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Basic Education Information System (BEIS). Material Resources Information System (MRIS). Human Resources Information System (HRIS). Financial Management Information System (FMIS). The systems linked through shared School-ID. The systems are coordinated not integrated.

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Basic

Education

Information

System

(BEIS)

Material

Resources

Information

System

(MRIS)

Human

Resources

Information

System

(HRIS)

Financial Management Information System

(FMIS)

The systems linked through shared School-ID.

The systems are coordinated not integrated.

  • DepEd MIS Framework

The BEIS represents statistical data based on straightforward counts (e.g., number teachers, or pupils, in a school, the number of instructional rooms, school furniture (desks, sets of tables and chairs and armchairs). The unit for the analysis of statistical data is institutional: individual schools at the lowest level, at higher levels, school districts, divisions, regions or the national education system as a whole.


Basic

Education

Information

System

(BEIS)

Material

Resources

Information

System

(MRIS)

Human

Resources

Information

System

(HRIS)

Financial Management Information System

(FMIS)

The systems linked through shared School-ID.

The systems are coordinated not integrated.

  • DepEd MIS Framework

In the HRIS, the unit of analysis is the person rather than the institution: an individual record is required for each staff member, teacher or non-teacher, employed in the education system.


Basic

Education

Information

System

(BEIS)

Material

Resources

Information

System

(MRIS)

Human

Resources

Information

System

(HRIS)

Financial Management Information System

(FMIS)

The systems linked through shared School-ID.

The systems are coordinated not integrated.

  • DepEd MIS Framework

When fully developed, the MRIS will include detailed data about physical facilities: the materials used in the construction of classrooms, for example, their state of repair, their dimensions. Detailed data concerning school desks, textbooks and others will also be included. Geographical information concerning the location of the school and its access to services will be likewise included.


Basic

Education

Information

System

(BEIS)

Material

Resources

Information

System

(MRIS)

Human

Resources

Information

System

(HRIS)

Financial Management Information System

(FMIS)

The systems linked through shared School-ID.

The systems are coordinated not integrated.

  • DepEd MIS Framework

The FMIS shall link to all the others: financial resources are needed for the development of all aspects of an education system. In particular, there is a close link between financial data and payroll data, which shall be included in the HRIS. In the Philippines as in most other countries, teachers’ salaries account for well over 80% of the total education budget.


  • Historical Development of BEIS

    • Original Manual System

      • Until 1993, school data gathered and analyzed manually.

      • Data entry errors and lack of coordination led to conflicting statistics.

      • Increasing volume of work led to processing delays.


  • Historical Development of BEIS

    • Early attempts to computerized system

      • During the late 1980s, there were two (2) attempts to computerize the collection and analysis of school data.

      • Software development outsourced in both cases.

      • However, there were problems in installation and utilization. Neither system became functional.


  • Historical Development of BEIS

    • UDGS : The first computerized system

      • UDGS (Unified Data Gathering System) developed in 1993.

      • Software development outsourced.

      • Despite bugs and errors in the program, UDGS used for data analysis and preparation of Statistical Bulletins between 1993 and 2001.


  • Historical Development of BEIS

    • BEIS Components

      • Module 1 - BEIS Quick Counts

        (Summary data, Government schools only)

      • Module 2 - BEIS School Statistics

        (Full data, Government and Private schools)

      • Module 3 - BEIS Performance Indicators


  • Historical Development of BEIS

    • BEIS : The new computerized system

      • Development started in August 2002.

      • First step: development of new BEIS data gathering instruments: (drafting, field testing, and finalization).

      • Provision for manual validity checking included.


  • Historical Development of BEIS

    • BEIS Flexibility

      • Software development entirely by the Research and Statistics Division (RSD), Office of Planning Service (OPS) team, DepEd Central Office

      • Software is written in Visual Basic Application in MS Excel

      • Software development team members trained in VBA in Excel for 72 contact hours.


Regional Office

Central Office

Divisional Office


  • BEIS Data Gathering Instruments Gathering Instruments

    • DepEd Order No. 48, “Regular Annual Collection and Processing of Basic Education Data”

    • Government Elementary School Profile (GESP)

    • Government Secondary School Profile (GSSP)

    • Private School Profile (PSP)

      • designed to capture the basic education data and is distributed to all government and private elementary and secondary schools;


17 Regional Offices

180 Divisional Offices, SY 2002-2003

2,273 District Offices

36,234 Government Elem. Schools

4,422 Government Sec. Schools

4,529 Private Elem. Schools

3,261 Private Sec. Schools


Central Gathering Instruments

Region

Division

District / Schools

Central

Region

Division

Schools

District

Division

Region

Division

BEIS

instruments

Orientation of regional and divisional teams to BEIS data gathering instruments, and dissemination to the schools

(July-August)

Dissemination of BEIS Quick Count System (Module 1) by DepEd Central

(Sept)

Retrieval of accomplished BEIS data gathering instruments

(end of Sept)

Manual validation of data

(Sept-Oct)

  • Data collection, processing and submission activities


Division

Central

Region

Division

Central

Region

Division

Processing of BEIS Quick Counts data by the Division Offices

(Oct-Nov)

Submission of BEIS Quick Counts data to DepEd Regional Office & Central Office

(Nov-Dec)

Processing of BEIS SSM (Module 2)

(Dec-Feb)

Dissemination of BEIS SSM (Module 2)

(Nov-Dec)


Central

Region

Division

Central

Region

Timeframe = 9 Months

Submission of BEIS SSM (Module 2)

(end of Feb)

Generation of School Year Basic Education Statistics and BEIS -Performance Indicators (Module 3)

(Mar-Apr)



  • BEIS : Primary MIS of the Department of Education Gathering Instruments

    • BEIS processes and generates the data needed for planning, budget preparation, resource allocation and performance indicators.

    • BEIS analyzes teacher deployment, instructional rooms allocation and pupil/student seating ratio.

    • BEIS evaluates the performance of the education sector in terms of the EFA indicators and other related indicators.


  • Features of the BEIS Gathering Instruments

    • Streamlined data gathering instruments with manual checks for internal consistency;

    • Quick counts to provide budget data from schools within the year;

    • Capable of disaggregating by legislative district, municipality/city, municipality class, urban/rural classification and by gender;


  • Features of the BEIS Gathering Instruments

    • Automated reporting for teacher deployment, instructional room analysis and school furniture analysis;

    • Decentralized encoding at the divisional level;

    • Unique School ID;

    • Software provides computerized validity checks during data input.


Local Government Gathering Instruments

DepEd

Prov./ City-ID

Region-ID

Public Secondary

Private Elem.& Sec.

Municipal. ID

School Division-ID

School-ID

Mother School ID

Annex School ID

Public Elementary

Leg. District-ID

School District-ID

BEIS School-ID system provides flexibility. DepEd or Local Government affiliation of school can change without necessitating change in School-ID.

Mun. Income Class ID

Urban/Rural-ID

  • BEIS School Index Number System


BEIS Quick Gathering Instruments

Count System

(Module 1)


  • The BEIS Quick Count System (Module 1) Gathering Instruments

    • Quick Count involves only four major variables required for budget planning:

      • Enrolment

      • Teacher numbers (nationally-funded only),

      • Instructional room provision

      • Seating provision

These can be used to generate ratios

Pupil : Teacher Ratio,

Pupil : Instructional Room Ratio,

Pupil : Seat Ratio,

indicating where the main shortages,

and surpluses, are located.


Date: October 14-29, 2002 (3 Batches)

DepEd Order No. 211, s. 2002

Participants: 34 Regional Planning Officers &

Data Entry Machine Operators

342 Divisional Planning Officers &

Data Entry Machine Operators



Republic Act 7880 – An Act providing for the Fair and Equitable Allocation of the Department of Education Budget for Capital Outlay.

Classroom Shortage – refers to the number of classrooms whose construction in considering the number of students divided by the existing number of classrooms shall result in a student : classroom ratio of 45:1. Classrooms shall mean those exclusively used for instructional purposes and shall exclude offices, libraries, laboratories, workshops and the like.




BEIS School Statistics System Gathering Instruments

(Module 2)


  • The BEIS School Statistics System (Module 2) Gathering Instruments

    • The BEIS School Statistics System includes a wider range of variables (e.g., enrolment, classes, repeaters, dropouts, teachers’ workloads, locally-hired teachers, etc.)


Date: March 17 – April 29, 2003 (6 Batches)

DepEd Order No. 77, s. 2003

Participants: 34 Regional Planning Officers &

Data Entry Machine Operators

342 Divisional Planning Officers &

Data Entry Machine Operators


BEIS for Workshop

Private

Schools



BEIS Workshop

Performance Indicators System

(Module 3)



Date: Sept. 16-18, 2003 Workshop

DepEd Order No. 316, s. 2003

Participants: 34 Regional Planning Officers &

Data Entry Machine Operators

342 Divisional Planning Officers &

Data Entry Machine Operators

  • The BEIS Performance Indicators (Module 3) Training Workshop




BEIS - MAPS Workshop


National Teacher Deployment, SY 2002-2003 Workshop

Elementary Schools

Secondary Schools

National PTR = 35.75

National STR = 40.20


Regional Teacher Deployment, SY 2002-2003 Workshop

National Capital Region

Elementary Schools

Secondary Schools




  • Future Plans for BEIS Development Workshop

    • Enhancement

      • Incorporate additional data requirements

        (special schools, madrasah, OSY data, ALS)

      • Improve the capability of the system in handling data analysis

    • Linking of all secondary schools BEIS data to school maps


  • Future Plans for BEIS Development Workshop

    • Upgrading of MS-Excel BEIS to MS-SQL BEIS

      • In-house development of the system

      • Re-training of BEIS development team

      • Upgrading of IT equipment

    • Installation of BEIS in the DepEd Website

    • Data Utilization

      • Provide training for regional and divisional managers and planners in the utilization of BEIS data to support local decision-making.


  • Future Plans for BEIS Development Workshop

    • Advocacy

      • Conduct orientation on BEIS with stakeholders

        • Educators

        • Legislators

        • Local Government Units (LGUs)

        • Non-Government Organizations (NGOs)

        • General Public


Thank You! Workshop


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