Cataloguing literary archives from the west yorkshire playhouse archive into the future
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Cataloguing Literary Archives: from the West Yorkshire Playhouse Archive into the Future. Karen Sayers November 2013. West Yorkshire Playhouse Archive. Large collection of a local theatre Several accruals Modern – earliest record is 1965 Wide range of material. Sources of information.

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Cataloguing literary archives from the west yorkshire playhouse archive into the future

Cataloguing Literary Archives: from the West Yorkshire Playhouse Archiveinto the Future

Karen Sayers

November 2013


West yorkshire playhouse archive
West Yorkshire Playhouse Archive

  • Large collection of a local theatre

  • Several accruals

  • Modern – earliest record is 1965

  • Wide range of material


Sources of information
Sources of information

  • The Playhouse supplied a brief history & a list of plays

  • National Theatre archives catalogue http://www.nationaltheatre.org.uk/discover-more/archive/archive-catalogue

  • GLAM thesaurus and glossary http://glam-archives.org.uk/?page_id=1147


Organisation
Organisation

  • Hierarchy:

    Sub-fonds: Leeds Playhouse and West Yorkshire Playhouse

    Series created using functions and format

    Sub-series based on theatrical seasons


Hierarchy
Hierarchy

West Yorkshire Playhouse

Production Files

Season 1996-1997

‘As You Like It’ by William Shakespeare

‘Things Fall Apart’ by Chinua Achebe


Reviewing the processing and cataloguing of the wyp collection
Reviewing the processing and cataloguing of the WYP Collection

  • It took a year for one fte Archivist with volunteer help

  • Much of the time was taken up:

    1) cataloguing to item and file level

    2) repackaging

  • Disproportionate effort in proportion to the benefit to customers


Drivers for re thinking our approach to processing and cataloguing
Drivers for re-thinking our approach to processing and cataloguing

  • Survey of Special Collections has revealed a backlog of at least 12 years of archival cataloguing

  • Review of accessioning in April 2013 stated our aim should be to make 80% of accessions available within 5 weeks


Adopting the more product less process model
Adopting the More Product Less Process Model cataloguing

  • MPLP was put forward by Greene and Meissner in an article in 2005

    http://www.uiowa.edu/~c024120/Readings/Greene-Meissner.pdf

  • An analytical approach to processing and cataloguing

  • Not one size fits all


Changes in procedures at leeds
Changes in procedures at Leeds cataloguing

The Accessioning Archivist will:

  • Assess the needs of a collection at the point of accession

  • Record its prioritisation on our Collection Management System

  • Create a collection level record


The introduction of mplp
The introduction of MPLP cataloguing

  • West Yorkshire Playhouse – new accrual

    Team Assistants have carried out minimal repackaging

  • Literary Archive of Ken Smith

    Team Assistants have packaged and listed the archives

    An Archivist will:

    1) use the list to create the cataloguing hierarchy

    2) provide clear notes on the content of each box


What has the introduction of mplp meant so far
What has the introduction of MPLP meant so far? cataloguing

  • Changing attitudes to cataloguing and processing

  • Providing Team Assistants with detailed guidelines and ongoing support

  • Preparing to assess MPLP’s impact on access


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