AQIP Systems Portfolio Steering Committee

1. AQIP Systems Portfolio Steering Committee • CATEGORY 1: Helping Students Learn • ELT Category Leaders: Sher Hruska and Dave Eppich • Category 1 Team Member/AQIP SPSC Liaison • Category 1 Team Member/AQIP SPSC Liaison • Additional team members appointed by Category Leaders • process owners • familiar with CQI philosophy/models and data informed decision making • good interpersonal skills President Category Team Leaders

2. AQIP 2011 Systems Portfolio Development Category Leaders Category1 Helping Students Learn ELT Category Leaders: Sher Hruska and Dave Eppich Category 2 Accomplishing Other Distinct Objectives ELT Category Leaders: Sher Hruska and Dave Eppich Category 3 Understanding Students’ and Other Stakeholders’ Needs ELT Category Leaders: Dave Eppich and Tim Warren Category 4 Valuing People ELT Category Leaders: Alvin Brown and Dave Eppich Category 5 Leading and Communicating ELT Category Leaders: Alvin Brown and Tim Warren Category 6 Supporting Institutional Operations ELT Category Leaders: Pernell Jones and Tim Warren Category 7Measuring Effectiveness ELT Category Leaders: Alvin Brown and Pernell Jones Category 8 Planning Continuous Improvement ELT Category Leaders: Alvin Brown and Pernell Jones Category 9 Building Collaborative Relationships ELT Category Leaders: Sher Hruska and Tim Warren Steering Committee Representation (by Unit ) Learning (4) Student Services (4) OTS (4) Inst Res & Planning (5) Business Services (3)

3. AQIP Systems Portfolio Steering Committee • ASPSC Co-Leader/HLC Liaison: Laurie Gruel • ASPSC Co-Leader: Pamela Miller • Category1 Team Member/AQIP SPSC Liaison, Lisa Wilson • Team Member/AQIP SPSC Liaison, Stacey Bradley • Category 2 Team Member/AQIP SPSC Liaison, Liesl Dees • Team Member/AQIP SPSC Liaison, Ken Kernagis • Category 3 Team Member/AQIP SPSC Liaison, Susan Grimes • Team Member/AQIP SPSC Liaison, Heather James • Category 4 Team Member/AQIP SPSC Liaison, Stacey Allen • Team Member/AQIP SPSC Liaison, Skylar Matsen • Category 5 Team Member/AQIP SPSC Liaison, Linda Baker • Team Member/AQIP SPSC Liaison, Kimberly Williams • Category 6 Team Member/AQIP SPSC Liaison, Michael Begay • Team Member/AQIP SPSC Liaison, Mari McClanahan • Category 7 Team Member/AQIP SPSC Liaison, Candace Gilfillan • Team Member/AQIP SPSC Liaison, Dianne Garcia • Category 8 Team Member/AQIP SPSC Liaison, Laurie Gruel • Team Member/AQIP SPSC Liaison, Shelley Pickett • Category 9 Team Member/AQIP SPSC Liaison, Bill Lewis • Team Member/AQIP SPSC Liaison, Nancy Shepherd • Team Member/AQIP SPSC Liaison, Machell Day

4. AQIP Systems Portfolio Steering Committee (ASPSC) • Purpose: The AQIP Systems Portfolio Steering Committee is responsible for providing guidance and overall strategic direction for the preparation of the 2011 Systems Portfolio. The ASPSC Co-Chairs will report to the President, and will provide counsel and support to the Vice Presidents and Associate Vice President (ELT) in their role as Category Leaders. • Responsibilities of the Steering Committee: • Facilitate on-going communication with the campus community • Provide AQIP overview, roles of the Steering Committee, Category Teams, etc. • Provide periodic updates regarding progress to all stakeholders using a variety of mediums (communication plan) • Establish process management system for sharing documents, data resources, etc. (shared folder, SharePoint, Angel) • Facilitate collection of data to document progress on current AQIP Action Projects to share with Category teams • Identify and recommend three new Action Projects that address institutional priorities ; establish Action Project teams • Provide end-products from the work of the 2010 AQIP HOT teams (Top 13) • Provide templates and a timeline for the work of the Category teams • Review recommended action plans submitted by Category teams to address gaps in meeting AQIP standards; provide feedback in the form of recommendation of processes and activities that will provide data for decision making and improvement • Review draft Portfolio submissions for each Category; provide feedback as outlined above • Establish process for requests for data from Institutional Research • Draft 2011 Systems Portfolio

5. AQIP Systems Portfolio Category Teams • Responsibilities of Category Leaders (ELT): The Vice Presidents and Assoc Vice President are responsible for leading portfolio development activity for their assigned categories: • Become well versed in the AQIP categories (particularly those they will lead) and reporting framework (Process, Results, Improvement) • Each Category Leader to appoint 1 ASPSC Liaison for each Category they are assigned • Liaisons will serve dual roles: (a) member of the AQIP Systems Portfolio Steering Committee, and (b) member of the Category team • Consider appointing Liaisons who represent the units led by the Category Leaders to provide for cross-functional perspective • Create a Category team for each area they are assigned • Create a timeline for the work of the Category team within the timeline established by the Steering Committee • Assign responsibility for specific Process, Results, and Improvement standards to individual team members to research, document, and report back to the team • Work with the Category team to draft a recommended action plan to address critical gaps in meeting AQIP standards for the Category • Work with the Category team to submit a draft of the Category for the Portfolio to the Steering Committee

6. AQIP Systems Portfolio Category Teams • Responsibilities of ASPSC Liaisons: • In their role as Category team members, ASPSC Liaisons are expected to: • Work with Category team to facilitate the review and documentation ofthe relevant Processes, Results, and Improvements for the Category • Work with the team to facilitate the identification of critical gaps in how the College meets the AQIP standards, draft a recommended action plan to address gaps, and submit to the Steering Committee • In their role as Steering Committee members, ASPSC Liaisons are expected to: • Present to the Steering Committee and Category Leaders any recommended action plans to address critical gaps in meeting the AQIP standards , as outlined by the Category team on which they serve • Provide periodic updates to the Steering Committee and Category Leaders regarding review and documentation of Category standards for the Category team on which they serve • Provide feedback and direction to all Category Leaders on action plans and Category drafts • Responsibilities of Category Team Members: • Team members will be responsible for reviewing and documenting the relevant Processes, Results, and Improvements for the Category • Each Category team will identify critical gaps in meeting the AQIP standards and will work with the ASPSC Liaison, Category Leaders, and AQIP Systems Portfolio Steering Committee to develop an action plan to address them • Work with the Category Leaders (ELT) to draft the Category submission for the Portfolio

7. Timeline (revised 2/16/11) • Week of January 17 • Thursday, January 27 • Week of February 7 • Wednesday, March 2 • Friday, March 4 • March 7 - 9 • Thursday, March 10 • March 14 – April 15 • Week of March 21 • Week of April 4 • Friday, April 15 • Week of April 18 • April 25-27 • Thursday, April 28 • Week of May 2 • Week of May 9 • May 23 - August 19 • Monday, August 22 • August 23 – 26 • Week of August 29 • September 6-7 • Thursday, September 8 • Week of September 12 • September 19 – October 3 • Week of October 10 • Week of October 24 • Tuesday, November 1 • Category leaders identify ASPSC Liaisons • AQIP Overview meeting (Category leaders, liaisons) • 1st Category Team meetings • Category Teams submit gap action plan to Steering Comm. • Steering Comm. meeting to review gap action plans • Liaisons provide Steering Comm. feedback to Category Leaders • Category Leaders provide update at ELT meeting • Category Teams review/develop and document processes and measures, and document improvements • SPRING BREAK – no AQIP activity • Key Performance Indicator Training • Category Teams submit to Steering Comm. rec process development, updates on processes, measures, improvements • Steering Comm. meeting to review updates and recommendations • Liaisons provide Steering Comm. feedback to Category Leaders • Category Leaders provide update at ELT meeting • FINAL EXAMS – no AQIP activity • GRADUATION – no AQIP activity • Category Teams work on Category portfolio (submit updates to Steering Committee June 15 and July 15) • Category Teams submit draft portfolio sections to Steering Committee • Steering Comm. sub-committees review draft portfolio sections • Steering Comm. meeting to review draft portfolio sections • Liaisons provide Steering Comm. feedback to Category Leaders • Category Leaders provide update at ELT meeting • Post draft portfolio on IRP website for campus review • Schedule Category review sessions/forums at the CTX and School meetings • Steering Committee makes final edits to portfolio • Final portfolio submitted to President and ELT for review • 2011 Systems Portfolio submitted to HLC