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Retreat Objectives:

SUNY Orange Strategic Plan 2005-2010 Progress & Future Directions Board of Trustees Retreat May 2008. Progress: Strategic Plan 2005-2010 Review 5 Strategic Priorities Progress Next Steps Middle States & Periodic Review Report Future Directions: Strategic Plan 2009-2014

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Retreat Objectives:

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  1. SUNY OrangeStrategic Plan 2005-2010Progress & Future DirectionsBoard of TrusteesRetreatMay 2008

  2. Progress: Strategic Plan 2005-2010 Review 5 Strategic Priorities Progress Next Steps Middle States & Periodic Review Report Future Directions: Strategic Plan 2009-2014 Board of Trustees input: Identify strengths & challenges Identify priority areas for next Strategic Plan Retreat Objectives:

  3. I. Develop & implement an Academic Master Plan that guides the renewal of current programs & services, the development of new programs & services, & formulizes the allocation of resources effectively. • The Academic Master Plan will be supported by: • IA. Facilities Plan – Focuses on capital improvements at the Middletown campus & the development of a new campus at Newburgh • IB. Technology Plan – Enriches the learning environment, creates easier access to the College & strengthens administrative functions • IC. Resource Development Plan – Augments the College’s regular revenue stream & is aligned with these strategic priorities • ID. Enrollment Management Plan – Increases marketing & recruitment effectiveness & improves student persistence & academic success

  4. Supporting Master Plans:

  5. Status: Developed Implemented: Yes Progress: Programmatic changes & updates: Cyber security CIT – Networking CIT – Web Architecture International Studies (Global Initiatives) Center for Teaching & Learning (CTL) created Streamlined systems (ex. travel forms, PRT process, etc.) First Year Experience (FYE)/ Learning Communities collaborative pilot project w/ Student Services Continuing & Professional Education (CAPE): Contract Training ESL – English as a Second Language Educational Partnerships Office created: Community College in the High School Program growth Articulation agreements I. Academic Master Plan

  6. Status: Developed Implemented: Yes Next Steps: Continue implementation of Academic Master Plan (Annual Report) Academic Division Plans: Identify new & emerging career opportunities (Science, Technology, Engineering, & Mathematics (STEM) fields & health professions) Humanities Project Alternative Scheduling I. Academic Master Plan continued…

  7. Status: Developed Implemented: Yes Progress: Facilities Master Plan created Newburgh Branch Campus: Schematic design phase completed Branch Campus Application submitted & approved by SUNY System March 2008; currently under review by State Education Department Groundbreaking October 2008 Safety & Security projects implemented Building maintenance & renovations completed & ongoing Parking lot renovations & new tiered parking Field house renovations Gilman Center completed & dedication ceremony Next Steps: Middletown campus Science, Engineering & Technology Center Pedestrian-friendly campus (South Street) IA. Facilities Master Plan

  8. Status: Developed Implemented: Yes Progress: Significant upgrades to network infrastructure Banner Implementation Project: “Live” Student, Admissions, Finance, & Accounts Receivable Technology replacement cycle established Staffing: Director of User Support Operations (USO) hired Next Steps: Continue implementation of Technology Master Plan IB. Technology Master Plan

  9. Status: In Development - Capital Campaign Progress: “Defining Moments” Capital Campaign initiated Gala plans underway for October 17, 2008 Alumni outreach (ex. targeted mailings, “Carillon,” & email address collection, etc.) Merging Alumni Association with Foundation Hired Director of Grants Next Steps: Continued outreach for Capital Campaign Pursuit of grant opportunities, specifically: Title III Sustainability Global Studies National Science Foundation (NSF) Technology IC. Resource Development Plan

  10. Status: In Development Progress: Student Services Division reorganized Collaboration of Student Services & Academic Affairs Revisions to Advising & Counseling department Associate Vice President (AVP) of Enrollment Management hired Student Ambassador program started Career services restructuring Technology changes: Online registration Financial aid automation Streamlined admissions programs Self-service for students & faculty Next Steps: Increased utilization of Banner Employing targeted program-specific marketing/outreach initiatives Document imaging Effectively introduce new students ID. Enrollment Management Plan

  11. IIA. Expand PBIE’s responsibility & scope Progress: Developed online college-wide planning/budgeting process = Planning Initiatives & Online Prioritization System, PIP Spring 2008 begins third planning & budgeting cycle Next Steps: Administered assessment of system & initiatives to assist in determining institutional effectiveness progress IIB. Improve collection, usefulness & availability of planning data Progress: Operational Data Store implemented; reports currently being written Data on website revised Next Steps: Ongoing report writing; training & consultation IIC. Incorporate Middle States’ recommendations into College’s operations Progress: Strategic Plan developed & implemented Collaboration of Academic Affairs & Student Services – “Leadership Teams” Student (Development) Services area assessment Assessment Coordinator hired, Fall 2005 Student Learning Outcomes (SLO) articulated on college material Online Student Course Evaluations implemented Fall 2007 Next Steps: Continued assessment efforts; “closing the loop” Continued improved communication II. Increase the effectiveness of planning & resource allocation for all College operations (3 components):

  12. Progress: SUNY Orange’s “Defining Moments” Capital Campaign, managed by Russell Hammond, began in Fall 2007 Director of Grants hired in January 2008 Expansion of grant office – 2 additional staff by 2010 III. Provide adequate resources to allow College to realize its strategic goals:

  13. Progress: Student Services & Academic Affairs: Collaborative initiatives Integration of programs & services at Newburgh Banner implementation will facilitate streamlining of several college operations, including admissions, registration, financial aid awarding, advising, etc. Next Steps: Human Resources to develop plan to review staffing levels & workload IV. Review & realign the missions, operations & staffing levels of all College departments in light of the strategic priorities:

  14. Progress: College communication initiatives: Director of Communications hired in Fall 2006 New publications created including, “Monday Memos,” “Learning Alive” press releases, etc. Website reviewed & redesigned; improved visual appeal & navigation, including Board of Trustee’s page College publications reviewed for uniformity & message consistency “Clean up” of college seal V. Provide a clear, consistent & compelling presentation of the College, its programs & services:

  15. College is preparing Periodic Review Report (PRR) due to Middle States June 2009 PRR – “retrospective, current & prospective analysis” of the institution PRR describes past progress & future planning Faculty, staff, & BOT are involved in developing PRR Report Section II – Middle State’s recommendations must be accounted for in Periodic Review Report: Recommendations incorporated in Strategic Plan 2005-2010 Recommendations to be included in Strategic Plan 2009-2014 Report Section III – Institution is to identify major challenges and/or current opportunities: Board of Trustees discussion of challenges & opportunities Feedback presented to college community in Fall; discussion continues with college faculty, staff, & students Middle States Periodic Review Report

  16. Board of Trustees discussion summarized & presented to College Assembly in Fall Facilitate discussion of Strategic Plan progress & future directions with college faculty, staff, & students Draft Strategic Plan 2009-2014 Board of Trustees to review Draft at November meeting Board of Trustees to approve Strategic Plan at December meeting Prepare Periodic Review Report; due June 1, 2009 Next Steps

  17. USO = User Support Operations CAPE = Continuing & Professional Education CCHS = Community College in the High School CTL = Center for Teaching & Learning ESL = English as a Second Language FYE = First Year Experience ITS = Information Technology Services ODS = Operational Data Store PBIE = Planning & Budgeting for Institutional Effectiveness PIP = Planning Initiatives & Online Prioritization System PRR = Periodic Review Report PRT = Promotion Retention & Tenure SLO = Student Learning Outcomes STEM = Science, Technology, Engineering, & Mathematics Glossary

  18. Discussion

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