Cataloging is a public service repositioning cataloging and metadata services
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Cataloging IS a Public Service: Repositioning Cataloging and Metadata Services. ALCTS Heads of Cataloging IG January 23, 2012 Jee Davis Jina Choi Wakimoto. Jee Davis Cataloging & Metadata Services University of Texas Libraries Asst. Dept. Head (Jan. 2010 – Aug. 2010)

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Cataloging IS a Public Service: Repositioning Cataloging and Metadata Services

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Cataloging is a public service repositioning cataloging and metadata services

Cataloging IS a Public Service: Repositioning Cataloging and Metadata Services

ALCTS Heads of Cataloging IG

January 23, 2012

Jee Davis

Jina Choi Wakimoto


Cataloging is a public service repositioning cataloging and metadata services

Jee Davis

Cataloging & Metadata Services

University of Texas Libraries

Asst. Dept. Head (Jan. 2010 – Aug. 2010)

Head Librarian (Sep. 2010 – )


Cataloging is a public service repositioning cataloging and metadata services

WORDS in the Paris Principles


Cataloging is a public service repositioning cataloging and metadata services

WORDS

in the Statement of International Cataloging Principles


Fundamentals of cms

Fundamentals of CMS

We are the experts in describing information resources

  • Content standards vs. Encoding standards

    We enable our users to find, identify, select and obtain the information that they need

  • Define the users of CMS

  • Structure CMS to support users to complete the user tasks


Re structure cms at ut austin

Re-Structure CMS at UT-Austin

AFTER

BEFORE


Define cms users at ut austin

Define CMS Users at UT-Austin

End Users

- Students, staff, faculty

- Donors

- Other library partners

CMS

- Rush/Request

- New acquisitions

- Gifts

- Special projects

Bibliographers

Branch Libraries

Digital Project Units


Defining your cms users will help

Defining Your CMS Users Will Help …

  • Prioritize projects/assignments/responsibilities

    • Rush/Requested materials (within 24 hrs.)

    • Newly purchased materials (within 3 days)

    • Gifts/Backlogs (project-based cataloging)

  • Design staff training

    • Core training (fundamentals of cataloging and metadata)

    • Routine training (changes in cataloging and metadata practices)

    • Special training for special projects


Cataloging is a public service repositioning cataloging and metadata services

Challenges of Managing CMS

  • Declining budgets = Less staff

    • Assess/reassess/redesign workflows

  • Demands in user-centered catalog = Frequent changes in software

  • Get involved in decision-making process

  • Dealing with increasing digital resources and understanding various non-MARC metadata

  • Design staff training

  • Outsourcing

  • Know your staff and assess in-house capability; always consider the needs of our users

  • Resource Description and Access

    • Take a deep breath … and start planning


Challenges and opportunities @ cub

Challenges and Opportunities @ CUB

  • Cataloging is Unmediated Public Service

    • Facilitate Users’ Self-Sufficiency

    • Enhance User Experience

  • Challenges are Opportunities

  • CU Boulder Libraries Strategic Plan (2006)

    • Client-Centered Focus

      • Timely Access, Hidden Collections, Digital Scholarship

  • Library as Destination

  • Optimal Organization Structure


Optimal organization structure

Optimal Organization Structure

  • Restructuring of Cataloging Department

    Cataloging and Metadata Services (2006)

    • Mission statement

    • Team structure

    • Re-deployment of staff to address hidden collections, digital scholarship

    • Needs assessment and goal setting

  • 3 Minor Restructure (2008-2011)


From serials cataloging to ersa

From Serials Cataloging to ERSA

  • Electronic Resources and Serials Access

  • One team within CMS (addition of 2 staff from ACQ)

    • serials acquisitions, KB maintenance, ERM (inc. usage statistics collection) and WB (link resolver) maintenance

  • Working in close collaboration with ACQ, Collection Development and Public Services librarians, and engaging with users


Client centered focus

Client-Centered Focus

  • Understand All Libraries Trends and Operations

    • New acquisition models, such as PDA

    • Scholarly Communication and Open Access

  • Be Proactive

  • Develop a Culture of Assessment

    • Data-driven storytelling

  • Demonstrate ROI

    • 5-year update to the Libraries


Digital scholarship

Digital Scholarship

  • Digitized collections – metadata librarian and 6 out of 13 monographic and serials copy catalogers providing descriptive metadata, using VRA Core and MODS (so far…)

  • Collaboration with curators of data and other cultural resources and institutional assets

    • metadata librarian hired in 2011


Future challenge and opportunity

Future Challenge and Opportunity

  • New major role for metadata librarians – data management

  • collaborations among stakeholders is key to success in building institutional infrastructure for research data

    • A key stakeholder is Libraries and metadata specialist in a critical role

  • Digital Research Data Sharing and Management

    http://www.nsf.gov/nsb/publications/2011/nsb1124.pdf

    • Standards and interoperability enable data-intensive science.  “Standards for descriptive and structural metadata will help establish a common framework for understanding data and data structures to address the heterogeneity of datasets…”


  • Demonstrating value to university

    Demonstrating Value to University

    • Metadata Consulting for D2L Learning Object Repository

    • Serving on the CU Data Conservancy Advisory Team

    • Serving on the Data Management Task Force, appointed by the Vice Chancellor of Research

    • Reorganization (2012)

    • Get Out of Your Comfort Zone and Take a Risk


    Thank you

    Thank You!

    • Jee Davis

    • Head, Cataloging & Metadata Services

    • University of Texas Libraries

    • [email protected]

    • Jina Choi Wakimoto

    • Faculty Director, Metadata Services

    • University of Colorado Boulder

    • [email protected]


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