How to add charts to a powerpoint presentation
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How to Add Charts to a PowerPoint Presentation AOCS Workshop by Laurie Miller Created: October 2006 First Steps Open Your PowerPoint Presentation Open PowerPoint Open your presentation file, or start a new one Adding a Chart Slide You can do this in one of two ways:

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How to add charts to a powerpoint presentation l.jpg

How to Add Charts to a PowerPoint Presentation

AOCS Workshop by Laurie Miller

Created: October 2006


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First Steps

  • Open Your PowerPoint Presentation

    • Open PowerPoint

    • Open your presentation file, or start a new one


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Adding a Chart Slide

  • You can do this in one of two ways:

  • Move your mouse to the Insert Menu, click New Slide once … a new slide will appear

  • Move your mouse to toolbar at the top of your PowerPoint Window and click the New Slide button once … a new slide will appear


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Open the Layout Task Pane

1) Move your mouse to the Format menu and choose Slide Layout once; the Slide Layout Task Pane will open on the right side of your window


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Choose the Chart Layout

Move your mouse to the Taskbar on the right side of your PowerPoint Window and click the Title and Content button once … a new slide will appear


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Insert a Chart

1) Move your mouse to the icon in the middle of the new slide and click on the Insert Chart icon once … the slide will now open up a:

2) Datasheet

3) Chart Preview


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Datasheet & Chart Preview

  • Datasheet

  • Chart Preview


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Adding Your Data – Step 1

Erase “demo” data

  • Move your mouse to the cell in the datasheet that has number 2 in and click your mouse once … keep the mouse button down

  • Drag your mouse across the datasheet to highlight all the cells from which you want the demo data removed (see above)

  • Once the data to be removed is highlighted, press the Delete key on your keyboard once.


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Adding Your Data – Step 2

Erase “demo” data

  • Move your mouse to the cell in the datasheet that has East in and click your mouse once

  • Press the Delete key on your keyboard once.


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Adding Your Data – Step 3

Add Your Data

  • Move your mouse to the cell in the datasheet that says 1st Qtr in it and click your mouse once

  • Type in your first data title  for our Mason Oscar project, this will be the name of the first actor for which your group collected data.


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Adding Your Data – Step 4

Keeping Adding Your Data

  • Move your mouse to other cells and add your data


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The Formatting the Chart

  • Click on the part of the window that is simply the slide (not the datasheet or the preview chart)

  • The datasheet will close and only the chart will be visible.

  • Add a title in the rectangle where the slide asks you to click and add a title


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The Formatting the Chart – Step 1

  • Move your mouse on top of the chart and press the right mouse button once to bring up a menu

  • Choose Chart Object

  • Choose Edit


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The Formatting the Chart – Step 2

  • Move your mouse on top of the chart and press the right mouse button once to bring up a menu

  • Choose Format Walls

  • Pick the colors and style you want


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The Formatting the Chart – Step 3

  • Move your mouse on top of one of the bars in the the chart and press the right mouse button once to bring up a menu

  • Choose Format Walls

  • Pick the colors and style you want


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The Formatting the Chart – Step 4

  • Move your mouse on top of one of names in the axis on the lower part of the chart and press the right mouse button once to bring up a menu

  • Choose Format Axis…

  • Use the Format Axis dialog box the choose the font style you want


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Advice

  • You can “open” a chart to edit it two ways:

    • Move your mouse on top of the chart,

      • Click your right mouse button once

      • Choose Chart Object

      • Choose Edit

    • Double click (with your left mouse button) the chart  the chart will open and you can edit it


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More Advice

  • There is a great deal more you can do with charts in PowerPoint!

    • Experiment and see what happens

    • Visit on-line websites with PowerPoint chart advice

      • http://techweb.ecisd.net/pdf/pptchart%20cwk.pdf

      • http://www.microsoft.com/office/previous/xp/columns/column09.asp



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