The ford programme what you need to know
This presentation is the property of its rightful owner.
Sponsored Links
1 / 28

The FORD Programme: What you need to know PowerPoint PPT Presentation


  • 142 Views
  • Uploaded on
  • Presentation posted in: General

The FORD Programme: What you need to know. Neil Young James Robinson Faculty of Medicine Centre. The FORD Programme: What you need to know. What is FORD? What systems are affected? Where to get the information you need How to quickly resolve any issues that arise Q & A. What is FORD?.

Download Presentation

The FORD Programme: What you need to know

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


The ford programme what you need to know

The FORD Programme:What you need to know

Neil Young

James Robinson

Faculty of Medicine Centre


The ford programme what you need to know1

The FORD Programme: What you need to know

  • What is FORD?

  • What systems are affected?

  • Where to get the information you need

  • How to quickly resolve any issues that arise

  • Q & A


What is ford

What is FORD?

  • The new Faculty of Medicine organisational structure was implemented on 1st January 2010.

  • We are now updating all College business systems to reflect this new structure. This project is called FORD – Faculty Organisational Restructure Delivery.

  • Benefits:

    • Simplifying processes for academic and administrative staff

    • Simpler and more logical management of information

    • Streamlined coding structures and processes

    • Data cleansing


The new faculty of medicine structure

The new Faculty of Medicine structure

CSC

Institute of Clinical Sciences

NHLI

National Heart and Lung Institute

KIR

Kennedy Institute of Rheumatology

NMH

Department of Medicine

MED

IS

EPHPC

School of Public Health

SORA

Department of Surgery and Cancer


Building blocks

Building blocks

  • Each unit with the College is identified by a code, or building block. These appear in a large number of College systems.

  • The current Faculty of Medicine building blocks are 4 or 5 letters in length and all begin with a D.

  • To recognise the Faculty’s new structure, these D codes are being replaced by new 4 letter codes beginning with a W.

  • The new building blocks are streamlined and structured to make them easier to use and understand. The Faculty has reduced its number of building blocks from over 300 to 125.


School institute department sid building blocks

School / Institute / Department (SID) building blocks

CSC

DC

Institute of Clinical Sciences

WC

NHLI

DH

National Heart and Lung Institute

WH

KIR

DK

Kennedy Institute of Rheumatology

WK

NMH

DN

Department of Medicine

WM

MED

DM

IS

DD

EPHPC

DF

School of Public Health

WP

SORA

DS

Department of Surgery and Cancer

WS


Faculty centre and global health

Faculty Centre and Global Health

  • Additional building blocks for other parts of the Faculty that are not SIDs:

Faculty Centre

WQ

Institute of Global Health Innovation

WG


Building blocks structure sectional sids

Building blocks structure – sectional SIDs

  • National Hearth and Lung Institute (WH)

  • Department of Medicine (WM)

  • Department of Surgery and Cancer (WS)

  • Faculty Centre (WQ)

Faculty

Faculty of Medicine

W***

SID

Department of Surgery and Cancer

WS**

Division

Division of Surgery

WSS*

Section

Robotics

WSSR


Building blocks structure divisional sids

Building blocks structure – divisional SIDs

  • Institute of Clinical Sciences (WC)

  • Kennedy Institute of Rheumatology (WK)

  • School of Public Health (WP)

  • Institute of Global Health Innovation (WG)

Faculty

Faculty of Medicine

W***

SID

School of Public Health

WP**

Division

Genomics of Common Disease

WPG*

<Placeholder>

WPGA


What systems are affected

What systems are affected?


The ford programme what you need to know

HR

  • From 1st August over 6,000 employees, honorary staff, visitors, casuals, etc. will be moved to a new code in the W structure.

  • This will also update the College directory and Personal Web Pages (PWPs), so everyone will be shown in their correct SID and Division/Section.

  • All payroll charging (Labour Distribution) will also be updated to new W codes.

  • ICIS HR users will have new responsibilities to the appropriate W codes.

  • No action needed!


Pwp update

PWP update


Hr forms

HR forms


Hr forms1

HR forms


Research infoed

Research: InfoEd

  • The new building blocks have been set up in InfoEd and over 13,000 proposals will be moved into the new structure.

  • Approval hierarchies have been updated to reflect new SID structures.

  • No action needed!


Research icis grants

Research: ICIS Grants

  • 12,000 research awards and projects will be moved to their new W codes.

  • ICIS Grants users will have new responsibilities to the appropriate W codes.

  • Existing project numbers will not change and will still show their original D code, e.g. P12345_DABC.

  • New project numbers will show their new W code, e.g. P67890_WXYZ.


Research icis grants1

Research: ICIS Grants


Purchasing iprocurement non project account

Purchasing: iProcurement – non-project account

  • When purchasing against a non-project GL account (e.g. F or G accounts), you will need to use a new W cost centre/activity code combination, with the cost centre beginning W instead of D.

  • You can’t use an existing account combination and just change the D to a W.

  • A code mapping will be available on the FORD website (details later).


Purchasing iprocurement non project account1

Purchasing: iProcurement – non-project account


Purchasing iprocurement research account

Purchasing: iProcurement – research account

  • When purchasing against a research account (P or R), use the existing project number which will not change.

  • The new W code for the project will automatically appear under “Expenditure Organization”.


Purchasing iprocurement

Purchasing: iProcurement

  • Pending purchase orders currently in the system will be mapped to new W codes so will remain valid.

  • New security rules and approval authorisations have been set up for the new W codes. Depending on how SIDs have structured their new rules, this may mean that different people will now approve your purchases.

  • More work will be done to streamline the approval process in the coming weeks.


Finance

Finance

  • When using all finance systems, remember to use your new W codes. For example:


Reporting

Reporting

  • Discoverer reports

    • If you have any Discoverer reports with parameters to select cost centres using D codes, you will need to update them to use the new W codes.

  • Reports2Web

    • Since these reports are driven by project numbers, no action is needed.


Where do i find my new codes

Where do I find my new codes?

  • Go to the FORD website: http://www.imperial.ac.uk/medicine/ford/ and download the code mapping spreadsheet for your SID. If your old account is marked as “CLOSE”, contact your SID administration team for a new code.

  • The website also includes new organisation charts with W codes.


Access to old d codes

Access to old D codes

  • Most users will have access to the old D codes revoked as the accounts are being closed.

  • Some staff will be granted access to the old codes for reporting/accounting purposes. If you do not have the access that you need, please contact your SID administration team.

  • Historical research project information will still be available in ICIS Grants.


How to get help and resolve any issues

How to get help and resolve any issues

  • Despite the huge volumes of data being updated, there should be minimal impact on staff.

  • If you do encounter any problems, please check the FORD website for information and advice. If this does not resolve your issue, please contact your SID administration team who will escalate if necessary.


Timeline

Timeline


Questions

Questions?

http://www.imperial.ac.uk/medicine/ford/


  • Login