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Grants Overview RY 2011-12

Grants Overview RY 2011-12. D7610 Club Leadership Training Seminar May 14, 2011. Which Grant?. District Simplified Grant? Matching Grant? 3-H Grant?. Which Grant?. District Simplified Grants. Administered by district leadership DDF (maximum 20% of new DDF)

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Grants Overview RY 2011-12

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  1. Grants Overview RY 2011-12 D7610 Club Leadership Training Seminar May 14, 2011

  2. Which Grant? District Simplified Grant? Matching Grant? 3-H Grant?

  3. Which Grant?

  4. District Simplified Grants • Administered by district leadership • DDF (maximum 20% of new DDF) • Local or international projects • District is sole sponsor

  5. How much District Designated Funds (DDF) was available for District Simplified Grants this year? • We had almost $39k in DDF available for District Simplified Grant projects this Rotary Year • Our District will have used all of this allocated amount – we had 35 Rotary Clubs participating from our District, involving 19 Projects, including three multi-club Projects!

  6. District Simplified Grants Tangier Island Medical Clinic Rotarian’s Charity of Choice 6

  7. Matching Grants • Matched funds for humanitarian endeavors • 1:1 match for DDF • 0.5:1 match for cash • Local and international sponsors • Matching Grants (US$5,000 - $25,000) • Competitive Matching Grants (US$25,001 - $150,000)

  8. How much District Designated Funds (DDF) was available for Matching Grants this year? • We had $137,959 in DDF available for Matching Grant projects this Rotary Year ($96,740 for this RY + $41,219 from last RY). • Our District has used most of this allocated amount after 16 MG applications that were approved, involving 23 Rotary Clubs from our District alone!

  9. Where will all this $$$ go? For example: • Londrina, Brazil • Wum, Cameroon; • Sunyani Central, Ghana; • Pignon, Haiti; • Kathmandu, Nepal; • Turks and Caicos Islands; • Joniskis, Lithuania; • Rivne, Ukraine; • Odessa, Ukraine; • Smila, Ternipyl, and Bershad, Ukraine; • USA (Virginia); and • Luanshya, Zambia. Our District 7610 DDF will eventually end up in 15 countries around the world through Matching Grant Projects alone, not to mention countless local communities in our own District through our DSG Projects.

  10. Matching Grants Charlottesville, Albemarle, Blue Ridge Rotary Clubs’ Wum, Cameroon Water Project Rotarian’s Charity of Choice 10

  11. Matching Grants McLean Rotary Club’s Guatemala Surgical Equipment Rotarian’s Charity of Choice 11

  12. Matching Grants 2010-11 D7610 – Sunyani, Ghana Water Supply Project II $25,000 Alexandria - Odessa, Ukraine Health Ctr Minivan 6,000 Alexandria - Joniskis, Lithuania, Playground 3,795 Alexandria – Alexandria, VA, Meals on Wheels 3,390 Alexandria - Pignon, Haiti, School Project 11,358 Ashburn - Ukraine Incubator Project 3,450 Ashburn - Ukraine Orphanage Project 6,227 Falls Church - Jamaican Polio Rehab Project 5,000 Falls Church - Brazil Equipment for Handicapped 1,750 Charlottesville - CameroonWater Project,Phase III 16,500 Dulles - Zambia Water Project Phase II 10,000 (Cont’d next slide) Rotarian’s Charity of Choice 13

  13. Matching Grants 2010-11 (cont’d) Herndon - Pignon, Haiti, Water Project $10,138 Lake Ridge - Egypt Hospital Project 3,700 Leesburg - Nepal Orphanage Project 5,435 KIWI - Open Arms 4,250 Rappahannock - Bahamas Autism School 1,325 Rappahannock - South African Boys Homeless Shelter 600 Rappahannock - Turks and Caicos Islands Orphanage Project 3,000 Rotarian’s Charity of Choice 14

  14. 3-H Grants • Long-term, self-help benefits • Integrative approach • Rotarian and beneficiary participation • 2-4 years • Previous Matching Grant partnership • 10% minimum contribution

  15. How Does Timing Work Out?

  16. Keys to Success • Project meets real needs of receiving community • Project plan with goals and anticipated outcomes • Rotarian, club, district, and community support • Effective partnerships and communication • Proper fiscal oversight – Rotarian participation and STEWARDSHIP!!!

  17. Join Your Fellow Rotarians in Implementing a Humanitarian Grant Project • Develop a Project Idea – give yourself plenty of time • Find out what’s needed and how much funds you need • Find a partner here and broad • Call someone in the Grants team • Work out details of the project and fill out the application

  18. Humanitarian Grants Terms and Conditions

  19. Appropriate Use of Funds • Humanitarian projects • Rotarian participation in projects • Development of Rotary networks • Spend consistently with TRF guidelines and approved application • Vigilant oversight

  20. Inappropriate Use of Funds • Construction/renovation • Purchase of land or buildings • Salaries of cooperating organization employees • Cooperating organization expenses • Post-secondary education • International travel (except VSG & 3-H)

  21. Inappropriate Use of Funds • Establishment of foundation or trust • Personal benefit • Duplication of TRF or Rotary program • Reimbursement of existing project • Excessive support of beneficiary • Inauguration parties or meetings

  22. Stewardship • TRF funds - sacred trust • Competent and thorough supervision • Standard business practice • Implementing projects as approved • Financial review of projects • Timely and complete reporting • Reporting irregularity to TRF

  23. District Leadership District Rotary Foundation Committee Chair: PDG Travis White (incoming – PDG Chuck Davidson) • Authorize DDF • Submit District Simplified Grant requests • Maintain DDF records District Governor: DG Ron Marion (incoming – DGE Jon Allan) • Jointly authorize DDF with DRFCC District Grants Subcommittee: Chair, Suyong Min • MG Chair Jim Vollmer, DSG Chair Joe Akkara • Certify applications for completeness • Authorize district-sponsored grant applications

  24. Resources www.rotary.org http://www.rotary7610.org/grants.htm

  25. Questions??? District Simplified Grants? Joseph A. Akkara Tel. (703) 205-0577, jaakara@aol.com Matching Grants? Jim Vollmer Tel (703) 964-6402, james_vollmer_jv@yahoo.com Grants in General? Suyong Min Tel (703) 383-0563, suyongmin@aol.com

  26. District Simplified Grants(DSG)

  27. The District Simplified Grant program supports service activities and humanitarian endeavors of your Club, including the International ones.

  28. DSGs are funded solely by District Designated Funds, which are funds that result from your contributions to The Rotary Foundation's (TRF) Annual Programs Fund.It is your contributions to the Annual Fund that make up the DSG funds possible.Thank you for your continued support !!!

  29. REQUIREMENTS • Project must be newNot a project that was funded by DSG earlier. • Not a project that your Club has done in the past, or has been doing annually.It should be substantially different.It could be new thrust area of a larger project.If in doubt, please ask.

  30. Active Participation by Rotarian REQUIREMENTS (Coninued) Rotarians must be actively engaged in various phases of the project.Planning, organizing, fundraising, publicity, execution, reporting and review.Analysis: What went right and what went wrong.The project must not be a simple pass-through, whereby grant funds are simply awarded to another organization.

  31. REQUIREMENTS (Coninued) • Project must NOT fund the following: Building of any structures. (houses, schools, work places, etc.), or any structures attached to such structures (hoses, plumbing, electricity lines, etc.)Administrative expenses of another organization.Stipends of any kind.International travel costs (plane tickets, train tickets, etc.).

  32. Applications: 2010-11 Eight International Projects with 17 clubs (5 in 2009-10) Five Literacy Projects (9 in 2009-10) Five Health related Thirteen Community Projects (13 in 2009-10) Six Multi-Club Projects- 2 to 12 Clubs per team (2 in 2009-10)

  33. Applications: 2010-11 Twenty two project (24 last year) Forty five Clubs Participated (31 last year) Requested from the DSG $60,535 ($45,048) Contribution by Clubs $21,866 Contribution by Others $13,107 Total amount budgeted $95,508 Total Projected expenses > $130,000 DSG funds available $39,000

  34. Final Report • Narrative statement with project outcomes clearly defined. • Information regarding the impact of the projects on the • beneficiaries. • Full description of Rotarian oversight, management and • involvement in the project. • Statement of income and expense (receipts/bank statements). • Detailed narrative describing the implementation of the projects and how experiences gained will inform/guide • the district for the next Rotary year. • Final Report should be signed by the Project coordinator and • the Club President.

  35. Final Report (cont.) • Financial Report Currency Used: Exchange Rate: = 1 USD Income Sources of Income CurrencyAmount 1. DSG funds from the District  =   xxxx.00 2. Other funding (specify)    =      xxxx.00 3.  Total Project Income =

  36. Final Report (cont.) • Financial Report (Continued) Currency Used: Exchange Rate: = 1 USD Expenditure (be specific and add lines as needed) Budget ItemsName of SupplierCurrencyAmount 1.       2.   3.                Total Project Expenditures    xxxx.00 xxxx.00   

  37. DSG Application 2011-12 (REQUIREMENTS) • Application Deadline: August 15, 2011. • Grant maximum $1000.00 per Club. • Clubs are required to match a minimum of • $100.00, even if the requested amount is • less than $1000.00. • Clubs may submit Team projects, but • the grant maximum and club match • requirements apply for each club.

  38. DEADLINES 2011-2012 Submit on or before Aug. 15, 2011 Progress Report: Jan, 1, 2012 Final Report: May 1, 201

  39. MG Handouts D7610 Club Leadership Training Seminar May 14, 2011

  40. Humanitarian Grants Terms and Conditions

  41. MG ApplicationProject Description

  42. MG ApplicationHost & Int’l Partner Rotary Club Contact Information

  43. MG ApplicationProject Budget

  44. MG ApplicationProject Financing

  45. MG ApplicationProject Planning

  46. MG ApplicationAuthorizations

  47. MG ApplicationMore signatures!

  48. Guide to Matching Grants

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