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Master School Identification File - PowerPoint PPT Presentation

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Master School Identification File. Presenter Rhonda Forbes June 2009. Master School Identification (MSID) File. Background Contains information about all PK-12 public schools in Florida Also contains information about adult and vocational-technical schools run by school districts.

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Master School Identification File


Rhonda Forbes

June 2009

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Master School Identification (MSID) File


  • Contains information about all PK-12 public schools in Florida

  • Also contains information about adult and vocational-technical schools run by school districts

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Master School Identification (MSID) File

  • Changes, additions and deletions are sent to DOE each summer (and periodically thereafter) by the MSID contact.

  • There is an MSID contact in every district.

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MSID Web Application

  • Displays MSID information for each school (active and inactive).

  • Look up by school and district and by school name or number.

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MSID Web Application

  • Download files (Excel format): Active Schools; All schools, all fields; Schools by type

  • Three screens

    • Addresses & phone numbers

    • Administrative information

    • Accountability information (controlled by Evaluation and Reporting Office)

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MSID Web Application

(Address and Phone Numbers Screen)

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MSID Web Application

(Administrative Information)

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MSID Web Application

(Accountability Information)

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Downloading MSID File

  • Access the MSID web site

  • Click on “Download files” button at bottom of page

  • Click on “Download” option on next page

  • Click on “Open”

  • Choose “File” and “Save As”

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Downloading MSID File

  • Specify a destination and specify Excel as the file type.

  • Close the web application & open Excel

  • Open the saved file

  • Sort as needed & delete unneeded columns and rows.

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Downloading MSID file (“Save As” Option)

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MSID Layout

  • Provided in the MSID Technical Assistance Paper on the web

  • Appendix A

  • Lists each element name, size, short description and codes

  • Additional description is included in the body of the paper

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  • Program area offices within district need to work with MSID contact person to ensure information on the file is accurate.

    • Facilities

    • Finance

    • Title I

    • Charter

    • Accountability

    • Assessment

    • Alternative Programs

    • Career and Technical

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Reporting to U.S. Department of Education

  • Common Core of Data/Education Data Exchange Network (EDEN).

  • All national statistics are based on these schools.

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Reporting to U.S. Department of Education

  • Assignment of federal ID numbers for E-rate, etc.

  • Submit schools that will open in next two years.

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  • Provides universe for school grades and Adequate Yearly Progress (AYP)

    • Each school number designated an analysis unit (a school).

    • Department of Juvenile Justice schools (School Function/Setting = D).

    • Principal’s Name and Address for School Grade checks.

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Editing Data

  • All Student, Staff and Finance database records are rejected if school is not on the MSID file.

  • Title I Supplemental Educational Services format.

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Editing Data

  • TI SES School must be SINI 1+ on MSID or record is rejected.

  • Career Academy Participant must be in a school with a career academy. (Fed/St Indicator format).

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  • Institution Number, Neglected/Delinquent (Student Demo) must show as a Neglected/Delinquent school on MSID

    • Student generates funding for Title I, Part D

    • Institutions that house neglected/delinquent students, but do not provide on-site instruction- District-assigned number (AXXX) submitted to DOE.

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  • Designation as residential and non-residential has funding implications.

  • MSID categories used in Consolidated State Performance Report (CSPR) data aggregation.

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FTE Funding

  • Must be an active school or the student course record used for FTE funding is rejected.

  • Must be DJJ (School Function/Setting = D) to receive summer FTE (surveys 1 and 4).

  • Every school should have FTE or the school should be Closed or Future on MSID.

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Categorize Schools for Various Reports

  • Elementary, middle, high, and combination for most reports.

  • NCLB School Public Accountability Reports (SPAR).

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Categorize Schools for Various Reports

  • Reports produced for Legislators that include all schools in their districts; Uses Senate and House districts.

  • Return on Investment reporting; Uses ROI type.

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School Function Setting

  • A=Alternative

  • This code will be deleted for 2009-10:

  • All schools coded “A” will be changed to “Z” (not applicable).

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Importance of Correct Grade Codes on MSID

  • Schools are pulled from MSID and used by the Reading Intervention office--enables districts to enter K-12 Reading Plans.

  • Schools are used by Enables districts to submit data for EPEP and Major Areas of Interest (MAI).

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Selecting Data for Reports and Files

  • Populating annual reports (charter schools, Title I, etc.)

  • Data files and mailing labels for schools with selected grade levels; Uses Grade Codes and School Types from Appendix C of TAP.

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Selecting Data for Reports and Files

  • Reports for charter schools, alternative education schools, virtual schools, DJJ schools, Title I schools (school-wide and targeted) assistance), magnet schools, etc.

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  • Routing Codes

  • Used by approximately 19 districts

  • Indicates place to which the test company is to ship the school’s test documents

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Assessment (Con’t.)

  • Comprehensive English Language Learning Assessment (CELLA).

  • FCAT-maybe in future.

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  • Does turnover in school principals correlate with school grades?

  • What are the characteristics of students who drop out from schools in urban vs. rural locations?

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  • How does the progress of students who moved away from schools in need of improvement compare to the progress of students who stayed at the schools in need of improvement?

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District Virtual Schools

  • When a district establishes a virtual school, the district should contact DOE to submit an MSID application for the virtual school to be activated on MSID.

  • Special school numbers are already

    established for each district virtual school.

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District Virtual Schools

  • 7001-Distirct Virtual School

  • 7004 –Approved franchises of the Florida Virtual School

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School Verification Report

  • Sent to MSID District Contact Person by DOE each Summer

  • Required information updated by District

  • Return to DOE on time

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School Verification Report

  • Important Items include:

    • School Name

    • Principal’s Name and Title

    • Physical/Location Address

    • Mailing Address

    • Telephone Number

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Identifying Information

  • Web Address

  • Email Address

  • Magnet Status

  • Career Academy Status

  • Grade Code

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Applying for a New School Number

  • Complete the MSID Application form

  • E-mail it to Rhonda Forbes ([email protected])

  • DOE School Approval Committee will act on the request

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Applying for a New School Number

  • Committee meets every other Friday

  • Rhonda will notify district of status

  • No school will be given “active” status until approved by the committee.

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Guidelines for Assignment of School Numbers

  • Generally, a school number should follow the student body when a new school is built. This provides continuity for accountability purposes.

  • A school should have separate student and staff populations and its own school principal.

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Guidelines for Assignment of School Numbers

  • One charter equates to one charter school number

  • Apply early because non-active schools will not generate FTE dollars

  • Specific numbers are not always available because non-public schools use the same pool of numbers

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MSID Contact Person

Rhonda Forbes

Education Information Services

Florida Department of Education

[email protected]

(850) 245-0400

FAX: (850) 245-9097

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Follow Up Question and Answer Session

Submit Questions to

[email protected]

Or call

(850) 245-0400