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Graduate Student Support. Budget and Institutional Analysis June 26, 2013. Background. Over 90 graduate programs at UC Davis Over 6,000 graduate students enrolled in those programs $120 million spent every year on financial support for these students The support comes in the form of

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Graduate student support
Graduate Student Support

Budget and Institutional Analysis

June 26, 2013


Background
Background

  • Over 90 graduate programs at UC Davis

  • Over 6,000graduate students enrolled in those programs

  • $120 million spent every year on financial support for these students

  • The support comes in the form of

    • Teaching Assistantship

    • Research Assistantship or GSR

    • Fellowship/Grants

    • Other

  • Graduate students not only are an important part of our student population, but also play a significant role in teaching, research and public service.


Chanllenge
CHANLLENGE

  • New budget model

  • Difficulty of getting a complete picture of how the money is spent, especially at the program and school/college levels

    • Many people are involved

      • BIA, Graduate Studies, Student Accounting, Financial Aid

      • Deans offices

      • Graduate programs

    • All three major campus data systems are used

      • PPS/KFS – personnel and payroll

      • Banner – fellowship and fee remission

      • DaFIS – accounting


Purpose
Purpose

  • Create a tool to help decision makers responsible for budgeting and managing graduate student support at the program, college/school, and campus levels

  • When complete, the tool will pull records from all the data systems periodically, and

  • The tool will provide a set of online reports, which comes in two menu-driven formats:

    • Standard

    • Customized







Example 15
Example (1)

  • Conclusions drawn from Example (1):

    • We spent a total of $120 millions on graduate student support in 2011-12

      • 1/3 in TA, 1/3 in RA, and 1/3 in fellowships and other support

    • Over 11,000 students received support in the three quarters, which accounted for 90 percent of enrollment over the three quarters

    • On average, a supported student received over $10,000 in a quarter, including earnings, stipend, fee remissions, GSHIP and so on.

    • 54% of students were supported at the full level, as defined by the Office of Graduate Studies.





Technical note
Technical Note

  • Have completed the development of a prototype on an internal server, featured with a completed data model and core functionalities

  • Will start to turn the prototype into production soon

  • Launch in the fall quarter

  • Restricted access

  • Differs from other tools in development in two ways:

    • Serves different purposes – for resource management, not operational needs

    • Provides different products -- historical snapshots at the program, college/school and campus level, not individual-level data


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