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APA Implementation Meeting 4-28-11 By Pam Daniele-McAllister Payroll Consultant

APA Implementation Meeting 4-28-11 By Pam Daniele-McAllister Payroll Consultant. Implementation is like corn on the cob Many different people Many different Projects Many different shapes and sizes Many different Kernels to deal with (some pop and some don’t). Systems Timing Resources

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APA Implementation Meeting 4-28-11 By Pam Daniele-McAllister Payroll Consultant

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  1. APA Implementation Meeting4-28-11By Pam Daniele-McAllisterPayroll Consultant

  2. Implementation is like corn on the cob Many different people Many different Projects Many different shapes and sizes Many different Kernels to deal with (some pop and some don’t)

  3. Systems Timing Resources Structure Payroll YTD/Balances/Goals Taxation Freq Changes

  4. Systems Considerations Old and New • No system can do everything • Old System Usage • Terms from Old System • How much history

  5. Timing • QE -YE -Month Begin • Other system coordination • Contract with old system • System Provider • Work backward to determine time-line

  6. Resources • Who is involved • Is extra help needed • Weekends to be considered • Back-up for running payroll during testing • Vacation/Holiday schedules considerations

  7. STRUCTURE Federal Identification…..Company…..Division …..Regions…..Dept…..Locations…..Projects….. States…..Factories…..Supervisors…..Unions….. Consider number of positions of each part of your structure. Big impact on your G/L

  8. OUTPUT-Reports/Files • 401k/403b Files • Direct Deposit files • Wage Attachments • Benefit file, imports, and exports • GL files • FSA • Certified Payroll • Union dues files • Workers Comp • Worksite Reporting

  9. Pay Codes, Earnings, Deductions, Benefits • Every system calls their earnings something different, getting use to terminology will be the biggest change you will have • If you use codes, now is the time to review and change as needed • Set up new codes or set up multiple codes to make things easier • Be aware of drop downs on your system to know how you the code, or description can be helpful e • Know how all your earnings, or benefits are taxed

  10. Taxation

  11. DATES • Benefit Start Dates-Payroll/HR • Seniority Dates- Payroll/HR • Prior Start dates-Due to purchase • Other dates needed by employee • Understand what date field does what • How it will be populated (Quitter file, special file) BANKING • Positive Pay • Manual Check stock: Validate with the bank • Pre-note prior to live or on 1st test load of masters

  12. Accruals • Review old system accrual tables • Different rules for PT and FT, or Union EE’s • Is it based on Hours worked with a max • Does it accrue based on days or hours • Showing on Check stub at what point in time, after 90 days, etc. • How voiding a check work with accruals • GL Considerations • Per Pay period accrual changes • True up using full balance times Rate of pay

  13. What did we learn Test taxation Test reports Test calculations Once live Audit Audit Audit

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