Continuity of operations planning coop for community colleges
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Continuity of Operations Planning (COOP) for Community Colleges. Welcome Introductions Administration Agenda Classroom Decorum Participant-Instructor Contract. COOP for Community Colleges. Introductions Activity

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Continuity of Operations Planning (COOP) for Community Colleges

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Continuity of operations planning coop for community colleges

Continuity of Operations Planning (COOP) for Community Colleges

  • Welcome

  • Introductions

  • Administration

  • Agenda

  • Classroom Decorum

  • Participant-Instructor Contract


Coop for community colleges

COOP for Community Colleges

  • Introductions

    • Activity

      • Working with a participant next to you, interview each other by filling out the form on page 2.


College conflagration

College Conflagration


Continuity planning

Continuity Planning

  • Reasons for Continuity Planning

    • Planning for continuity operations greatly facilitates recovery from an emergency situation. Planning helps to:

    • Ensure continued performance of essential functions.

    • Minimize damage and loss to critical processes.

    • Ensure succession if agency leadership is disrupted.

    • Reduce or mitigate disruptions to operations.

    • Ensure facilities for performance of essential functions.

    • Protect essential facilities and resources.

    • Achieve a timely and orderly recovery.

    • Resume full service to customers.

    • Maintain a test, training, and exercise program.


Continuity of operations plans coop

Continuity of Operations Plans (COOP)

  • Definitions

    • Continuity of Operations Plan (COOP)

    • Mission Essential Functions

      • Primary Mission Essential Functions (PMEF)

      • Mission Essential Functions (MEF)

    • Non-Mission Essential Function (Non-MEF)

    • Alternate Relocation Point (ARP)

    • Orders of Succession/Delegation of Authority


Continuity of operations plans coop1

Continuity of Operations Plans (COOP)

  • Ultimate Objective

    • Relocate (with or without warning) to an ARP within 12 hours and sustain MEF operations for 30 days.

  • Planning Timeframes

    • Before (Preparedness)

    • During (Implementation)

    • After (Reconstitution)


Coop preparedness before

COOP Preparedness (Before)

  • Establish a COOP Planning Group

    • Identify personnel

    • Establish Direction and Control

    • Identify Mission Essential Functions

    • Identify records/data/systems

    • Identify an Alternate Relocation Point

    • Develop supporting procedures


Coop planning group

COOP Planning Group


Coop planning group1

COOP Planning Group


Coop planning group2

COOP Planning Group


Coop preparedness before1

Alice

Bill

Fred

Keisha

Agnes

Carlos

Jerry

Mary

George

COOP Preparedness (Before)

  • Alert and Warning Notification

    • Standard organization “call-down” list

    • Vigilance necessary to keep up to date

    • Must have identified “triggers”

      • Usually based on activating COOP

    • Must not break the “call-down”

    • Must make actual voice contact

    • NEVER DELAY SELF-PROTECTION!


Coop preparedness before2

COOP Preparedness (Before)

  • Call-Down List

    • Activity

      • Working with any other participants from your organization’s sub-division, fill out the form on page 12.

      • Be prepared to quickly brief your findings to the other class participants.


Coop planning group3

COOP Planning Group


Coop preparedness before3

COOP Preparedness (Before)

  • Establish Direction and Control

    • Orders of Succession

    • Delegation of Authority

    • Executive information

      • Passwords/Codes

      • Keys

      • Signature authority


Coop preparedness before4

COOP Preparedness (Before)

  • Order of Succession/Delegation of Authority

    • Activity

      • Working with any other participants from your organization’s sub-division, fill out the form on page 15.

      • Be prepared to quickly brief your findings to the other class participants.


Coop planning group4

COOP Planning Group


Coop preparedness before5

COOP Preparedness (Before)

  • Identify MEFs / Non-MEFs

    • MEF services must continue

    • Not every function is essential

  • Identify CRT / CST personnel

    • Not everyone relocates

    • Personal preparedness

      • Family preparedness

      • Medical issues

      • Special needs

  • Must CRT be staffed immediately?


Coop preparedness before6

COOP Preparedness (Before)

  • Primary / Mission Essential Functions

    • Activity

      • Working with any other participants from your organization’s sub-division, fill out the form on page 18.

      • Be prepared to quickly brief your findings to the other class participants.


Coop planning group5

COOP Planning Group


Coop preparedness before7

COOP Preparedness (Before)

  • Identify data/systems by MEF

    • Vital records/systems

      • Paper

        • Forms

        • Documents/references

        • Backups

      • Electronic

        • Databases

        • CDs/Thumb drives

        • Backups

      • Drive Away Kits

      • Pre-positioned Resources


Coop preparedness before8

COOP Preparedness (Before)

  • Vital Records

    • Activity

      • Working with any other participants from your organization’s sub-division, fill out the form on page 21.

      • Be prepared to quickly brief your findings to the other class participants.


Coop planning group6

COOP Planning Group


Coop preparedness before9

COOP Preparedness (Before)

  • Identify data/systems by MEF

    • Drive Away Kits

      • Items necessary to accomplish PMEF/MEFs

      • Stored at workplace, possibly pre-positioned

      • To be moved if adequate warning allows

      • NEVER DELAY SELF-PROTECTION!

    • Personal “GO” Kits

      • Short/No-notice travel to ARP required

      • Personal items

      • Medication

      • Keep in personal possession


Coop preparedness before10

COOP Preparedness (Before)

  • Identify Alternate Relocation Point(s) (ARP)

    • Must be able to support PMEF/MEFs

    • Must be able to secure facility

      • Situationally dependent

    • Must have an agreement with owner

    • Allow for “pre-position” vital resources

    • Available to support operations for 30 days


Coop preparedness before11

COOP Preparedness (Before)

  • Identify Alternate Relocation Point(s) (ARP) – cont.

    • Infrastructure

      • Electricity and Backup Generator

      • Phone and Computer Networks

      • Sanitary Facilities

      • Who can get the facility open and infrastructure working?

    • Space and equipment availability

      • Work surfaces

      • Office furniture

      • Office equipment

    • ARP Alternatives


Coop preparedness before12

COOP Preparedness (Before)

  • ARP Considerations

    • Activity

      • Working with any other participants from your organization’s sub-division, fill out the form on page 26.

      • Be prepared to quickly brief your findings to the other class participants.


Coop planning group7

COOP Planning Group


Coop preparedness before13

(Re) Assess

Exercise

Plan

Train

COOP Preparedness (Before)

  • Supporting Planning Items

    • Personnel Administration

      • CST Personnel Status

      • Travel support for CRT staff and ARP

      • Pay/Leave/Medical/Insurance

    • The ongoing “Planning Cycle”


Coop activation during

COOP Activation (During)

  • No Warning Scenario

    • Work Hours

      • NEVER DELAY SELF-PROTECTION!

      • Drive Away Kits (Maybe – Based on Hazard)

      • Pre-Positioned Resources

      • Personal “GO” Kit

    • Non-Work Hours

      • Pre-Positioned Resources

      • Personal “GO” Kit

  • Alert / Warning Scenario

    • Drive Away Kits

    • Prep & Movement of Additional Resources

    • Time for Personnel to Pack and Prepare


Coop activation during1

COOP Activation (During)

  • Reconstitution

    • Assessing Impact & Recovery:

      • Community

      • Facility

      • “Triggers”

    • Assessing Student Services

      • Missing PMEF/MEFs

      • Increase / Decrease PMEF/MEFs

    • Assessing MEF Personnel Welfare


Coop re assessment after

(Re) Assess

Exercise

Plan

Train

COOP Re-Assessment (After)

  • The ongoing “Planning Cycle”


Continuity of operations planning coop for community colleges

What should…?

  • Happen if you organization activated its COOP?

    • Happen if you were not personally prepared?

    • Happen if your family were not prepared?

    • Happen if your home was not secure?

    • Happen if loved ones needed your help?

  • Happen if you were notified to be prepared to relocate after impact?

    • Be your length of time at the ARP?

    • Happen in preparing to go to the ARP?

    • You be taking with you?


Hurricane party

Hurricane Party


Coop exercises

COOP Exercises

Online Tabletop Exercise

Administrative Building Fire Scenario

www.drc-group.com/project/college.html


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