1 / 38

GSA E Buy: Enhancing Federal Procurement Efficiency

Learn about the history, purpose, and benefits of GSA E Buy, an online RFQ system for federal procurement. Discover how it improves efficiency and compliance, and explore future enhancements.

jerom
Download Presentation

GSA E Buy: Enhancing Federal Procurement Efficiency

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. GSA E-Buy E-Business Track, Session #607 J. Kevin Stallings, Senior Marketing Specialist, U.S. General Services Administration Joseph R. Castle, eBuy Program Manager, U.S. General Services Administration 4/11/2006, 4:30-5:30pm NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  2. Presentation Outline • GSA Overview • History and the Schedules • E-Buy Overview • History, Purpose, Statistics, Benefits • E-Buy Demonstration • RFQ Generation, Quote Evaluation, Award • Success Stories • Future Enhancements • System Change Process, Version 6 NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  3. GSA Overview - History • Founded after split from the Department of Treasury after WWII • Established to facilitate procurement for the federal government • 4 divisions (FSS, FTS, PBS, OGP), 11 regional offices, 13,000 employees • Catalyst for $66B in federal spending, ¼ of the federal government’s spending • Operating costs recovered through products and services sold by contractors (IFF) NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  4. GSA Overview – MAS Schedules • Governmentwide contracts with commercial firms to provide access to 10M plus items and services at contracted prices • 54 Total Schedules (IT, Office, Recreation, Tools, Business, Automotive, VA, etc.) • Contracts (Jan. FY06) = 17,500 • 70 IT = 5k • 874 MOBIS = 1.7k • 84 Law Enforcement = 1.2k • 899 Environmental Svcs = 800 • 871 PES = 756 • Sales (FY05) = $33.8B • 70 IT = $16.8B • 874 MOBIS = $2.8B • 84 Law Enforcement = $2.3B • 871 PES = $2.3B • 71 I Office Furniture = $852M NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  5. E-Buy Overview • History • Business problem and opportunity • MAS Schedules and GWAC Contracts • Purpose • What it is and what it is not • Stats • RFQ’s issued, Responses • Benefits • Section 803 compliance • Efficiency NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  6. E-Buy Overview - History Business problem and opportunity • GSA Advantage! offered products and services but it was difficult to buy services – needed an online system for service acquisition • Sales were growing in FSS for services – wanted to take advantage of online format • FPDS (2001) reported over 60,000 orders greater than $2,500 – created an environment for high quantity and large purchase items • Increase competition for services – provided an online format for customers to receive multiple quotes NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  7. E-Buy Overview - Purpose What it is and What it is not • An Online Request For Quote (RFQ) system • For services, big ticket, high quantity, complex requirements, sources of supply, and BPA’s • Not an auction or reverse auction site • Not FedBizOpps (over $25k, no contract or fair backing by GSA) NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  8. E-Buy Overview – Statistics • 25,582 RFQ’s posted in FY04 • 41,179 RFQ’s posted in FY05 • 61% Increase over FY2004 • Average of 3 quotes per RFQ • 94% of RFQ’s receive a response • 67% receive a quote NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  9. E-Buy Overview - Benefits • Section 803 Compliance – 2002 National Defense Authorization Act (pertains only to DoD buyers for MAS orders for services over $100k) • Efficiency – no phone or fax, availability of all MAS vendors, buyer controls environment (RFQ close, award/no award, archival, etc.) • RFQ is posted and every vendor with contract under specific SIN will see it – compliance with FAR regulations • Flexibility/Functionality – RFI, attach documents, award/no award, forward, modify, notification NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  10. www.ebuy.gsa.gov NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  11. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  12. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  13. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  14. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  15. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  16. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  17. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  18. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  19. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  20. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  21. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  22. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  23. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  24. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  25. Subject: GSA e-Buy Request For Quote RFQ67588 has CLOSED Dear Joe Buyer, Subject RFQ for: “Copier Services” is now closed. 4 quotes were received. To view and evaluate quotes, please login at www.ebuy.gsa.gov. Once logged-in, click on the e-Buy logo to proceed to e-Buy then click on “My RFQs”. As a courtesy to sellers, please evaluate all quots so that all sellers who made an offer are notified. e-Buy will provide information to contact sellers if needed. You many contact GSA at gsa.advantage@gsa.gov or call 1-877-472-3777 if there are questions concerning e-Buy operation. NOTE: PLEASE DO NOT REPLY TO THIS E-MAIL. Thank you! NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  26. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  27. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  28. Closed 4 NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  29. Closed (Update) NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  30. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  31. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  32. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  33. NO AWARD - NOTIFY VENDORS NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  34. NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  35. Success Stories • Buyer stories • DoD procurement official • Navy contracting officer • Seller stories • GWAC vendors • Conference vendors NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  36. Future Enhancements • System Change Process (yearly cycle) • Requirements gathered throughout the year • Requirements analysis with stakeholders and systems developers in Summer • Requirements given to developers in the Fall • Change requests occur throughout the year • Version 6 • Release date set for Summer of 2006 • Layout changes, training page, notes section, and PO process enhancement NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

  37. Thank You! Kevin Stallings Phone: (404) 331-1110 e-Mail: kevin.stallings@gsa.gov Joseph Castle Phone: (703) 605-2504 e-Mail: joseph.castle@gsa.gov NCMA World Congress 2006 : Achieving High Performance in Global Business: Leadership, Outsourcing, & Risk Management

More Related