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Welcome!. New General Ledger Training. Presenter: Jeff Weaver. General Ledger. General Ledger. Major Topics To Be Covered In This Presentation. Internal GL vs. GL Interface/Export Different Options (Customizable) GL Interface/Export Setup and Process Overview Internal GL Setup

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Welcome!

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Presentation Transcript

  1. Welcome! New General Ledger Training Presenter: Jeff Weaver

  2. General Ledger General Ledger Major Topics To Be Covered In This Presentation • Internal GL vs. GL Interface/Export • Different Options (Customizable) • GL Interface/Export • Setup and Process Overview • Internal GL • Setup • Posting Process • Auditing • Reports

  3. General Ledger General Ledger Internal GL vs. GL Interface/Export • Internal GL • Self Contained • Generates Financial Reports and Audit • Ability to Drill Down on Detail • GL Interface/Export • Export Balances to 3rd Party Accounting Software • Ability to use Accounting Software to Generate Reports • Write Checks from Accounting Software

  4. General Ledger General Ledger GL Interface/Export Setup

  5. General Ledger General Ledger GL Interface/Export Setup • Chart of Accounts • Export from Accounting Software • Import to Celerant Command • Categories • Payable Categories • Payout Categories • Tenders • Transfer Categories • AR Adjustment Categories • Bank Accounts • GL Export Rules

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  8. General Ledger General Ledger GL Interface/Export Process • GL Balance Export • QB Export • GL Journal Export • Payable Export • QB Payable Export • Payable Export

  9. General Ledger General Ledger

  10. General Ledger General Ledger

  11. General Ledger General Ledger Internal General Ledger Setup

  12. General Ledger General Ledger Internal GL Setup • Chart of Accounts • Categories • Payable Categories • Payout Categories • Tenders • Transfer Categories • AR Adjustment Categories • Bank Accounts

  13. General Ledger General Ledger Internal GL Settings • Store Settings • Custom Categories – Misc. 5 • Store Segment • Enterprise Settings • Use Command’s General Ledger • First Month • Default Company Segment • Default Year End Account

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  15. General Ledger General Ledger System Settings • Enterprise Settings • Use Command’s General Ledger • First Month – Financial Year • Default Company Segment – Segment 2 • Default Year End Account – Closing Entry Account

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  17. General Ledger General Ledger Chart Of Accounts • Account Number, Description, Type • Type – Asset, Liability, Equity, Expense, COGS, Income, Other Income • COGS and Income – Determines selectable Accounts for Sale Groups • Break out by Store • Inactive Flag – Will not display on Financial Reports • Note: Must reload the Front End for the Accounts to display under the Drop Downs.

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  19. General Ledger General Ledger Account Categories • G/L Sales Groups • Flow – Customer Type, Inventory, Default Mapping • G/L Source Codes – Hard Coded • Cash and Sales • Transfers • AP • Manual Entry

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  28. General Ledger General Ledger Default Mappings • Every option under the Default Mappings should be assigned a GL account • Edit Each Entry Name and Assign a valid Account • Refer to Recommended Default Mappings

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  30. General Ledger General Ledger Internal General Ledger Posting Process

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  32. General Ledger General Ledger Build Postings • Verifies the posting the transaction is making is in balance and has the associated GL Accounts. • Combines postings by Store, Date, and Source Code • Transactions that are compliant will display under Post Transactions • Transactions that are not compliant will display under Unpostable Transactions until they are corrected

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  34. General Ledger General Ledger Post Transactions • Able to search based off Transaction Date, Store, and/or Source Code • Select the transactions to post – Able to select all or individual transactions • Change the Post Date of the transactions being posted • Post Date is used when running Financial Reports

  35. General Ledger General Ledger Unpostable Transactions • Search will display all unpostable Transactions • Able to View Entries and/or the Source Transaction to determine the cause of the problem • Example: Tender setup without a GL Account (Missing Account)

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  37. General Ledger General Ledger End of Year Process • Will take the balances from Income, Expense, COGS, and Other Income account types and make the appropriate entry to the Default Year-End Closing Account found under Enterprise Settings or Company Settings

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  39. General Ledger General Ledger General Ledger Account Auditing

  40. General Ledger General Ledger Journal Entries List • Only displays Posted Transactions • Able to use wildcard searches under Reference # • Able to search by Transaction Date or Posting Date • Will display every entry that affected the GL Balance • Able to enter Manual Journal Entries

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