How to survive a quarter to semester conversion l.jpg
This presentation is the property of its rightful owner.
Sponsored Links
1 / 26

How to Survive A Quarter to Semester Conversion PowerPoint PPT Presentation


  • 88 Views
  • Uploaded on
  • Presentation posted in: General

How to Survive A Quarter to Semester Conversion. Dr. Belle S. Wheelan, President SACS Commission on Colleges May 11, 2010. Definitions. Academic Term—the time when classes are held, i.e., fall, spring, summer Semester—an academic year with two terms of 15 weeks (30 weeks total) [81%]

Download Presentation

How to Survive A Quarter to Semester Conversion

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


How to survive a quarter to semester conversion l.jpg

How to Survive A Quarter to Semester Conversion

Dr. Belle S. Wheelan, President

SACS Commission on Colleges

May 11, 2010


Definitions l.jpg

Definitions

  • Academic Term—the time when classes are held, i.e., fall, spring, summer

  • Semester—an academic year with two terms of 15 weeks (30 weeks total) [81%]

  • Quarter—an academic year with THREE 10 week terms (30 weeks total)

  • Trimester—an academic year with three 10-11 week terms (30-33 weeks)

  • Open Entry/Exit—most typical in on-line programs


Key to successful transition l.jpg

Key to Successful Transition

  • “…Working with faculty, students and staff to ensure an appropriate perspective and frame of reference as they undertake the change.”

    • Fred Gainous, Former Chancellor

    • Alabama System


Why semesters l.jpg

Why Semesters?

  • Most common practice in the world (Common Calendar)


Semester systems l.jpg

Australia

Belgium

Brazil

China

Denmark

Germany

Hong Kong

India

Ireland

Israel

Mexico

Poland

Portugal

Russia

United Kingdom (varies)

Semester Systems


Why semesters6 l.jpg

Why Semesters?

  • Ensures same amount of academic credit for classes across institutions


Credit values l.jpg

Credit Values

  • Hours—3 quarter hrs = 2 semester hrs

  • Credits—quarter hours are usually 4 or 5 credits and semester hours are 3 credits

    • Full time student must take five courses per semester OR 3 or 4 courses per quarter

    • Students must take more classes to learn same amount of information under quarter systems


Why semesters8 l.jpg

Why Semesters?

  • Facilitates Transfer Among Different Institutions Across the World


American association of collegiate registrars and admission officers l.jpg

American Association of Collegiate Registrars and Admission Officers

  • Transfer Credit Practices—is published to facilitate student mobility among institutions and to reduce the problems of students who attend more than one institution in the pursuit of an associate, baccalaureate or post-baccalaureate degree.

    • AACRAO Transfer Practices


Why semesters10 l.jpg

Why Semesters?

  • Several Advantages


Advantages of semesters l.jpg

Advantages of Semesters

  • Overall

    • More time on task for students to absorb and comprehend material, complete papers and projects

    • Easier to transfer credits

    • Earlier graduation date puts students in the job market earlier

    • More time teaching than registering students

    • More flexibility in scheduling classes

    • Reduced costs of buying textbooks, printing class schedules, etc.

    • Opportunity to Revamp the Curriculum


Advantages continued l.jpg

Advantages Continued

  • Instructional

    • Scheduling (fewer courses needed)

    • Fewer Course sections needed

    • More classrooms available in the afternoon

    • Allows part-timers to enroll in more than one class per term

    • Student retention should increase


Getting down to the nuts and bolts l.jpg

Getting Down to the Nuts and Bolts


Issues and policies to consider l.jpg

Issues and Policies to Consider

  • Teaching Faculty

    • Load—Courses and hours to be taught (regular terms and overloads)

    • Consulting/Research Efforts

    • Office hours, Committee Meetings, etc.

    • Compensation (Fall & Spring vs Summer)

    • Vacations

    • MORALE


Sample faculty load translation l.jpg

Quarters

50 days of class

+5 days of exams

+1 day pre-class

56 days/quarter

÷3 months/quarter

18 2/3 days/month

The Ohio State University

Semesters

70 days of class

+5 days of exams

+1 reading day

76 days/semester

x2 semesters

152 days

+19 days May term

171 days

÷ 9 months

19 days/month

Sample Faculty Load Translation


Sample faculty load l.jpg

Sample Faculty Load

  • FL SP SU

  • Total Duty Days 175 54

  • Instructional Weeks 15 10 10

  • Exam Days 5 5 3

  • Total Days/Weeks 80/16 80/16 53

  • Registration Days 2 2 1

  • Prof. Devel. (state) 2 3

  • Prof. Devel. (local)  6 

    • Alabama College System


Issues and policies continued l.jpg

Issues and Policies Continued

  • Academic Calendar

    • Length of terms

    • Dates for Final Exams, Withdrawal, etc.

    • Graduation Dates

    • Admission and Registration Dates

    • Computation of Grade Point Averages

    • Revision of Number of hours in degree and certificate programs


Issues and policies continued18 l.jpg

Issues and Policies Continued

  • Student Services

    • Advisors to meet with students to explain & reconfigure their academic program

    • Set positive tone with students to ease transition

    • Identification of a Coordinator to:

      • Handle Complaints

      • Make Decisions About Course Substitutions

    • Opportunity to Make Changes in Advising Process

    • How to Handle Repetition of Courses Taken Under Quarter System, “I” grades, Student Classifications, Conversion of GPA’s, etc.

    • Calculation of Honor Lists, Warning & Probationary Status, etc.


Issues and policies continued19 l.jpg

Issues and Policies Continued

  • Student Concerns

    • No Loss of Credit

    • No Extended Time to Graduation

    • No Overall Increased Costs (up front costs may be more because of only paying twice a year rather than 3 times)


Issues and policies continued20 l.jpg

Issues and Policies Continued

  • Fiscal

    • Ensure no net increases in tuition/fees

    • Plan for change in revenue the first year or two due to enrollment changes (+ or -)

    • Need for an Emergency Loan Fund or Tuition Payment Plan

    • Potential Changes in Payroll Dates

    • Changes in Tuition Rates & fees, Dates for payments, Refunds, Pell Grant Distributions, etc.

    • Potential Costs to implement Conversion


Issues and policies continued21 l.jpg

Issues and Policies Continued

  • Information Services

    • Changes in software programs and databases

      • New Transcripts with Explanations of Changes

      • Conversion of GPA’s

      • New Bills

      • Change in Term for Financial Aid purposes


Issues and policies continued22 l.jpg

Issues and Policies Continued

  • Potential New Processes/Practices

    • Information Packet for Students Explaining Conversion

    • Common Course Directory—standardized numbers, definitions, prefixes, and credit

    • Course Program Completion Form (Academic Audit)

    • New Procedures for Adding Courses

    • New Assessment Processes for Faculty, courses & programs, and process


Questions and feedback l.jpg

Questions and Feedback


Contact information l.jpg

Contact Information

SACS Commission on Colleges

Dr. Belle S. Wheelan, President

404.679.4512

[email protected]

www.sacscoc.org


  • Login