PowerPoint

1. PowerPoint

2. PowerPoint • Multiple OUTPUT types: • Paper • Onscreen • Web presentation • 6x6 rule • no more than 6points per slide • No more than 6words per point • Placeholder – area of a slide reserved for text or other content e.g. Content Placeholder

3. TEMPLATES FILE > NEW > PRESENTATIONS link > i.e. TRAINING> i.e. TRAINING SEMINAR PRESENTATION > DOWNLOAD

4. VIEWS • NORMAL • “Click to add notes” (Speaker Notes) at bottom of window • OUTLINE: 2NDtab at top left margin • To demote a level, click on the HOMEtab > PARAGRAPHgroup> • SLIDE SORTER • “HIDE SLIDE” • Moving slides • Deleting slides • Transition effects

5. VIEWS cont. • SLIDE SHOW (F5 - always starts show on Slide #1) • POINTER OPTIONS: • Right-click anywhere on the slide > POINTER OPTIONS • Click Highlighter in the pop up menu (or any other pen , ink, and/or arrow options) • Click and Drag the Highlighter overdesired text • To END a slide show, hit ESCAPEbutton • NOTES page • information for the speaker • Text that shouldn’t go on a slide

6. FIND & REPLACE TEXT • FIND: • CTRL + F > key in the desired text > FIND NEXT button • REPLACE: • At top-right> EDITING group> REPLACE drop-down arrow > key in the word you want to replace > key in the replacement word > REPLACE ALL

7. THEMES • DESIGNtab > THEMESgroup > MOREbutton access more themes • There are also themes for Colors, Fonts and Effects at the right of the Themes group

8. INSERTING, HIDING, & DELETING SLIDES • INSERTING: HOME tab > SLIDES group > NEW SLIDE button or: • At left margin, in SLIDE tab: • Right-mouse click in between 2 slides, and select NEW SLIDE • When you select a slide, and then click on the NEW SLIDE button , the new slide will be inserted AFTER the selected slide • HIDING: right-click the slide that you want to hide >HIDE SLIDE • DELETING: select the slide, hit DELETE key

9. DISPLAY 2 PPTX. WINDOWS ON SCREEN AT ONCE • VIEW > WINDOW group > ARRANGE ALL button

10. Inserting Slides From Another Presentation • From an existing Presentation • NEW SLIDE dropdown andchoose REUSE SLIDES • In REUSE SLIDES pane, >BROWSE, • browse to specific filethenclick OPEN • Click on slide(s) needed in REUSE SLIDE pane • To insertALL slides right -click any slide and choose Insert All Slides • May also keep source formatting

11. LAYOUT • To change the layout of a slide: • Right-mouse click on the slide,(but not on an object) • Select : LAYOUT • Select the type of layout you want • OR: • HOMEtab> SLIDES Group > b button

12. SLIDE TRANSITION • ANIMATIONStab >TRANSITION • TO THIS SLIDEgroup > select a slide transition effect. • To see more transition effects, in the • Quick Styles list, click the More button . • Transition SPEED • ANIMATIONStab > TRANSITION TO THIS SLIDE group > TRANSITION SPEED drop-down arrow:

13. SLIDE TRANSITION TIMING/APPLY TO ALL • APPLY TO ALLbutton • Transition SLIDE TIMING” TRANSITION TO THIS SLIDE group > TOP-RIGHT

14. ANIMATION • To add a special visual or sound effect to text or an object. • Includes entrance, exit, and sound effects applied to individual bullets of text • ANIMATIONStab > ANIMATIONSgroup > button > button > • a window at the right will open > click on the ADD EFFECT button • -if you select:MORE EFFECTS -a window appears

15. ANIMATION cont. • Each time you apply animation to an item • A textbox will appear in the CUSTOM • ANIMATION pane at the right • If you are applying “animation” to text • Click on the drop-down arrow at the end Of this textbox > select EFFECT OPTIONS • Select the 3rdtab: TEXT ANIMATION Group text: By 1st Level Paragraphs OR: select any level

16. HOW TEXT APPEARS ON SCREEN • ANIMATIONStab > CUSTOM ANIMATION button > ADD EFFECT buttonselect an effect • When you select an effect it will appear in a list in the CUSTOM ANIMATION pane

17. SLIDE TIMINGS • SLIDE SHOW tab >SET UP group > REHEARSE TIMINGS • The REHEARSALtoolbar appears & the SLIDE TIME box begins timing the presentation. • Click on the NEXTbutton to advance to next ITEM on a slide • When “timing” i.e. 10 sec, if you have “applied” an animation, eachanimated object is factored into the “timing”

18. FORMATTING & SPELL CHECK • Change the font size and font style • FORMAT PAINTER - SHAPE FILL (upper right on ribbon) • It’s important to Spell check your presentation, as any spelling mistake will be magnified on the projection screen • REVIEW tab > PROOFINGgroup

19. REMOVE SHADOW FROM FONT & DOUBLE SPACING • DRAWING TOOLS toolbar > FORMATtab > TEXT EFFECTS button > SHADOW > NO SHADOW • DOUBLE-SPACING: • HOMEtab > • PARAGRAPH Group > • LINE SPACING • button

20. CHANGE LINE SPACING OF TEXT • HOMEtab > PARAGRAPHgroup dialog launcher > click on the LINE SPACING drop-down arrow

21. Modifying Lists/Text in a Placeholder • Click directly on the dashed line AROUND the text placeholder, it turnssolid • Click on the NUMBER LIST button • To modify text click the desired format option, e.g. Bold • Modify a numbered list by clicking the drop down arrow, and choosing a style • You may change subpoints by selecting them and then choosing a different bullet style using the dropdown

22. CHANGE THE SIZE OF BULLETS TO 75% OF THE HEIGHT OF THE TEXT • HOMEtab> PARAGRAPHgroup>drop-down arrow beside BULLETSbutton, select: BULLETS AND NUMBERING • in the SIZEbox key in the %number needed

23. HEADERS/FOOTERS • INSERTtab > HEADER & FOOTER • FOOTER: at the bottom: select the checkbox beside: • If you would like headers/footers on BOTHSLIDE AND the NOTES/HANDOUTS, you have to add/change the options to BOTHtabs • Slide numbers • FOOTERS • IF you do not want a footer on the “Title Slide”, select the checkbox beside: • NOTES/HANDOUTS SHEETtab • HEADERS • To VIEWfooter in SPEAKER NOTES without using PRINT PREVIEW: go to:VIEW > NOTES PAGES

24. SLIDE MASTER • Controls the appearance of ALL slides simultaneously • Can also apply changes to individual layouts • VIEWtab > PRESENTATION VIEWS group, click SLIDE MASTER button • Close by clicking Close Master View

25. INSERT DATE & CLIPART • INSERT tab > Choose a format > UPDATE AUTOMATICALLY > OK • INSERTtab > ILLUSTRATIONS • group > button • In the SEARCH FOR textbox, key in The theme of pictures you desire >GObutton • Hover your mouse to the right of the Picture you wish to insert, and a drop down arrow appears > click on it and select: INSERT

26. “Flowchart: MULTIDOCUMENT SHAPE” • INSERT  >  SHAPE  >  FLOWCHARTcategory > 1st row, 8th shape-in

27. Insert Picture (using content layout) • A slide must be a CONTENT slide (i.e. “Title and Content”, or “2 Content”, etc.) • On the actual slide, in the Content Layout area, click on the PICTURE button • Navigate to the desired picture • Click INSERT

28. ARRANGING OBJECTS Align selected objects by their right edges without dragging the objects with the mouse: • Double- click on the shape >FORMAT tab > ARRANGEgroup > ROTATE LEFT 90 Specify that the selected graphic will appear behind the chart: • Double- click on the shape > FORMAT tab > ARRANGEbutton > SEND BACKWARD

29. GROUP PICTURES • Click on the shape > FORMATtab> ARRANGEgroup > click GROUP

30. Move and Size Pictures • Click the picture to reveal handles • Click and drag a handle to RESIZE • CORNER handles resize to properaspect ratio • Center handles stretch without keeping aspect ratio • OR: • select the picture > SIZEgroup> FORMATtab • Click and drag picture to move • Click in the middle of the picture and drag

31. Applying Styles to Pictures • Select the image so the handles show • Formattab, Picture Styles group, choose a style showingor click Morebutton to see more • Click on style desired • To change shape • Format tab, button, select a shape to display picture from

32. ROTATING AN OBJECT • Make sure the object is selected (handles) • PICTURE TOOLStoolbar > FORMATtab > ARRANGEbutton>ROTATE>MORE ROTATION OPTIONS • on the SIZEtab >ROTATIONbox > enter the amount that you want to rotate the object by

33. CHARTS & TABLES • INSERT tab > CHART > select the desired chart • INSERT tab > TABLEbutton drop-down arrow drag to desired number of columns & rows • to insert a row, place your cursor at the left margin of a row, until it changes to a single arrow > right-mouse click on it, and select: INSERT > • “Insert Rows Above”, or“Insert Rows Below”

34. TABLES cont. • TABLE STYLE: • Make sure the table is selected • TABLE TOOLS toolbar > • DESIGNTab > TABLE STYLES group > MOREbutton • TABLE LAYOUT: • Make sure the table is selected • TABLE TOOLS toolbar > DESIGNTab >TABLE STYLES group > EFFECTSbutton • Select: CELL BEVEL > hover your mouse over each style to read the title of it > choose the design i.e. “Relaxed Inset”

35. SmartArt • A slide must be a CONTENT slide (i.e. “Title and Content”, or “2 Content”, etc.) • On the actual slide, in the Content Layout area, click on the SMART ART button • Choose a category from the dialogue, eg Hierarchy • Choose a type from the selection, eg Hierarchy List • Add text as required for your task • OR: • INSERT tab > SMARTART

36. Modifying SmartArt Diagrams • Add/Delete a shape • Select a shape with text • DESIGNtab, ADD SHAPEbutton • To Delete, select shape by clicking on border, press DELETE on keyboard

37. Modifying SmartArt Diagrams • Changing type and size • Click on the diagram, • DESIGNtab, ADD SHAPEbutton • MOREbutton of the Layout group, and choose a new layout • To change size select shape and drag handle

38. Modifying SmartArt Diagrams • Changing Colour and Style • Click on the diagram, • DESIGNtab, MOREbutton • SMARTARTSTYLESGroup, MOREbutton, choose a Style • To change colour click CHANGE COLORS button

39. Convert Bullets to SmartArt • Right click in list • Choose CONVERT TO SMARTART from pop up menu • Choose a SmartArt graphic • Try it here • First subpoint • Second subpoint • And so on

40. DISPLAY THE DRAWING TOOLS/FORMAT RIBBON & RULER • Select the textbox (or title/subtitile placeholder), and the ribbon will appear at the upper-right • > click on FORMAT tab (partial view below) • VIEW tab > SHOW/HIDEgroupadd check to RULERbox

41. Adding text boxes • INSERTtab, TEXTgroup, TEXT BOX button • Are not placeholders • Automatically wraps • May resize box by grabbing handle and dragging • May move by grabbing border and dragging Type text in box as needed, will automatically wrap

42. Backgrounds • Changing the Style • Designtab, Backgroundgroup, Background Stylesbutton • Hover pointer over styles to see effect on visible slide • Right click chosen style to see options Apply to All or Apply to Selected • Hide the Background • Designtab, Backgroundgroup, click checkboxHide Background Graphics (look at this slide title)

43. Backgrounds • Adding Pictures • Design tab, Backgrounds group, check Hide Background Graphics, click Background Styles, Format background Styles • In Format Background dialogueclick File button, navigate towhere picture file is stored,then click Insert • Note - you may also choose a predefined texture

44. Backgrounds Background Fill Colour • Designtab, Backgroundsgroup, Background Styles, Formatbackground Styles • In Format Background dialogue clickSolid Fill, then click Colorbuttondropdown to choose a colour • Return background to original byclicking Reset Background

45. PRINT & VIEW OPTIONS • PRINT: OFFICE button > PRINT > PRINT • Print Slides • HANDOUTS • SPEAKER NOTES • Allows you to choose number of slides to print VIEW> ZOOM button

46. ORIENTATION OF “NOTES” PAGE • OFFICEbutton > PRINT > PRINT > in the PRINT WHAT drop down box (at bottom), select: NOTES PAGES • Hit the PREVIEWbutton at bottom of dialog box • In the PAGE SETUP group, select • The ORIENTATIONbutton, then • Select, either PORTRAITor • LANDSCAPE

47. Presentation Zen: • Garr Reynolds’ must-read blog for people who make presentations • Organization and Preparation Tips: • Top Ten DELIVERY Tips: • Top Ten SLIDE Tips: OTHER PRESENTATIONS: • Tips on improving Powerpoint Presentations: Death by PowerPoint:

48. CueCard • Create “cue cards” for your presentations • Offers printing, pictures and sounds on cards • HOW TO USE CUE CARDS • Forums for discussing CueCard and sharing your created cards! • DOWNLOAD “CueCard” here