the budget as a  communications device

the budget as a communications device PowerPoint PPT Presentation


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Provide summary information, including an overview of significant budgetary issues, trends, and resource choices.. Present information in a separate section (e.g., executive summary) or integrated within the budget message or transmittal letter

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the budget as a communications device

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1. The Budget as a Communications Device

2. Provide summary information, including an overview of significant budgetary issues, trends, and resource choices. Present information in a separate section (e.g., executive summary) or integrated within the budget message or transmittal letter – or as a separate budget-in-brief.

3. Citizens Budget Guide or Budget-in-Brief

4. Explain the effect, if any, of other planning processes. Strategic plans Long-range financial plans Capital improvement plans Comprehensive plans Master plans

8. Describe the process for preparing, reviewing, and adopting the budget. Describe the budget amendment process. Describe the budget process (narrative) Provide a budget calendar Describe how the budget is amended after adoption (including the level of budgetary control)

15. Use charts and graphs to highlight financial and statistical information. Charts and graphs can enhance narrative in the budget They may require narrative explanation to ensure that the correct message is conveyed Keep in mind that changing styles and scales can reduce the effectiveness of graphs and there is such a thing as too much clip art – particularly if different styles are mixed

18. Provide narrative, tables, schedules or matrices to show the relationship between functional units, major funds, and nonmajor funds in the aggregate.

21. Include a table of contents. Provide a comprehensive table of contents Number all pages or otherwise identify them Page references should agree – this may be a challenge with electronic documents

24. Include a glossary for any terminology (including abbreviations and acronyms) that is not readily understandable to a reasonably informed lay reader. Define financial and non-financial terms Use non-financial language Define acronyms and abbreviations – e.g., TRIM, CIP, GASB, OPEB, FDOT, ADA, FTE, and FY

27. Provide statistical and supplemental data that describe the organization, its community, and population. It should also furnish other pertinent background information related to the services provided.

33. Produce the document and format it in such a way as to enhance its understanding by the average reader. It should be attractive, consistent, and oriented to the reader’s needs. Use consistent page formatting Provide appropriate level of detail Text, tables, and graphs need to be legible Numbers should be consistent and accurate

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