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Accelerate: Blockchain-Based Acquisition Lifecycle Management

Accelerate is a blockchain-based solution that revolutionizes acquisition lifecycle management for HHS. It provides real-time data, automates processes, enhances security, and improves industry interaction, all while reducing financial burdens on small businesses. This solution streamlines HHS's acquisition ecosystem and optimizes technology spend, unlocking greater value for the agency's $24 billion spend.

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Accelerate: Blockchain-Based Acquisition Lifecycle Management

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  1. Acquisition Lifecyle Through BlockchainFinancial Management Governance Board Update March 2019

  2. Supporting HHS Acquisition – The Challenge • HHS maintains five siloed contract writing systems and dozens of associated online and offline pre-award acquisition support systems • Previous attempts at reducing redundancy and filling capability gaps focused on implementation of a single Contract Writing System (Commercial-off-the-shelf) • Accelerate was approved as part of ReImagine HHS • Meet previously identified contract writing needs • Provide full acquisition life cycle coverage • Enable related ReImagine HHS/Acquisition needs

  3. ACCELERATE – THE VISION • Create an HHS Acquisition ecosystem as the cornerstone of Re-Imagine Acquisition and Contract Writing • Provide the HHS acquisition workforce with real-time, agency-wide data for effective decision making • Unlock greater value from HHS’ $24 B spend • Improve and speed up acquisition lifecycle processes through process automation • Facilitate the sunsetting of legacy contract writing systems and optimize acquisition technology spend • Enhance the security of HHS acquisition systems and data • Improve the interaction with industry partners at both transactional and strategic levels • Significantly lessen the financial and administrative burden on small business • Establish a standardized data set that benefits the entire agency • Provide the OPDIVS with the flexibility to develop additional capabilities to address unique business needs

  4. Accelerate – Combining Blockchain and Other Emerging Tech

  5. Benefits of the Blockchain based approach • Multi-node infrastructure enables HHS’s decentralized acquisition model • Facilitates migration to a single HHS contract writing solution while retaining OPDIV independence • Establishes a single data source / source of truth • Benefits from inherent immutability of the blockchain • Independent digital ledger and extensible infrastructure • Acquisition workforce and industry partners transparently interact on the same data • Value sharing • HHS can leverage Accelerate in the mission space (1) • OpDivs can utilize the Accelerate infrastructure for other mission needs • Can leverage internal development resources to build OPDIV-specific microservices • Low cost, rapid development which allows high degree of responsiveness to business priorities (1) ROI for first major deployment expected to be over 800%

  6. Leveraging Blockchain to Build Towards the Future (1) ROI for first major deployment expected to be over 800%

  7. Our experience to date with Accelerate implementation What worked well Challenges • Storage architecture – controlling cost of cloud storage • Governance – adjusting to the cultural realities of decentralized control model • Acclimating OPDIVS to the dev-ops delivery model • Scale of required human centered design effort. Hundreds of sessions conducted across HHS • Developing a strategy for efficiently interfacing with HHS Finance systems • Effective use of Agile approach • Effective engagement of OPDIVs and partnership on Human Centered Design • Rapid delivery of foundational infrastructure, pre-award capability and attainment of ATO • Cost effective approach • Utilization of capable small businesses to deliver cutting edge functionality

  8. Next Steps • Ingest data from existing HHS contract writing systems • Complete development of contract writing capability • Products – 100% by Q3 FY 2019 • Services -100% by Q4 FY 2019 • Assess options for interfacing with HHS Financial Systems • The goal to is to not require changes to the HHS Financial systems • Continue refining governance model in collaboration with HHS partners

  9. Jose Arrieta HHS Accelerate Executive Sponsor Associate Deputy Assistant Secretary for Acquisition Office of Grants and Acquisition Policy and Accountability (OGAPA) <Jose.Arrieta@hhs.gov> Oki Mek HHS Accelerate Product Owner Chief Product Officer, Division of Acquisition Office of Grants and Acquisition Policy and Accountability (OGAPA) <Oki.Mek@hhs.gov> Michael McFarland Director, Acquisition Business Systems Division of Acquisition Office of Grants and Acquisition Policy and Accountability (OGAPA) <Michael.Mcfarland@hhs.gov>

  10. APPENDIX

  11. ACCELERATE – HIGH LEVEL ROADMAP Sept 2021 Sept 2019 Sept 2020 Apr 2018 Sept 2018 Develop Foundational Capabilities Stabilization Develop Pre-Award Capabilities Pre-award Prototype Pre-award Capability ATO Contract Writing proof of concept Host in gov’t approved cloud Blockchain data layer & core Microservices Sunset old DCIS Go live Award/Contract Writing/Contract Closeout capability Other AI, Chatbot Migrate reports Analyze finance interface options Sunset 1st legacy CW system Sunset 2nd legacy CW system Develop Award & Contract Writing (CW) Capabilities In-house Contractor Support PMO, Governance, AI, Chatbot

  12. HHS Accelerate Acquisition Life Cycle Post-Award Solicitation Acquisition Plan Pre-Solicitation Award • Create Solicitation • Price Negotiation Memorandum (PNM) • Solicitation Posting to FBO (Export to file or vendor portal button) • Questions from Vendors • Solicitation Amendment • Answer Q&A from Vendors • Synopsis / Solicitation Posting • Evaluate Submitted Proposals • Determine Awardee • Transmittal And Approval Form • Summary Sheet • Project Considerations and Information • Clearance / Approval Checklist • Acquisition Milestone Schedule • Independent Government Cost Estimate (IGCE) • Funds Commitment • Attachments • Review and Evaluate Acquisition Plan • Congressional Notifications • Determination & Findings (D&F) • Develop Order Request for Proposal / Request for Quote • Justification & Authorization (J&A) and Limited Resource Justification (LSJ) • Small Business Coordination • Requirements Development • Funds Committed • Contract Cost / Price Analysis • Evaluation Criteria (K, L, M) • Contract Termination • Contract Closeout • Contract Modification • COR File Review • Pre-Termination Notice • Task Order / Delivery • Termination Procedures • Past Performance Evaluations • Vendor Performance Reporting • Vendor Engagement / Vendor Posting and Communications (Via Vendor Portal) • Award Notification Posting • Award Contract (Signatures) • Create Contract • Type of Award (Definitive or IDV) • Contracting Officer Representative (COR) Nomination • Federal Procurement Data System – Next Generation (FPDS-NG) Reporting These pieces of existing acquisition process function will be covered in Accelerate. Many pieces of existing process will be streamlined through automation

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