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Changes in Reimbursable Agreements. 31 st Annual Airports Conference. V Thompson & R Farrell, Lead Planners. March 18, 2008. Planning & Requirements. Business Services. Safety Assurance. Administrative Services. System Support. PROGRAM IMPLEMENTATION MANAGEMENT. REQUIREMENTS.

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Changes in reimbursable agreements

Changes in Reimbursable Agreements

31st Annual Airports Conference

V Thompson & R Farrell, Lead Planners

March 18, 2008

Eastern service center

Planning &


Business Services

Safety Assurance

Administrative Services

System Support









Eastern Service Center

NAS Planning and Integration – Lead Planners

  • Liaison for the Eastern Service Center to Airports Division, Airport Sponsors, and State Aviation Departments.

  • Responsible for integration of Sponsors’ current and future development plans with FAA plans for airspace and NAS Facilities and Equipment projects.

  • Coordinate and negotiate Reimbursable Agreements.

  • Point of contact for the Reimbursable Agreement for the life of the Agreement.

Why faa must enter into reimbursable agreements
Why FAA Must Enter Into Reimbursable Agreements

  • FAA and sponsor activities are clearly defined.

  • Work on NAS facilities is performed in accordance with regulatory requirements.

  • The safety and efficiency of the NAS is maintained.

  • The impact to facility life cycle costs (long term) is minimized.

  • The highest level of FAA expertise and experience is available to help solve project problems and challenges.

Reimbursable agreements
Reimbursable Agreements

  • Notify NPI at least 4 months prior to expected Engineering Services organization involvement.

  • Engineering Services cannot incur any obligations (labor and non-labor) prior to receipt of Project Authorization from FAA Budget Office.

  • If sponsor’s proposal includes non-Federal facilities, sponsor will be advised to contact the ATO Non-Fed Coordinator.

  • Master agreements will no longer be processed.

Reimbursable agreements1
Reimbursable Agreements

Relocation, modification, or replacement of existing FAA facilities

  • Need is initiated by non-federal entity (private entities, state/local governments, airport owners, etc.) or other federal agency.

  • Scope of work is defined by ATO.

  • All FAA costs to be reimbursed by Project Sponsor.

Reimbursable agreements2
Reimbursable Agreements

Establishment of non-Federal Facility for FAA Takeover

  • Requires Project Sponsor to formally request FAA takeover. Request should be made in advance of project execution to ensure FAA requirements are addressed as part of project implementation.

  • If takeover is approved, ATO requests a Quality Control role via a reimbursable agreement.

Reimbursable agreements3
Reimbursable Agreements

Establishment/Relocation of a non-Federal ATCT

  • Required to fund AFTIL siting, if federal funds are involved.

  • Required to fund relocation of FAA data processing equipment.

  • Required to fund establishing/relocating telecommunication interconnection with the FAA NAS.

  • Required to fund design review/approvals if federal contract controllers are used.

Changes in reimbursable agreement policy
Changes in Reimbursable Agreement Policy

  • The Office of Management and Budget (OMB) requires agencies to collect an advance when they enter into a reimbursable agreement with non- Federal entities (Public).

  • OMB does not consider receivables from the Public as a budgetary resource until collected.

  • Collection of an advance is to remedy the resulting shortfall in the budgetary resource.

Changes in reimbursable agreement policy1
Changes in Reimbursable Agreement Policy

  • Now using a new National Reimbursable Agreement Tool

  • ATO Finance Policy requires advance payment in full prior to incurring any obligations.

  • Overhead rate of 26.5% to be included on all new and amended agreements.

  • Period of performance for each agreementcannot exceed 5 years.

  • Policy changes were effective October 31, 2006.

Reimbursable agreement process
Reimbursable Agreement Process

  • Airport Owner should notify the ADO of their intentions to build or remove airport facilities during the conception and planning stage

  • For a detailed facility impact review, the proposal should be submitted thru the OE/NRA process

  • Airport Owner must decide how to proceed - relocate/modify the proposed airport construction project or relocate/modify the FAA facility

  • Agreement Types:

    • Preliminary Design Agreement

    • Full Scope Agreement

New Runway Project

Reimbursable agreement process1
Reimbursable Agreement Process

  • Development of a full scope reimbursable agreement:

    • Define Scope of Work – 4 weeks

    • Define Responsibilities

    • Cost Estimates – 2 weeks

    • Coordinate Draft Agreement – 4 weeks

    • Sign Agreement – 4 to 8 weeks

    • Establish Project Authorization – 3 to 4 weeks

Other planning considerations
Other Planning Considerations

  • All Projects involving Relocation, Modification and/or Replacement of FAA facilities must be sited and constructed using current FAA standards

  • All costs for establishing and maintaining non-Fed NDBs must be paid for by the Project Sponsor.

  • ILS burn-in is required before commissioning CAT II/III Procedures.

  • Flight Check is required for PAPIs on IFR runways or if circling is authorized.

Other planning considerations1
Other Planning Considerations

  • ATO does not support relocation of FAA VASIs – ATO will decommission.

    • ATO will try to obtain PAPI equipment for installation via the F&E process. Project Sponsor will be responsible for cost of establishing the PAPI. FAA will maintain the facility at FAA cost.

  • Underground Cables

    • If airport development causes a need to establish or replace an existing cable link, fiber optics transmission system (FOTS) requirements must be considered as part of project scope.

Navaids discontinuance
NAVAIDS Discontinuance

  • FAA is working to identify decommissioned NAVAID facilities and relinquish costly leases.

  • Direction Finders (DF) - Performing site surveys to remove DF equipment.

  • VORTAC - By 2025 all remaining FAA VORs should be removed from service.

  • A VOR replacement program is under development to replace VORs that will remain in service until 2025.

New on the horizon
New on the Horizon

  • Runway Status Lights (RWSL)

    • National Transportation Safety Board Most Wanted Transportation Safety Improvements (Aviation).

    • The RWSL system integrates airport lighting equipment with approach and surface surveillance systems to provide a visual signal to pilots and vehicle operators indicating that it is unsafe to enter/cross or begin takeoff on runway.

    • Implementation of RWSL requires the use of the Airport Authority’s lighting vault, fiber optic system, and requires installation of lights in designated runways/taxiways.

    • Initial Investment Decision made July 2007. In-Service Decision expected Summer 2008.

Runway Entrance Lights (RELs)

Takeoff Hold Lights (THLs)

New on the horizon1
New on the Horizon

  • Airport Strategic Profiles

    • Will allow a high level understanding of all activities impacting the NAS in the Service Area, both internally and externally to the ATO.

    • Ensure that all current and future activities initiated in the Service Area are aligned with the Agency’s Flight Plan, Strategic Management Plan, Business Plans and Operations Plans.

    • Ensure horizontal integration of all activities and schedules of programs and projects at individual and groups of facilities.

    • Matrixes with the other stakeholder teams to ensure horizontal integration.

We re here
We’re Here!

  • If you have questions about how to proceed with accomplishing projects at your airports, contact the NPI Lead Planner for information:

    Denise Knight, North Team Manager

    Richard Farrell (404) 305-7069 Freddie Chez (404) 305-7067

    Guy Hall (404) 305-7075 Willie Weatherly (404) 305-7073

  • Send Correspondence to:

    Federal Aviation Administration

    ATO/P&R/NAS Planning and Integration

    PO Box 20636

    Atlanta, GA 30320