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2 nd & 3 rd Quarterly Performance Report, Audit Matters and Financial Position Mr Fundisile Mketeni: Chief Executive Officer (SANParks). Presentation Content. Vision and Mission High Level Structure 2015/16 SANParks Strategy Map Amendment to indicators and targets
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2nd & 3rd Quarterly Performance Report, Audit Matters and Financial Position Mr Fundisile Mketeni: Chief Executive Officer (SANParks)
Presentation Content • Vision and Mission • High Level Structure • 2015/16 SANParks Strategy Map • Amendment to indicators and targets • Performance Dashboard • 2nd Quarterly Performance Reporting • 2014/15 Financial Performance • AG Findings (including IT Governance Framework)
SANParks Vision and Mission Vision A Sustainable National Park System Connecting Society Mission To develop, expand, manage and promote a system of sustainable national parks that represents biodiversity and heritage assets, through innovation and best practice for the just and equitable benefit of current and future generations
2015/16 2nd & 3rd Quarters Performanc
SANParks Operating Surplus / (Deficit) Quarterly performance is based on management accounts incremental per month
Update on IT Governance Model • A Governance improvement programme was developed. • Relevant COBIT processes were grouped together into five (5) Programme Objectives as follows:
Update on IT Governance Model Progress to date: • Governance and Strategy • ICT Governance Framework Policy completed and approved by Board, and is currently being implemented • Charters for IT Steering Committee and IT Portfolio Planning Committee adopted and approved by EXCO, and are currently being implemented • Risk and Security Management: • ICT Security Policy and Implementation Plan developed, and are currently being implemented • Development of Comprehensive Information Security Plan to commence March 2016 • Business Continuity Plan development will commence March 2016 • ICT Continuity Plan approved by EXCO and is currently being implemented • Operations Management • Operations management well established and governed • Supplier management principles well established and governed • SCM policies evaluated for compliance with COBIT standards
Update on IT Governance Model Progress to date: • Portfolio, Programme and Project Management • IT Project Management Office (PMO) re-established, to be operational by March 2016 • Value Management office being considered, initially part of PMO • Change enablement • All encompassing practice addressing all areas of business of which IT is only one element • To mature in SANParks in 2016/17 financial year • In the interim, any new IT system implementation is done together with business and appropriate training for staff members
` • SANParks obtained an unqualified audit opinion on its AFS for the 2014/15 financial year. • Two of the strategic objectives as presented in the 2014/15 Annual Performance Plan were qualified.
Audit Matters - Finance The AGSA raised the following compliance matters relating to the AFS; • Irregular expenditure of R126 000. • Fruitless and wasteful expenditure of R2.951m.
Audit Matters - Finance Finding: Irregular expenditure Action Plan • SANParks SCM division has implemented a management review process to check suppliers on the NT database.
Audit Matters - Finance Finding: Irregular expenditure cont’d Progress • SCM has successfully cleared the supplier database of all suppliers who were on the NT database of prohibited suppliers. • Furthermore, suppliers are checked against the NT database of prohibited suppliers, prior to processing each purchase order. • Internal Audit performed two SCM audits and no findings of this nature were noted.
Audit Matters - Finance Finding: Fruitless and wasteful expenditure Action plan • Interest on overdue accounts - SANParks staff was trained to follow up suppliers for outstanding invoices. • Penalties by SARS – SANParks undertook to verify tax amendments directly with SARS • Cash embezzlement – SANParks to enhance fraud detection internal controls. • Stock losses – improve general controls over warehouse and fuel station management.
Audit Matters - Finance Finding: Fruitless and wasteful expenditure cont’d Progress - Interest on overdue accounts • SCM has implemented an invoice tracking register as a control measure to ensure adherence to 30 days payment to suppliers, thus avoiding interest charges. • Internal audit conducted two SCM audits and no findings relating to this matter were noted.
Audit Matters - Finance Finding: Fruitless and wasteful expenditure cont’d Progress – Cash embezzlement • Investigations were finalised and proper disciplinary measures, in adherence to the PFMA and SANParks policies, were taken against affected parties. • Existing internal controls were reviewed, root causes identified and additional controls designed to enhance fraud detection controls.
