Updates on APR Reporting for Early Childhood Transition (Indicators C-8 and B-12)

1. Updates on APR Reporting for Early Childhood Transition (Indicators C-8 and B-12)

2. SPP/APR C-8: Requirements • Indicator 8: Percent of all children exiting Part C who received timely transition planning to support the child’s transition to preschool and other appropriate community services by their third birthday including: • IFSPs withtransition stepsand services; • Notificationto LEA, if child potentially eligible for Part B; and • Transition conference, if child potentially eligible for Part B. Note: Use data from monitoring or state data system. Western Regional Resource Center APR Clinic 2010

3. C-8A - Transition Plan Measurement • C-8A: Percent = [(# of children exiting Part C who have an IFSP with transition steps and services) divided by the (# of children exiting Part C)] times 100 Western Regional Resource Center APR Clinic 2010

4. FAQ Transition Plan Requirements • Must be developed after child is age two but before child’s 3rd birthday • Must include steps and services to support a smooth transition • Is part of IFSP • May be developed or updated at Transition Conference Western Regional Resource Center APR Clinic 2010

5. FAQ Transition Plan & Late Referrals

6. C-8B – LEA Notification Measurement • C-8B: Percent = [(# of children exiting Part C and potentially eligible for Part B where notification to the LEA occurred) divided by the (# of children exiting Part C who were potentially eligible for Part B)] times 100. Western Regional Resource Center APR Clinic 2010

7. FAQ LEA Notification Requirements Two Steps to LEA Notification Step 1: Notification of all children who will “shortly reach age of eligibility” Step 2: Notification of children deemed “potentially eligible” for Part B Western Regional Resource Center APR Clinic 2010

8. FAQ LEA Notification – Step 1 Step 1: Notification of all children who will “shortly reach age of eligibility” NOT considered a referral No action by Part B Reporting: NOT reported in C-8B Western Regional Resource Center APR Clinic 2010

9. FAQ LEA Notification – Step 2 Step 2: Notification of children deemed “potentially eligible” for Part B • Children individually determined by IFSP team based on states’ definition of potentially eligible • Considered a referral to Part B • Parental consent cannot be obtain (different than declining under opt-out policy) • Part B provides procedural safeguards to parents and attends transition conference • LEA notification must be provided even if parent does not approve convening transition conference (unless OSEP-approved opt-out policy in place) Western Regional Resource Center APR Clinic 2010

10. FAQ LEA Notification – Step 2 Reporting: • Report in C-8B • Must describe in narrative how potentially eligible was determined Western Regional Resource Center APR Clinic 2010

11. FAQ LEA Notification & Opt-Out Policy • May adopt an opt-out policy that permits parent to “opt-out” of the referral within a certain time period • Opt-out policy must be in writing and on file with OSEP as part of State Application Reporting: • NOT required to include in calculation (numerator or denominator) # of children for whom parents opted-out • State must include in narrative # of parents who opted-out Western Regional Resource Center APR Clinic 2010

12. FAQ LEA Notification & Late Referrals

13. C-8C: Transition Conference Measurement: • C-8C: Percent = [(# of children exiting Part C and potentially eligible for Part B where the transition conference occurred) divided by the (# of children exiting Part C who were potentially eligible for Part B)] times 100 Western Regional Resource Center APR Clinic 2010

14. FAQ Transition Conference Requirements • Develop or revise Transition Plan • If Part B does not participate, Part C must provide information about Part B to parent • If parent does not approve convening transition conference, LEA notification must be provided (unless OSEP-approved opt-out policy in place) Western Regional Resource Center APR Clinic 2010

15. Transition Conference Reporting: • Do not include # if family did not approve conference • Include total # for whom transition conferences were not timely and reasons for delays (include in denominator, but not numerator) • Not required to include # delayed due to exceptional family circumstances (if include, must be in both numerator and denominator) • report # of delays separately in discussion • Must include in denominator but not in numerator, # of delays other than exceptional family circumstances that are within or outside of EIS control, e.g., weather. • describe delay reasons and #s under progress/slippage Western Regional Resource Center APR Clinic 2010

16. FAQ Transition Conference & Late Referrals

17. SPP/APR B-12: Requirements • Indicator 12: Percent of children referred by Part C prior to age 3, who are found eligible for Part B, and who have an IEP developed and implemented by their third birthdays Western Regional Resource Center APR Clinic 2010

18. B-12 Early Childhood Transition Measurement • # of children who have been served in Part C and referred to Part B for eligibility determination • # of those referred determined to be NOT eligible and whose eligibility was determined prior to their third birthdays • # of those found eligible who have an IEP developed and implemented by their third birthdays • # of children for whom parent refusal to provide consent caused delays in evaluation or initial services • # of children who were referred to Part C less than 90 days before their third birthday Western Regional Resource Center APR Clinic 2010

19. B-12 Early Childhood Transition Measurement • Account for children included in a, but not included in b, c, d or e • Indicate range of days beyond third birthday when eligibility was determined and IEP developed and reasons for delays • Percent = [(c) divided by (a – b – d- e)] times 100 • Use data from monitoring (describe how LEA selected for monitoring) or state data system Western Regional Resource Center APR Clinic 2010

20. B-12 Early Childhood Transition Include in discussion of data: • Numbers used to determine calculation • Compare results to the target of 100% • Methods used to collect data • Range of days for delays beyond third birthday for determining eligibility and IEP development • Reasons for delays Western Regional Resource Center APR Clinic 2010

21. FAQ - Early Childhood Transition • Procedural safeguards must be provided to all children served in Part C who are referred to Part B (referral = LEA notification of potentially eligible) • For children with summer birthdays, the IEP initiation date may be beginning of school year if ESY not needed • Date LEA Notification received does not begin 60 day (or state) timeline for completing evaluation (but rather parent consent does) • If parent requests, LEA must invite Part C service coordinator to initial IEP meeting • LEA cannot use a state exception to state timeline for evaluation to extend the development an IEP by age 3 (IEP by age 3 not required for Late Referrals to Part C) Western Regional Resource Center APR Clinic 2010

22. FAQ – Late Referrals to Part C Part B Responsibilities • For children referred to Part C ≤ 90 days from child’s 3rd birthday and “served” by Part C, Part B: • Conduct initial evaluation within 60 days or other state timelines (even if timeline expires after 3rd birthday) • Conduct IEP Meeting (30 days from eligibility determination) Western Regional Resource Center APR Clinic 2010

23. Reporting in B-12