ask yourself and your executive committee …

  • What is your idea for a club vision?

  • What would you like to see at all club meetings?

  • What specific things would you like to improve?

    Including your executive committee will give them shared ownership and responsibility for the vision!


Set your goals

Set your goals!

Goals should be…

  • Specific

  • Measurable

  • Realistic

  • Time-bound

  • Action-oriented

    Use the Club Success Plan and the Distinguished Club Program to motivate performance and track progress!


Encourage and guide

Encourage and guide!

  • Give each club member and leader the attention and respect they deserve

  • Demonstrate excellence as you carry out club goals and proceed through the Toastmasters educational tracks

    Lead by example – others will follow!


Represent the club

Represent the Club

  • Act as liaison between club / area / district

  • Participate in and vote at area / district functions

  • Vote at the Regional and International Convention or send proxy to district governor


As club president you will

As Club President, you will…

  • Preside over club meetings

  • Hold and chair executive committee meetings

  • Know the Distinguished Club Program.

  • Attend district and area council meetings

  • Attend district and area council meetings


As club president you will1

As Club President, you will…

  • Ensure timely submission of semi-annual dues renewals and membership reports

  • Vote at regional and international business meetings

  • Oversee administrative operation of the club

  • Assist with transition of new officers at the end of your term


District 16 club officer group training

Congratulations!

You are club Vice President Education!


Envision plan direct club meetings

Envision / Plan / Direct Club Meetings

  • Create varied programs

  • Assign meeting roles


The toastmasters educational program

The Toastmasters Educational Program…

  • Promote participation in the communications and leadership tracks!

    Tracks are not mutually exclusive – members can work in both at the same time!


Tips for integrating the competent leadership manual

Tips for integrating the Competent Leadership Manual

  • Display manual in club meetings

  • Discuss evaluations

  • Educate mentors

  • Track progress


Educate members about other leadership opportunities

Educate members about other leadership opportunities!

Become familiar with:

  • Success/Leadership

  • Success/Communication

  • Youth Leadership

  • High Performance Leadership Program


Orient new members

Orient New Members

  • Introduce and explain materials & procedures

  • Match with mentor

  • Get members participating


You are the 2 nd highest ranking club officer

You are the 2nd Highest ranking club officer!

  • Lead by example

  • Monitor the club’s progress

  • Preside when president is absent


Boost participation in toastmasters activities

Boost Participationin ToastmastersActivities!

  • Explain training benefits

  • Organize speech contests

  • Promote area / district meeting attendance


Represent the club1

Represent the Club

  • Act as liaison between club / area / district

  • Participate in and vote at area / district functions

  • Vote at the International Convention


As vice president education you will

As Vice President Education, you will…

  • Preside over club and executive committee meetings in the absence of the president

  • Attend club executive committee meetings

  • Plan dynamic club meetings 3-6 weeks in advance


As vice president education you will1

As Vice President Education, you will…

  • Encourage effective evaluations

  • Orient new members and assign mentors

  • Establish club educational goals based on the DCP

  • Attend district and area council meetings

  • Organize speech contests


Congratulations you are club vice president membership

Congratulations, you are Club Vice President Membership!


Reaching for 20 charter membership strength

Reaching for 20 – Charter membership strength!

Why 20?

  • Keeps meetings exciting and varied

  • Keeps the talents and energies of club members from being stretched too thin


How to get there

How to get there…

  • Make it a club goal to add one member each month

    Challenge club members and leaders to bring a guest to club meetings twice each month – and then be the first to do just that!


Strategies for membership growth

Strategies for Membership Growth

  • Promote benefits to current members

  • Promote Toastmasters benefits to others

  • Hold at least two membership contests

  • Offer recognition


Toastmasters membership contests

Toastmasters Membership Contests:

Individual Recognition –

The Annual Membership Program!

Recognizes individuals who sponsor 5, 10, 15 or more new members during the year.


Toastmasters membership contests1

Toastmasters Membership Contests:

Club recognition for 5 or more new, dual, or reinstated members!

  • The Smedley Award

    August thru September

  • Talk Up Toastmasters

    February thru March

  • Beat the Clock

    May thru June


Transform guests into members

Transform Guests into Members

  • Personally welcome guests and introduce them to others

  • Explain benefits

  • Complete application andsubmit online immediately

  • Welcome new members into the club


Guarantee current member satisfaction

Guarantee current member Satisfaction

  • Contact absent members

  • Conduct surveys

  • Distribute evaluation forms


As vice president membership you will

As Vice President Membership, you will…

  • Conduct an ongoing membership program

  • Promote Toastmasters membership building contests

  • Follow up with guests

  • Attend club executive committee meetings


As vice president membership you will1

As Vice President Membership, you will…

  • Attend and vote at area council meetings

  • Ensure each guest completes a guest card

  • Report on membership goals and achievements

  • Ensure current members’ needs are being met


Congratulations you are club vice president public relations

Congratulations, you are Club Vice President Public Relations!


The goal of public relations

The Goal of Public Relations:

To increase awareness and appreciation for the Toastmasters program.


Creating a public relations program

Creating a Public Relations Program

  • Target your audience

  • Develop a media list

  • Send promotional material to media members


Writing a news release

Writing a news release:

  • Tell a good story

  • Use quotes

  • Format for readability

  • Get to the point first


Create a club newsletter web site

Create a Club Newsletter/Web Site

Why?

  • Documents and promotescurrent events

  • Informs with educational material

  • Provides visitors with “take-home” value


Freetoasthost org

FreeToastHost.org

A free Web-hosting service for clubs! Use it tocreate and maintain a professional-looking Web site. No Web-site design experience necessary.


As vice president public relations you will

As Vice President Public Relations,you will…

  • Promote your club’s regular meetings and special events to local media

  • Communicate upcoming events to your club members

  • Maintain club’s publicity materials

  • Publish and maintain your club’s newsletter and/or website


Congratulations you are club secretary

Congratulations, you areClub Secretary!


Maintaining membership roster

Maintaining Membership Roster

  • Ensures all members receive the Toastmaster magazine and club newsletter

  • Keeps track of those eligible for educational awards and speech contests


Tracking attendance

Tracking Attendance

Helps the vice president membership follow up on absent members


Submitting records to world headquarters

Submitting records to World Headquarters

  • When someone joins, a form 400 and dues should be mailed or submitted online immediately.

    Delays could make someone ineligible for educational awards and speech contests!


The dues renewal invoice

The Dues renewal invoice

  • Submitted twice each year

  • Lists all paid members on file at World Headquarters

  • Due at World Headquarters on October 1 and April 1

    Work with the president, vice president membership, and treasurer to turn it in on time and earn your club’s success in the DCP!


As club secretary you will

As club Secretary, you will…

  • Maintain an accurate membership roster

  • Maintain record of attendance

  • Submit membership roster to treasurer for dues payment


As club secretary you will1

As club Secretary, you will…

  • Record and read meeting minutes

  • Assist with the semiannual membership report

  • Report new officers to TI within 10 days

  • Keep club constitution and standard bylaws with the club records


Congratulations you are club treasurer

Congratulations, you areClub Treasurer!


Creating your budget

Creating your budget:

Work with the president and the executive committee!

  • Incomes

  • Member dues

  • Fundraising activities

  • Expenses

  • Trophies and ribbons

  • Administrative supplies

  • Educational materials


Fundraising questions to ask first

Fundraising – Questions to ask first!

  • Did individual members donate the products or volunteer the service?

  • Is it the club and not an individual who is receiving monetary compensation?

  • Is at least 1/3 of the club’s revenue from member dues?

  • Will profits be used to further Toastmasters’ tax-exempt purpose?

    A “no” answer to any of these questions means the activity is prohibited!


Collecting members dues

Collecting Members’ Dues

  • Notify members in writing of dues payable

    Start early!

  • Use “Statement of Club Dues form” from toastmasters.org

  • Make checks payable or submit one credit card # to Toastmasters International

  • Due by October 1 and April 1


As treasurer you will

As Treasurer, you will…

  • Prepare annual budget

  • Collect dues from new members and submit to World Headquarters

  • Notify members dues are due and collect

  • Issue payment to World Headquarters promptly


As treasurer you will1

As Treasurer, you will…

  • Pay all bills promptly

  • Keep records of all financial transactions

  • Present financial reports

  • Submit club account records for audit upon request


Congratulations you are club sergeant at arms

Congratulations, you areClub Sergeant at Arms!


As club sergeant at arms you are

As club Sergeant at Arms, you are…

  • A leader by example as you are on time and prepared

  • The first face most guests will see


Too much to do in too little time

Too much to do in too little time?

Delegate!

Gives members a chance to contribute while giving you valuable leadership experience!


As club sergeant at arms you will

As club Sergeant at Arms, you will…

  • Arrange Meeting Room Layout

  • Greet guests and members

  • Arrange food service

  • Ensure the meeting starts on time

  • Collect ballots and tally votes for awards


Common practices achieving success as a team

Common Practices:Achieving Success as a Team

  • Attend club executive committee meetings

  • Greet each guest and member

  • Train at district sponsored officer training as needed

  • Ensure club meeting starts and ends on time

  • Prepare a successor


Your best tool for club success

Your best tool for club success:

The Distinguished Club Program!


The 10 goals of the distinguished club program

The 10 goals of the Distinguished Club Program:

  • 2 CCs

  • 2 more CCs

  • One ACB, ACS, or ACG

  • One more ACB, ACS, or ACG

  • One CL, ALB, ALS, or DTM

  • One more CL, ALB, ALS, or DTM

  • Four new members

  • Four more new members

  • Min of 4 officers trained 2x/year

  • One dues renewal invoice and one club officer list submitted on time


Recognition earned

Recognition Earned:

Any club with at least 20 members or a net gain of five new members on June 30th and who achieve the following number of goals on their DCP will receive the following distinctions:

Five of 10 Goals:

Distinguished Club!

Seven of 10 goals:

Select Distinguished Club!

Nine of 10 goals:

President’s Distinguished Club!


The membership requirement revisited

The Membership Requirement Revisited….

A club must have at least:

  • 20 members or

  • A net increase of five members over their club base number located on their DCP report

    NOTE!!! Unless this membership requirement is met, your club will not receive any recognition through the Distinguished Club Program!


The distinguished club program and club success plan

The Distinguished Club Program And Club Success Plan

  • Ensures members needs are being met

  • Helps guarantee club health now and into the future


District 16 club officer group training

“Coming together is a beginning.

Keeping together is progress.

Working together is success.”

-Henry Ford


District 16 club officer group training1

District 16 Club Officer Group Training


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