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ctcLink Project Update ctcLink Steering Committee

This update provides information on the ctcLink Steering Committee meeting, the outcomes of the peer review sessions for Deployment Group 3 (DG3), and the progress made during the Initiation Phase. It also discusses the possibility of adding an additional college to DG3 and provides updates on ctcLink replacement solutions and deployment groups.

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ctcLink Project Update ctcLink Steering Committee

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  1. ctcLink Project UpdatectcLink Steering Committee January 15, 2019 Choi Halladay - District Vice President for Administrative ServicesPierce College, ctcLink Steering Committee Chair Christy Campbell – SBCTC ctcLink Project Director

  2. Agenda

  3. Ctclink Minutes – Approval • December 18, 2018

  4. DG3 Activities • Gate 1 – Initiation Phase/Peer Review - Decision • Alternate College Discussion - Decision

  5. Quality gate 1 initiation phase • Deployment Group 3 (DG3) peer review sessions were held Dec. 3-4, 2018 at SBCTC to assess required Initiation Phase deliverables. • Peer review process and ctcLink governance evaluates each college’s readiness to enter a deployment group • DG3 Project Managers (PMs) fromCascadia, Lower Columbia, Olympic, Peninsula, and Pierce each presented and discussed how their college created its plans, budgets, business process maps, and other deliverables.

  6. PEER REVIEW OUTCOMES & LESSONS Outcomes • Peer review sessions and rubric-based evaluation process were successful and allowed for in-depth discussions, feedback and enhanced the DG3 PM cohort’s synergy. • DG3 Initiation Phase deliverables were determined to be ready for Steering Committee consideration for the Implementation Phase. Lessons Learned • It is critical PMs thoroughly know and use the Initiation Phase project schedule. • Deliverables, even if considered complete, will continue to evolve during subsequent project phases.

  7. Ctclink methodology & quality MILESTONES Criteria for college entrance into deployment group is evaluated by ctcLink governance and peer review process.

  8. Deployment Group 3: Gate 1 Initiation Phase Progress - as of Jan. 4, 2019 Legend NR:Not Received, deliverable not posted to cDR IP:In Progress, draft deliverable has been posted to cDR S: Submitted, final deliverable posted to cDR

  9. Initiation Phase SUMMARY Summarized scoring chart based on peer review conducted by three project managers. Peninsula College refrained from scoring deliverables. See rubric tally sheets for details.

  10. DG3 Additional or Alternate College Background • Following the Peer Review process as well as the initial kick off meetings, Edmonds was approached to see if they would be interested in a role on DG3 if another college was to decide to move to a later deployment. Consideration/Ask • Discuss the positive as well as negative in adding an additional college at this time. • Discuss perspective from Edmonds, ctcLink PMO, and DG3 colleges feedback.

  11. Edmonds CC as DG3 Backup - Analysis

  12. Edmonds CC in DG3 – PMO/PM review

  13. Ctclink program status • Remediation • Deployment Group 2 • Deployment Group 3 • Deployment Group 4

  14. Pilot remediation overview & status

  15. ctcLink Replacement Solutions – Status as of December 2018 ctcLink Replacement Solutions – Status as of December 2018

  16. LEGEND: Critical High Moderate Low L H C M LEGEND: High Medium Low L M H 16

  17. Deployment Group 2 Self-Reported Status – Dec. 24, 2018 to Jan. 4, 2019

  18. Deployment Group 2 – DG2

  19. Deployment Group 3 – DG3 • Completed DG3 Pre-Kick-Off – Nov. 2, 2018 • Began bi-weekly DG3 meetings – Nov. 7, 2018 • Peer Review meetings for readiness – Dec. 5-6, 2018 • College Pre-Kick-Off meetings – Dec. 10-14, 2018 • College Leadership Discussion • College ctcLink Project Team • Olympic College Pre-Kick-Off meeting – Jan. 25, 2019 • DG3 Official Kick-Off – Jan. 28, 2019, 2 –3:30 p.m.

  20. Deployment Group 4 – DG4 • College Initiation Plans Built – Complete • Begin percent-complete tracking in plan (PWA) – In progress • Begin dashboard reporting for DG4 readiness – January 2019

  21. ctcLink Quality Assurance Scorecard - Moran Technology Consulting , November 2018

  22. WA State Office of the Chief Information Officer (OCIO) Oversight WA State Office of the Chief Information Officer (OCIO) Oversight Note: New ctcLink Investment Plan approved by OCIO, with above conditions, on Jan. 19, 2018.

  23. Ctclink Governance Update

  24. Questions?

  25. Remediation Open – Finance

  26. Remediation Open – Finance, cont’d

  27. Remediation Open – Human Resources

  28. Remediation Open – Campus Solutions

  29. Remediation Open – Campus Solutions, cont’d

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