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GEF Project Cycle. GEF Expanded Constituency Workshop April 5 – 7, 2011 Da Lat , Vietnam. GEF Project Cycle. The GEF project cycle is a process involving many partners on the frontline: countries, GEF Agencies, GEF Secretariat, GEF Council, and partners.

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Gef project cycle

GEF Project Cycle

GEF Expanded Constituency Workshop

April 5 – 7, 2011

Da Lat, Vietnam


Gef project cycle1

GEF Project Cycle

The GEF project cycle is a process involving many partners on the frontline: countries, GEF Agencies, GEF Secretariat, GEF Council, and partners.

Other important partners perform behind the scene functions:

  • Trustee who sets aside funds for projects, commits funds and transfer funds;

  • STAP who screens projects upstream and provides scientific guidance for the project or program;

  • Evaluation Office which evaluates completed projects and selected themes and undertakes annual performance reviews;

  • Convention secretariats, also provides guidance and comments on projects.

    All these key players are not always presented in the project cycle as they all perform tasks throughout the project cycle. The project cycle highlights only the key steps in the approval process and the completion and evaluation of projects.


Gef project cycle

STAP

STAP

GEF Assembly

GEF Assembly

Projects

Projects

GEF Agencies

GEF Agencies

Countries:

Countries:

Countries:

Countries:

GEF Council

GEF Council

UNDP

UNDP

Political

Political

FPs

FPs

Operational

Operational

Countries:

Countries:

GEF

GEF

FPs

FPs

,

,

UNEP

UNEP

Council

Council

Secretariat

Secretariat

Convention

Convention

World Bank

World Bank

Members/

Members/

FPs

FPs

, other

, other

gov

gov

t

t

Constituencies

Constituencies

Conventions

Conventions

agencies, civil

agencies, civil

ADB

ADB

society

society

Countries:

Countries:

AFDB

AFDB

Convention

Convention

FPs

FPs

Evaluation

Evaluation

EBRD

EBRD

Office

Office

FAO

FAO

IADB

IADB

IFAD

IFAD

UNIDO

UNIDO

The project cycle through the GEF partnerships

Project idea,

endorsement,

  • Project implementation,

Work Program

Project Development

Project review

Strategic Guidance

Trustee


From the project idea to the endorsement approval request

From the projectidea to the endorsement/approvalrequest

Project idea – Countries - NPFE

Project Concept – Agencies – PIF & PPG (templates)

GEFSEC PIF & PPG review, work program inclusion and Council approval

Project Preparation – Agencies

Project document – Agencies – FSP or MSP (EA) (templates)

GEFSEC review, CEO endorsement/approval and Council information


Features of the gef 5 project cycle

Features of the GEF-5 project cycle

  • PIF submitted on a rolling basis;

  • 18 months preparation for FSP: begins from date of Council approval of the work program till CEO endorsement of the final project document;

  • 12 months preparation for MSP: applies only to those MSPs that requested PPG; begins from date of PIF approval by CEO to approval of final project document by CEO;

  • Program Framework Document (PFD) for Programmatic Approaches (PA) can be submitted only during Council meetings.


Gef 5 project cycle steps 1

GEF-5 Project Cycle Steps (1)

Main steps for ForFull-sized Projects FSP:

Council/Secretariat:

  • Council approval of the work program, consisting of PIFs and PPGs cleared by the CEO;

  • CEO endorsement of the final project document; webposting to Council only if requested.

    GEF Agency:

  • Approval of the project by the GEF Agency and implementation start;

  • Completion of implementation, terminal evaluation and financial closure.


Gef project cycle steps 2

GEF Project Cycle Steps (2)

Main steps For Medium-sized Projects:

Single-step approval:

  • CEO approval of final MSP document;

  • Agency’s own internal approval and implementation starts.

    Two-step step approval:

  • If PPG requested, submit PIF for CEO approval;

  • CEO approval of final project document;

  • Agency’s own internal approval and implementation starts.


Gef project cycle

Medium-Sized Projects

* Agency approves MSP after CEO approval of the project and starts implementation.


Gef project cycle steps 3

GEF Project Cycle Steps (3)

For Enabling Activities (two paths):

Direct Access (follow direct access policy):

  • Country submits EA proposal for CEO approval;

  • CEO and country sign Grant Agreement and implementation starts.

    Follow existing procedures of applying EA grant through Agencies:

  • Agency submits EA proposal for CEO approval;

  • Agency follows its own internal approval procedure and implementation starts.


Gef project cycle

Through GEF Agency

Direct Access through GEF Secretariat

Expedited Enabling Activity

National Agency submits EA proposal to GEF Agency

National Agency submits EA proposal for CEO approval*

GEF Agency submits proposal for CEO approval

GEF Agency approves EA following CEO approval***

Grant Agreement signed between Government and GEF CEO**

National Agency completes implementation of EA and submits Report to Convention

GEF Agency completes implementation of EA and country submits Reports to Convention

* GEF Secretariat will follow the World Bank procedures in approving the proposal with final target

of sending a Grant Agreement to the recipient country and to be signed between CEO and the country.


Important review criteria

Important Review Criteria

  • Country eligibility and ownership

  • Agency’s Comparative advantage

  • Description of the baseline project

  • Global Environment Benefits (incremental reasoning)

  • Project financing and cofinancing

  • Project design and consistency with FA strategies

  • Stakeholder involvement, gender, socio-economic benefits

  • Project risks

  • Monitoring and evaluation framework; and

  • Agency’s responses to comments and reviews.


Country endorsement by country national operational focal point

Country Endorsement(by Country National Operational Focal Point)

  • All PIFs should have OFP endorsement (template) when submitting to GEF for clearance (in case of FSPs) or approval (in case of MSPs requesting a PPG)

  • Projects in biodiversity, climate change, and land degradation focal areas follow STAR rules


Agency fee

Agency Fee

  • For stand-alone projects, a 10% fee based on the GEF amount for the project (project grant + PPG);

  • Agency fees for Programmatic Approaches vary depending on the type of Agency submitting the PA:

  • Qualifying Agencies: 8%

  • Non-qualifying Agencies: 9%

  • In case of project cancellation, all unused fees or a specific percentage should be returned to GEF Trust Fund.*

    * Reference to Council paper, “Proposal for Revising the Fee System” (GEF/C.23/8/Rev.1) for fee return guidelines.


Programmatic approaches

Programmatic Approaches

Two Types of programmatic approaches, depending on the type of GEF Agency submitting the program:

  • Qualifying GEF Agencies (QGA): those GEF Agencies meeting the criteria for delegated approval authority;

  • Non-qualifying GEF Agencies: those GEF Agencies not meeting the criteria, such programs can be submitted by a Program Coordination Agency (PCA).


Gef project cycle

Qualifying GEF Agency (QGA)

Program Coordination Agency (PCA)

Programmatic Approach

Council approves Program Framework Document (PFD) through WP Submission

Council endorses Program Framework Document (PFD) through WP submission and approves PIFs submitted with PFD

Council approves subsequent set of PIFs under the PFD submitted through WP

QGA approves individual PIFs under the program

CEO endorses final project documents

CEO endorses final project

documents

PCA approves final project according to Agency internal rule

QGA approves final project according to Agency internal rule

PCA starts project implementation through completion

QGA starts project implementation through completion


Role of stap stand alone projects

Role of STAP - Stand-alone Projects

STAP provides strategic scientific and technical advice to the GEF on the following:

FSPs:

  • Selectively screens PIFs received from Agencies when submitted to GEF Secretariat;

  • Screens all PIFs cleared by CEO for work program inclusion; screening reports are posted on the GEF website together with PIFs in the work program.

    MSPs:

  • selectively screens MSP PIFs.


Role of stap

Role of STAP

Programmatic Approaches (similar to FSPs)

  • Selectively screens PFDs received from Agencies when submitted to GEF Secretariat;

  • Screens all PFDs cleared by CEO for work program inclusion;

  • Screening reports are posted on the GEF website together with PFDs in the work program.


Gef project cycle

THANK YOU!

GEF website:

www.thegef.org


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