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Submission process for irb applications and grant proposals

Kathy Bridwell Grant and Contract Specialist WSU College of Nursing Research Office. Submission process for irb applications and grant proposals. 3/25/2011. IRB Applications. Find IRB forms at www.irb.wsu.edu.

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Submission process for irb applications and grant proposals

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  1. Kathy Bridwell Grant and Contract Specialist WSU College of Nursing Research Office Submission process forirb applicationsand grant proposals 3/25/2011

  2. IRB Applications Find IRB forms at www.irb.wsu.edu

  3. Hard copies of the IRB application and supporting documents will no longer be accepted. • Spokane faculty: send IRB application files via email to Kathy Bridwell, bridwell@wsu.edu • Kathy will forward the application to Tamara Odom-Maryon for internal review • Kathy will contact PI if changes are suggested, or • Kathy will forward to the IRB

  4. other campuses • Vancouver: Ginny Guido • TriCities: Phyllis Morris • Yakima: Spokane will review; send to Kathy Bridwell

  5. WSU cooperative agreements • These Cooperative Agreements are intended to ensure that human research participants are protected while at the same time allowing WSU researchers to submit only one IRB application if research is conducted with: • WSU IRB and Inland Empire Hospital Services Association • WSU IRB and Washington State Department of Social and Health Services

  6. procedure WSU researchers will complete an IRB-Spokane application or a WSIRB application and submit the application and associated documents to the WSU IRB. The WSU IRB must keep copies and records of all research conducted by WSU researchers. This is an administrative review and for file copies only.

  7. The WSU IRB Coordinator will forward the application and associated documents to the cooperating IRB. The cooperating IRB will review the application at a convened full-board meeting or conduct an expedited review. Following the review, any requests for changes, amendments, additions, etc. will be coordinated through the cooperating IRB.

  8. Copies of all correspondence and approval letters will be sent to the WSU IRB Coordinator from the cooperating IRB.

  9. exception WSU IRB policy requires all research conducted by WSU faculty and staff on Native American Reservations, or which target Native Americans as the study population, be reviewed by a convened full board of the WSU IRB with special committee representation in addition to review by the cooperating IRB.

  10. training • Collaborative IRB Training Initiative (CITI) Course • Principal investigators must complete Basic/ Refresher Required Modules of the web-based Collaborative IRB Training Initiative (CITI) Course for social behavior research and biomedical research areas.

  11. The PI is ultimately responsible to adequately train all staff listed on the application in the protection of human participants in research. • Retraining is required every five years.

  12. Responsible Conduct of Research http://www.ogrd.wsu.edu/ori/rcr_training.html • A PI or Co-PI who has been awarded a grant through OGRD must complete the Responsible Conduct of Research Education—Faculty Member and Staff training. • OGRD and Sponsored programs will not be able to complete account setup processes until all of a projects PIs and Co-PIs have completed the necessary training.

  13. Graduate Students and Graduate Assistants • Mandatory training on the Responsible Conduct of Research is required of all graduate students, and it is an employment requirement for graduate assistants. • Students should take the graduate student training modules as soon as possible, and will need to retake it after a five-year period.

  14. Both Faculty and students can access the training modules at http://myresearch.wsu.edu and should sign in using their usual WSU network ID and password.

  15. IRB—human subjects • The IRB only approves research activities related to human subjects. If you are working with biological agents, or animals, you will need approval from other committees. • You can find further details on the website for the Office of Research Assurances: www.ora.wsu.edu

  16. Grant Applications

  17. Inform the College of Nursing Research Office of your plans to submit a sponsored project proposal. • John Roll, Professor and Associate Dean for Research • Kathy Bridwell, Grant and Contract Specialist • Tamara Odom-Maryon, Research Professor • In Vancouver, notify Peggy Bowe, Grant and Contract Administrator

  18. limited submissions • Some agencies limit the number of proposals that can be submitted by one organization. • The Informer (http://informer.ogrd.wsu.edu/) • HRSA—almost every proposal for HRSA is a limited submission.

  19. foundation grants • All proposals are submitted through OGRD, but proposals that require submission by a 501(c)(3) organization must also be reviewed and approved by the WSU Foundation. • Please allow extra time for Foundation approval.

  20. Inform Kris Pitcher, Director of Development, and the Research Office of your intention to submit. Vancouver can talk locally with Jennifer Crooks, but Kris Pitcher is your primary CON resource. • Nonprofit doesn’t always mean 501(c)(3). WSU is exempt from Federal Income Tax under Internal Revenue Code Sec. 115(1). This status is similar to IRC Sec. 501(c)(3).

  21. budget approval • See your finance officer as early as possible to develop and receive approval for the budget. The proposal budget must be approved by your finance officer, and must be attached to the eREX. • Spokane • Tim Mildren, Area Finance/Administration Officer • Vancouver • Peggy Bowe, Grant and Contract Administrator

  22. timeline • In Spokane, have the final proposal to Kathy three to five business days before the due date depending on the complexity of the grant and the necessary approvals. • The final proposal and eREX form are due to the WSU Spokane Research Office two to three business days before the due date. • Vancouver please confer with Peggy Bowe.

  23. The eREX is the WSU form used to track and log sponsored projects. eREX form

  24. submission approval • The eREX form is also used to secure approvals for the submission from the PI, Co-Is, Department Chair/Director, and Area/College/Campus. • You MUST use Adobe Acrobat Reader or Adobe Acrobat Professional, version 8.1.3 or later to fill out the eREX.  

  25. The eREX is circulated for approvals via email from OGRD, so hard copies with signatures are no longer necessary.

  26. eREX attachments: depends on proposal requirements • Grants.gov application package, final proposal, subcontract information, MOU, etc. • WSU budget spreadsheet • Documentation of F & A rate if less than WSU’s federally negotiated rate

  27. grant submission • All required approvals on the eREX must be received before the grant will be submitted. • Once the approvals have been completed OGRD will submit the proposal…HOORAY!

  28. more resources • Grants.gov (http://www.grants.gov/) • Find a grant application package and guidelines • FOA + SF 424 = Guidelines

  29. more resources • NIH Office of Extramural Research (http://grants.nih.gov/grants/oer.htm) • FAQs (http://grants.nih.gov/grants/ElectronicReceipt/faq.htm) • HRSA Open Opportunities (http://www.hrsa.gov/grants/index.html) • College of Nursing web pages (http://nursing.wsu.edu/)

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