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Data, Data, Data Buckets and Bins. Presented by: Dave Schrandt, Homeless Liaison & David Garcia, Homeless Grant Administrator. Cypress-Fairbanks Independent School District. Where in the world is Cypress-Fairbanks Independent School District?. High School Attendance.

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Data, Data, Data Buckets and Bins

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Data data data buckets and bins l.jpg

Data, Data, Data

Buckets and Bins

Presented by:

Dave Schrandt, Homeless Liaison

&

David Garcia, Homeless Grant Administrator


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Cypress-Fairbanks Independent School District

Where in the world is

Cypress-Fairbanks Independent School District?


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High School Attendance


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Cypress-Fairbanks Independent School District


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Demographic Changes in Cy-Fair I.S.D.2000-01 through 2010-11 School Year

Cypress-Fairbanks Independent School District


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Cypress-Fairbanks Independent School District

49% of students in CFISD are

Economically Disadvantaged


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Cypress-Fairbanks Independent School District

Identified Students for the McKinney-Vento Homeless Education Assistance Improvements Act


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Cypress-Fairbanks Independent School District

Types of Homeless Grants

  • TEXSHEP 2006-2009 & 2009-2012

  • TXHEARRA 2009-2011

  • HEDA 2009-2010


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Cypress-Fairbanks Independent School District

Tools Used to Gather Data


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Cypress-Fairbanks Independent School District

Training

Student Residency Questionnaire (Provided by Texas Homeless Education Office)

Flow Charts

Letters

Needs Assessment Forms

EASE Counselor Handbook

Data Processing

Reports from Information Services

Transportation

Data Report Spreadsheets


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Cypress-Fairbanks Independent School District

Training

  • Campus Registrars

  • Assistant Principals and Counselors

  • EASE (Ease of Enrollment, Attendance, Success Academically, and Educational Services) Counselors: A counselor on each campus to help break down barriers for enrollment

  • Itinerant Counselors

  • YSS and Social Worker

  • Nurses


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Cypress-Fairbanks Independent School District

Student Residency Questionnaire

  • THEO (Texas Homeless Education Office) website:

  • http://www.utdanacenter.org/theo/resources/enrollment.php


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Cypress-Fairbanks Independent School District

Flow Charts for McKinney-Vento Homeless Education Assistance Improvement Act (McKinney-Vento Act)


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Cypress-Fairbanks Independent School District

  • Identification at Registration

Registrar

Homeless Liaison Office

PEIMS Coord.

Registrar

EASE Counselor

Title I Office

Food Service

Contacts Family

Meets with Student


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Cypress-Fairbanks Independent School District

  • Identification after Registration

School Staff

EASE Counselor

Homeless Liaison Office

PEIMS Coord.

Registrar

EASE Counselor

Title I Office

Food Service

Contacts Family

Meets with Student


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Cypress-Fairbanks Independent School District

Types of Letters

Upon request, CFISD will provide families with letters in Spanish.


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Cypress-Fairbanks Independent School District

Notification of Rights


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Cypress-Fairbanks Independent School District

  • Dear Parent/Guardian,

  • Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act. Provided under the Act, he/she is entitled to the following general rights:

    • The right to stay in their school (school of origin), even if they move out of the school district. Students can remain in their school until the end of the school year even if they find permanent housing.

    • The rights to immediately enroll, attend classes, and fully participate in neighborhood school in the area where they are living, without proof of residency, immunization records, or other medical records, school records, or other documents. 

    • The right to access certain school services including free school meals, services for English language learners, special education, Title I services, vocational/technical education, gifted and talented services, transportation to school or origin, and before and after-school care, as needed.

    • The right to the same opportunity to meet the same high academic standards as all students.

  • The parent/guardian of a homeless child shall be provided contact information for the District’s homeless liaison and the state coordinator for education of homeless children and youths.

Notification of Rights


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Cypress-Fairbanks Independent School District

Acknowledgment of Rights


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Cypress-Fairbanks Independent School District

Acknowledgment of Notification of Rights

Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act.

By signing below, you verify that you have received a copy of your child’s rights under the McKinney-Vento Homeless Education Assistance Act.

Student’s Name: __________________________________

Date of Birth:___________________

Campus Name:____________________________________

Grade:_________________________

Are you the child’s parent or legal guardian? ______Yes ______No

If you marked no, what is your relationship to the student? (Relative – aunt, etc, friend, etc.)

 _______________________________________________________________________

 _______________________________________ _________________________

SIGNATURE DATE:


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Cypress-Fairbanks Independent School District

  • Acknowledgment of

    School Supplies


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Cypress-Fairbanks Independent School District

Acknowledgment of School Supplies

Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act. Provided under the Act, Cypress-Fairbanks ISD will provide school supplies (while supplies last) to your child under the support and supervision of the Homeless Liaison and Grant Administrator.

By signing below, you hereby acknowledge receipt of a pre-packaged box containing school supplies that are provided to your child, _______________________________, for 2011-2012 school year at ____________________________ School. Note that this package does not contain everything your child will need for the 2011-2012 school year. Please see your school for a listing of supplies not included in the package provided, as it will be your responsibility to supply the remaining items.

Signed this ____ day of ____________, 20___.

_____________________________

SIGNATURE

Sincerely,

David Schrandt, Homeless Liaison


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Cypress-Fairbanks Independent School District

  • Acknowledgment of

    P.E. Uniform


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Cypress-Fairbanks Independent School District

Acknowledgment of P.E. Uniform

Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act. Provided under the Act, Cypress-Fairbanks ISD will provide your child with a P.E. Uniform (while supplies last) to your child under the support and supervision of the Homeless Liaison and Grant Administrator.

By signing below, you hereby acknowledge receipt of a P.E. Uniform that has been provided to your child, __________________________. Your child is currently enrolled in P.E. in ________ period with _____________________ as his/her teacher and at ___________________________ School for 2011-2012 school year.

Signed this ____ day of ____________, 20___.

_____________________________

SIGNATURE

Sincerely,

David Schrandt, Homeless Liaison


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Cypress-Fairbanks Independent School District

Needs Assessment Forms


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Cypress-Fairbanks Independent School District

EASE Counselor Handbook


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Cypress-Fairbanks Independent School District

Data Processing


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Cypress-Fairbanks Independent School District

Time Sheets


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Cypress-Fairbanks Independent School District

Name of Employee ___________________Employee ID #__________ Budget Code:_____________________________

S/F=School/Facility

Time Sheet


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Cypress-Fairbanks Independent School District

Mileage Expense Request


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Cypress-Fairbanks Independent School District

Mileage Expense Request


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Cypress-Fairbanks Independent School District

Mileage Chart for CFISD


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Cypress-Fairbanks Independent School District

  • Time & Effort Logs

    • Data Entry

    • Extra Duty Pay

    • Itinerant Counselor

    • Mission of Yahweh Tutors


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Cypress-Fairbanks Independent School District

Data Entry Time and Effort Log


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Cypress-Fairbanks Independent School District

TIME AND EFFORT LOG

TEXSHEP

Name:

Total0.00

Follow-Up Codes

CCounseling Session

GGroup

MMeeting

PParent Session

RReferral (document type of service)

(attach Homeless Needs Assessment form for referrals)

Itinerant Counselor Time and Effort Log


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Cypress-Fairbanks Independent School District

Reports from

Information Services


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Cypress-Fairbanks Independent School District

  • Report Cards


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Cypress-Fairbanks Independent School District

Report Cards


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Cypress-Fairbanks Independent School District

Attendance


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Cypress-Fairbanks Independent School District

Attendance


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Cypress-Fairbanks Independent School District

Attendance Letters


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Cypress-Fairbanks Independent School District

Attendance Letters


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Cypress-Fairbanks Independent School District

Summer School Grades


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Cypress-Fairbanks Independent School District

Summer School Grades


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Cypress-Fairbanks Independent School District

(STAAR/EOC begins in

2011-2012 school year)

  • TAKS


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Cypress-Fairbanks Independent School District

TAKS


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Cypress-Fairbanks Independent School District

Mission of Yahweh Students (Shelter)


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Cypress-Fairbanks Independent School District

Mission of Yahweh


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Cypress-Fairbanks Independent School District

Transportation to

School of Origin


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Cypress-Fairbanks Independent School District

Hello EASE Counselors and Registrars,

This is a friendly reminder about our process for transportation.  Anytime a student is designated as homeless by our office and request transportation outside of the established attendance zoneseven if it is within our district (out of district or moved into another attendance zone), we (Dave Schrandt and Bobbie Jones) should receive the transportation request from your campus via email.  The following information must be included:

Name of Student

Current School

School of Origin

Parent's Name and Contact Information

Current Address

Previous Address (If the student moved and is requesting a change)

AM or PM Pick-up or Both

All requests should come to us first and we will coordinate the routing with transportation and share the information with you all.  If the student is out of Cy-Fair's school zone a new SRQ is required to be completed reflecting the new address.

****Students who are within the established attendance zones, should be handled by each campus according to the normal process. 

We appreciate your ongoing efforts to ensure that the Homeless Grant is a success!!

For questions, please contact Dave Schrant at [email protected], and Bobbie Jones at [email protected]

Have a great day!


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Cypress-Fairbanks Independent School District

Transportation to School of Origin


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Cypress-Fairbanks Independent School District

Data Report Spreadsheets


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Cypress-Fairbanks Independent School District

The Grand Finale

Buckets and Bins


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Cypress-Fairbanks Independent School District

HOMELESS STAFF

Instructional Support Center

10494 Jones Road, Houston, TX 77065

  • Dave Schrandt, Homeless Liaison (281) 517-6006, [email protected]

  • David Garcia, Grant Administrator (281) 897-3879, [email protected]

  • Bobbie Jones, Data Management Specialist (281) 955-4995, [email protected]

Itinerant Counselors: Carol Arnold, Gwen Wiley, Marlene Weppler, Cathy Green (281) 955-4995

Social Worker: Shelli Smith (281) 955-4995


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