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Purchasing Directors’ Meeting February 20, 2014

Purchasing Directors’ Meeting February 20, 2014. Agenda Introductions & Welcome Comments – Kelley Scott MFMP – Kasey Bickley Professional Development and Governance – Veronica McCrackin Bureau Chiefs - New Contracts, Renewals, and Upcoming Solicitations Hot Topics – All.

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Purchasing Directors’ Meeting February 20, 2014

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  1. Purchasing Directors’ Meeting February 20, 2014

  2. Agenda • Introductions & Welcome Comments – Kelley Scott • MFMP – Kasey Bickley • Professional Development and Governance – Veronica McCrackin • Bureau Chiefs - New Contracts, Renewals, and Upcoming Solicitations • Hot Topics – All

  3. MyFloridaMarketPlace Utilization Update We continue to see improvements in MFMP utilization. • In 2014, the MFMP team will be focusing utilization support on catalog utilization (Metric 3) and eQuote utilization (Metric 5). • In the next few months we will be reaching out to schedule both eQuote and catalog focus groups.

  4. MyFloridaMarketPlace CR 155: Commodity Code Restructuring The MFMP team met with agency system administrators on February 6 for a system administrator focus group to discuss the changes to agency workflows for the commodity code project and explain the review process.

  5. Professional Development Project Management Professional Classes • Tentatively scheduled for June 2014 • In March and April we will contact agency purchasing directors to determine potential attendees based on agency need.

  6. Governance RESPECT of Florida • RESPECT of Florida is the designated central non-profit agency for Florida that works with other non-profit organizations around the state that employ persons with disabilities. • Section 413.036, Florida Statutes, requires agencies to purchase certified products from RESPECT if they meet the price, quality and delivery requirements of the customer.

  7. Governance PRIDE • Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE) is a nationally recognized inmate training company operating agriculture, sewn products, graphics, manufacturing, and services facilities throughout the State of Florida. • Section 945.515(2), Florida Statutes, requires agencies to purchase certified products from PRIDE if not available from RESPECT and are of comparable price, quality and performance specifications.

  8. Governance • REPECT and PRIDE • RESPECT has a punchoutcatalog in MFMP and their website is http://www.respectofflorida.org. • PRIDE has a line item catalog in MFMP and their website is www.pride-enterprises.org. • Contract manager for RESPECT and PRIDE: • Frank Miller • (850) 488-7516 • Frank.Miller@dms.MyFlorida.com

  9. Goods Bureau • Actions Completed • MRO (450-000-11-1 ACS) – renewed through February 2017 • Upcoming Renewals • Boat Motors (120-440-08-1) – renewing through March 2015 • Tires (863-000-10-1) – renewing through February 2015 • Bulk Paper (645-120-10-1) – renewing through March 2015 • Equipment and Tool Rental (518-410-13-ACS) – plan to renew through March 2017 • Educational and Institutional Furniture (420-420-10-1) – plan to renew through 2016

  10. Goods Bureau Upcoming Solicitations • Live Capture Fingerprint Equipment ITB to be released late February or early March • Capacity Management and Natural Gas revised and will be released late February or early March

  11. Goods Bureau LP Gas • Nationwide shortage • Crop drying in Midwest • Unusually cold winter • Prices increase as supply diminishes • May strain budgets

  12. Services and Special Projects Bureau Solicitations • PCard • Response evaluation in progress • Pharmacy GPO • DOAH recommended order upheld DMS award

  13. Services and Special Projects Bureau Upcoming Solicitations • Mail Services • RFP in review and anticipate launch in late February or early March • Temporary Staffing • Continuing to work with users to refine necessary scope • Working on proposed solutions • Equipment Maintenance and Management Services • Surveyed agency users • Currently researching options • Online Legal Database Services • Continuing to work with agencies to determine need and desired scope

  14. Services and Special Projects Bureau Updates • Management Consulting/Financial & Auditing Services (973-000-14-01 and 973-000-14-02) • Revising quarterly report to improve data quality • Agencies may want to begin requesting copy from vendor • RFQs need to state only vendors on STC are eligible to receive award • Mail Services (991-530-12-1) • Pitney Bowes Management Services is transitioning to Novitex Enterprise Solutions, Inc. • The amendment will be posted on the bulletin board and on the State Purchasing contract website.

  15. IT/Telecom Bureau Solicitations • Re-bid of Commercial Off-the-Shelf Software ITB (#19-252-035-M) launched February 4, 2014 • Vendor meeting held February 12, 2014 • Responses due March 17, 2014 • Network Infrastructure ITB (15-250-000-X) • Launched on February 11, 2014 • Responses due March 25, 2014

  16. Hot Topics Open Discussion

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