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OCV. DISTRICT GOVERNOR’S OFFICIAL VISIT TO THE CLUB. PURPOSE OF OCV. Supervision Focusing special attention to clubs which require it Motivate Rotarians to participate in service activities Recognise outstanding contributions. DG’S EXPECTATIONS FROM CLUB.

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PURPOSE OF OCV

  • Supervision

  • Focusing special attention to clubs which require it

  • Motivate Rotarians to participate in service activities

  • Recognise outstanding contributions


DG’S EXPECTATIONS FROM CLUB

  • Proper Planning & Preparedness for OCV

  • Good Attendance at OCV

  • Presence of Partners in service

  • True Picture of club’s health.

  • Financial Transparency


What you can Expect from DG?

  • Review of Programme & Projects

  • Motivation to Club members

  • Recognition of Club & members

  • Share experience & expertise with Club

  • Pass on correct picture of Club to RI.


OCV Modality

  • Meeting with President, Secretary, President elect (closed door) – 30 mins.

  • Club Assembly – 45 mins.

  • Meeting Partners in service – 30 mins.

  • Regular Club Meeting – 1 hour.


CLOSED DOOR MEETING

  • Getting acquainted with club’s working through records

  • To get True picture of the Club

  • Some matters in confidence

  • Ensure leadership continuity


CLUB ASSEMBLY

  • Based on Pre OCV Club assembly conducted by AG

  • Allows Interaction of DG with BOD, committee chairs & others



CLUB ASSEMBLY grow.

  • Reveals AG’s involvement

  • Allows DG to Interact with BOD, committee chairs & others

  • Improves Club programs and projects

  • Manifests strength, weakness, opportunity & threats


MEETING WITH PARTNERS IN SERVICE grow.

  • Seek information on their participation

  • Understand their requirements

  • Motivate them to be partners

  • Recognise their contribution


PLANNING FOR OCV grow.

  • Send filled “planning guide for effective Rotary clubs” at least 2 weeks before OCV to DG.

  • 2. Update all club records prior to Pre OCV club assembly so that AG can see them.

  • 3. Any non-compliance pointed out by AG should be addressed


  • 4. Send a brief report of club activities, plans, projects, budget & audited accounts to DG and a copy to AG & concerned Dist.Sec.

  • 5. Please note that DG is the chief guest & he will address your club. for approx. 20 mins.

  • 6. DG will recognise members / recognise TRF donors. Keep your list ready.


  • 7. Make new member induction simple. budget & audited accounts to DG and a copy to AG & concerned Dist.Sec.

  • 8. Stick to Time. Avoid wastage of time.

  • 9. Send detailed program to DG well in advance. Any deviations from suggested program to be done only after consultation with DG.

  • 10. Call local personalities, Dignitaries, Prospective Members & use OCV as a PR Exercise to project your club & Rotary.


Wish you all the best

Wish budget & audited accounts to DG and a copy to AG & concerned Dist.Sec.you all the best

Make your OCV a Memorable event


Thank you budget & audited accounts to DG and a copy to AG & concerned Dist.Sec.

- PDG Bansi Dhurandhar