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Improving Program Performance at FAA

Improving Program Performance at FAA. NEWS FLASH!. On January 22, 2009 in the update of their High-Risk List, the GAO removed the FAA ATC Modernization Program from their High-Risk List.

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Improving Program Performance at FAA

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  1. Improving Program Performance at FAA

  2. NEWS FLASH! • On January 22, 2009 in the update of their High-Risk List, the GAO removed the FAA ATC Modernization Program from their High-Risk List “GAO is removing this program from its 2009 High-Risk List because of FAA’s progress in addressing most of the root causes of its past problems and the agency’s commitment to sustaining progress.”

  3. EVM at FAA • FAA goal for Major Programs is to manage Major DME programs using EVMS in accordance with OMB Circular A-11 and ANSI/EIA 748 • Manage/measure all resources • Program level, not just contractors • All contractual effort measured, including FFP • Requires changes in behavior by all parties

  4. Recent Accomplishments • Established Portfolio/Program Performance Metrics (PPPM) • Now Implementing Agency Wide • Closing out first contractor acceptance review • First Program Level IBR conducted, second in planning • First program surveillance results documented

  5. FAA P3M Program Summary Metrics SupportingMetrics

  6. Contractor Acceptance Review • Progress Assistance Visit conducted July 9 – 10, 2008 • Validation Review conducted September 22 – 26, 2008 • Most recent review of CAR closeout activity January 22, 2009 • Anticipate formal acceptance in February 2009

  7. Program Level IBR • Conducted IBR on the Surveillance and Broadcast System (SBS) October 10, 2008 • One day review • Six CAM interviews • Two outside technical experts • Next is the System Wide Information Management (SWIM) Program, February 2009

  8. Surveillance Results • The purpose of the Primary Program Performance Surveillance was to verify the reliability and consistency of program performance data • Results:

  9. Current Evaluations of FAA EVM • GAO report published GAO-08-756 • DOT IG, review of EVM and Security • Draft report out

  10. GAO-08-756, Recommendations • Modify acquisition policies governing EVM to: • require the use of a product-oriented standard work breakdown structure • enforce existing EVM training requirements and expand these requirements to include senior executives responsible for investment oversight and program staff responsible for program oversight, and • define acceptable reasons for rebaselining and require programs seeking to rebaseline to (1) perform a root cause analysis to determine why significant cost and schedule variances occurred and (2) establish mitigation plans to address the root cause. • Direct the ERAM program office to work with FAA’s Value Management Office to: • determine the root causes for the anomalies found in the contractor’s EVM reports and • develop a corrective action plan to resolve these problems. • Direct the Value Management Office to improve its oversight processes by: • including an evaluation of contractors’ performance data as part of its program assessment criteria, when FAA has the authority to do so, and • distinguishing between programs that collect earned value data on fully integrated programs and those that do not in its agency wide progress reports to provide transparency to decision makers.

  11. FAA EVM Summary • Continuing to evolve both policy and practice • Initiated Program Level Surveillance • Initiated FAA Major Contractor Acceptance • Addressing GAO recommendations

  12. Backup information

  13. GAO Report GAO-08-756 “FAA has taken important steps to oversee program compliance with EVM policies, but its oversight process lacks sufficient rigor.”

  14. FAST.FAA.GOV

  15. FAA EVM

  16. Contractor Pre-Acceptance

  17. Contractor Acceptance Process

  18. FAA Contractor Acceptance • An EVM Systems Implementation Plan is prepared by the contractor and reviewed by the FAA. • The contractor EVMS is designed and implemented. • The Validation Review Plan is prepared by the FAA and provided to the contractor. • An EVMS Progress Assistance Visit may be conducted (Optional). • The Validation Review is conducted; the Validation Review Report is prepared. • Corrective actions are identified, addressed and resolved. • The contractor EVMS is accepted and the Letter of Systems Acceptance or Advance Agreement is issued to the contractor. Usually, Agencies require an acceptable surveillance plan and system change management plan from the supplier to obtain an Advance Agreement. • EVMS surveillance commences.

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