EMIS and Special Education

1. EMIS and Special Education Reporting and Compliance

2. Topics in the Presentation • Interaction between policy and data • Reporting the special education event record • Special education data that affects funding • Special Education Accountability and its consequences

3. Interaction Between Policy and Data • Identify strengths, weaknesses of current policies • Funding • Determine and confirm corrective actions • Compliance with law

4. Determining Compliance • Provision of FAPE (Free and Appropriate Public Education) • Procedural Safeguards • Individual student activities • Fiscal • Maintenance of Effort (MOE) • Excess Cost

5. Data Reporting in EMIS • Special Education Event • Student Standing • Student Attributes • Student Program • Discipline • Attendance • Assessment

6. What to Report • ONLY events for which your LEA is responsible • ALL events for which your LEA is responsible • Consent from another district is not applicable in new district

7. Data Collection Tool • Optional tool • Used to share data from special education staff to EMIS staff • Often completed at same time as “event” • You have a copy; also updated frequently and posted online

8. Name: _________________________ Data ID#: ______________________ DOB: ________________________ Date: ________________________ Resident District: ________________ District of Attendance: ___________ Building of Attendance: __________ Autism Scholarship? ____________ Grade Level: ____________________ Race: ________________________ Disability Category: _____________ **** Refer to Master Code Sheet on page 3 for codes and explanations!!!

9. Pre-School Transition Conference

10. PSTC • For students coming from Part C ONLY • Reported by district of residence • For first-time preschool enrollees, EMIS will accept all special education events that occurred prior to enrollment • Starts the compliance clock ticking, just as a referral does • Cross-checked with Dept of Health counts

11. Referral

12. Referral Date from PR-04 • Only REQUIRED for initial consent

13. Consent

14. Consent Date from PR-05 CNGI Consent Granted, Initial • Date Signed may be different from date entered on form: the date reported is the date the district RECEIVED the consent! The receipt date must be documented. • Only REQUIRED for initial consent

15. Consent Date from PR-05 CNRF Consent Refused • Date Signed may be different from date entered on form: the date reported is the date the district RECEIVED the consent! The receipt date must be documented.

16. Consent Date • CNNR – Consent Not Returned • Date district has made sufficient documented attempts to get consent • Attempts go beyond backpack letters • Use date district decides to cease the attempts

17. Consent Outcome • CNDP - Consent Moved to Due Process • CNGI - Consent Granted for Initial Evaluation • CNGR - Consent Granted for a Reviewed Evaluation • CNGO  - Consent Granted for Other Special Education Activity • CNNR - Consent Not Returned • CNRF - Consent Refused

18. Evaluations

19. From the PR-06

20. ETR Event Codes • IETR – Initial ETR • RETR – Review of ETR, or decision that current documentation is sufficient • TETR – IEP team reviews ETR of a transfer student and accepts it in its entirety

21. ETR Outcomes • Disability category • Currently, districts also report a disability category as a student attribute • Eventually, the ETR outcome will be used as the disability category for every table in EMIS

22. ETR Outcomes • ETDP – ETR Resulted in Due Process • ETEX – Exiting Special Education; THE IEP TEAM determines a child no longer requires specialized instruction or related services; NOT used if a student graduates or withdraws or a parent revokes consent for services • ETNE – Not Eligible for Services

23. Non-Compliance Reason • Describes reasons why an activity was not completed according to the federally mandated timelines • Some reasons remove student records from calculation of federal reporting

24. Non-Compliance Reason ** Not Applicable – Timelines were all met 01 No Identified Reason. Includes weather related delays 02 Staff Not Available – Summer Months 03 Staff Not Available – School Year 04 Scheduling Conflicts with Family 05 Parental Choice Documented – usually a PR-01 06 Parent Refused Consent OR repeatedly didn’t show up at scheduled meeting and consent was never obtained 07 Child’s Health 08 Student’s Incarceration 09 Compliance with timelines, but incorrect/missing data reported in a prior reporting period

25. IEPs

26. IEP Event Codes • IIEP – Initial IEP • RIEP – Review IEP (annual or review other than annual) • TIEP – IEP team reviews and accepts IEP from another district • CIEP – Parental Consent withdrawn • FIEP – IEP annual review held within two months of graduation, no changes in goals or services • AIEP – Amended IEP

27. IEP – From PR-09

28. IEP Dates and Outcomes • Dates come from PR-07 • Effective dates used to determine eligibility for weighted funding and December Child Count • Outcomes usually show the environment OR • IEDP - IEP Resulted in Due Process • IENS - IEP Complete – Not Served • IEPR - IEP Complete – Parental Refusal

29. Parent Refuses Services • Revocation of Consent at IEP meeting – Report RIEP, outcome IEPR • Consent withdrawn at ETR/MFE meeting – change CNST outcome to CNRF • Revocation of consent to existing IEP – report CIEP

30. Secondary Planning

31. ISPs

32. FN 270 Dec 1 • Changes in LRE not resulting from an IEP decision • Preschoolers who are 5

33. Alternative School Setting B. Has the student been removed to alternative school setting? EMIS program code 211001 (circle if appropriate)

34. Use “Alternative School Setting” only when • School personnel removed a child to an interim alternative educational setting for not more than forty-five school days without regard to whether the behavior is determined to be a manifestation of the child’s disability, if the child: • (i) Possessed a weapon • (ii) Possessed or used illegal drugs • (iii) Has inflicted serious bodily injury upon another person

35. Services

36. Services • IEP will include services NOT reported to EMIS • Your software may collect services not reported to EMIS – you can adjust tool, if you need to • For school age, NO connection to funding

37. Itinerant Services are reported as a program code

38. Testing Requirements of IEP

39. IEP testing requirements • Accommodations offered on a regular basis in the classroom that are also permissible for OAT and OGT • Alternate assessment is provided on a regular basis in the classroom, not just for OAT and OGT

40. Graduation Record

41. Policy and Data - FAQs

42. Snow Days • Non-compliance reason “01” – no identified reason • Calamity (windstorm, flooding, HVAC failure, or snow day) makes it impossible to meet the timelines • Federal procedural timelines

43. Re-testing for OGT • No relationship to exemption of consequences • 10th-grade score counted in state, AYP, PI • 11th grade, counted in 11th-grade cumulative calculation only • If re-tested, highest score used

44. Data and Funding • Child Count • School Age • Pre-School • State Funding • School Age • Pre-School

45. School Age • IEP IN EFFECT on Dec 1 • IEP Outcome Code • Student Attribute • Data successfully transmitted to EMIS

46. For Funding • Not affected by Related Services • Not affected by “non-compliance reason” • Not affected by “was it late” • Not affected by just being on “IEP status/do not fund report”

47. Weights for State Funding • Funding NOT for an individual student • Weights for STATE funding only

48. December Child Count • Determines total amount state gets from federal government • A formula divides that total federal aid into district shares • District share goes to districts • Districts must provide services to private schools

49. Special Education Accountability • Determinations • Findings of non-compliance • Confirmation of correction of non-compliance

50. Determinations • Performance on compliance indicators; • Whether data submitted by the LEA are valid, reliable, and timely; • Uncorrected noncompliance from other sources; and • Any audit findings