Grauer and Barber Series Microsoft PowerPoint Chapter One

1. Grauer and Barber Series Microsoft PowerPoint Chapter One Microsoft PowerPoint

2. A PowerPoint Presentation • A Presentation includes a series of slides containing various elements: • Text • Clip Art • WordArt • Menus are similar to other products in terms of • Menu Bar • Standard and formatting toolbar • Drawing Toolbar Microsoft PowerPoint

3. Six Different Views • Slide View shows one slide at a time • Slide Sorter View shows multiple slides • Outline View shows presentation in outline form • Notes Page View allows the user to create speaker notes • Normal View displays various views in a single window • Slide Show View displays the slides for presentation use Microsoft PowerPoint

4. PowerPoint Screen (normal) Menus Different Views buttons Microsoft PowerPoint

5. Hands-On Exercise One • Download data files from Prentice Hall web site www.prenhall.com/grauer • Use start, programs, excel and enter Microsoft PowerPoint • Use File, Open and open a file from your disk • Use the views button to show various views • Use File, Save as to save under another name (extension ppt) • Edit a slide and resave file • Use File, Print to print the slides Microsoft PowerPoint

6. Creating a Presentation • You can create your slides through the outline viewYou can insert an outline from another product like Microsoft Word • Slides created through outline view are easy to modify • Use the promote and demote buttons to organize information Microsoft PowerPoint

7. Sample Outline • A Presentation includes a series of slides containing various elements: • Text • Clip Art • WordArt • Menus are similar to other products in terms of • Menu Bar • Standard and formatting toolbar • Drawing Toolbar Microsoft PowerPoint

8. Slide Layouts • PowerPoint provides 24 predefined slide formats for slide creation • Use Insert, slide to add a new slide Microsoft PowerPoint

9. Slide Layout placeholder • Slides have placeholder to store information • Click in the various areas and enter information Microsoft PowerPoint

10. Templates • A template is a design specification that controls elements a presentation • A template specifies: • Color scheme • Arrangements of the placeholder • Formatting, text, and fonts • Placement of bulleted text Microsoft PowerPoint

11. Example Template • Use Format, Apply Design Template to apply a template to a presentation Microsoft PowerPoint

12. Hands-On Exercise Two • Start PowerPoint • Click the options button and create a new presentation • Click a new slide and add information to the title and subtitle placeholders • Use File, Save to save the presentation (PowerPoint saves the file with a .ppt extension) • Click the outline view button to edit your slides • Spell check the presentation Microsoft PowerPoint

13. Hands-On Exercise Two • Use Format, Apply Design Template to apply a presentation design template • Use the Slide Show Button and view the slides • Use File, Save to save changes • Use File, Exit to leave PowerPoint Microsoft PowerPoint

14. Creating a Slide Show • Transitions control the way slides move off the screen (from one to the next) • Animation effects – control the way objects appear during a presentation Slide Show Menu Microsoft PowerPoint

15. Delivering the Presentation • Practice your presentation aloud several times • Time your delivery to be within time frame of speech • Arrive early and setup your presentation • Look at the audience to open communication • Speak clearly and vary your delivery • Relax Microsoft PowerPoint

16. Hands-On Exercise Three • Use File, Open and open your presentation • Switch to slide view and press CTRL+END to move to last slide • Use Format, Slide Layout and choose a layout of your choose • Use the Insert clipart button to insert a picture • Use Slider Sorter View to see multiple slides on the screen and press CTRL+Home to move to first slide • Use Slide Show, Slide Transition to choose a transition Microsoft PowerPoint

17. Hands-On Exercise Three • Use edit, select all to highlight every slide • Click summary slide on the slide sorter toolbar (use the slide sorter button, if necessary) to create a summary slide • Drag the summary slide and make it the last slide • Use Slide show menu to add animation • Save and Exit PowerPoint Microsoft PowerPoint