Objective 5.00 Using Word Processing Software

1. Objective 5.00 Using Word Processing Software

2. TOUCH TYPING REVIEW Proper Technique – sit up straight, wrists up, eyes on copy L home row ASDJ R home row JKL; Qwerty – most common layout of KB Ergonomics: setting up your workspace to make sure it is a comfortable work environment

3. What is word processing software used for? Program that allows you to create, edit, and print text documents • Letters • Research Reports • Title Pages • Bibliographies • Table of Contents Takes the place of typewriters

4. Parts of the Word Processing Screen… Title bar – shows the name of your document Quick Access Tool bar – provides quick access to frequently used commands Ribbon – takes the place of menu bars; gives you groups of options to use while working with your document

5. Typing Paper Standard Paper Size: 8 ½ x 11 inches There are 66 lines per page. Six lines equals one vertical inch.

6. Setting Up Your Document • Orientation – the vertical or horizontal setup of the printed page • Portrait – the height of the page is greater than the width • Landscape – the width of the page is greater than the height Portrait Orientation Landscape Orientation Text is typed along the long edge of the paper. T E X T T E X T Text is typed along the short edge of the paper.

7. Setting Up Your Document Margins – the blank space around page where you CANNOT type

8. Setting Up Your Document Header – allows you to type ABOVE the top margin (where you type your heading) Footer – allows you to type BELOW the bottom margin

9. Formatting Your Document Font – a collection of letters, punctuation marks, numbers, and special characters Times New Roman Broadway Arial Comic Sans Lucida Calligraphy Chiller Elephant Goudy Stout Ways to format your font: Add color Make bold Underline Add a shadow Subscript H2O & Superscript 102

10. Left align – text is lined up along the left margin Center align – text is centered on the page Right align– text is lined up along the right margin Justified – text is lined up along both margins Formatting Your Document Alignment (justification) – the way multiple lines of text line up along the left, right, or both margins • Left align (flush left, left justified) – text is lined up along THE LEFT margin • Center align – text is centered between both margins • Right align (flush right, right justified) – text is lined up along THE RIGHT margin • Justified (full justification) – alignment of text along BOTH margins

11. Formatting Your Document Bullets and numbering – used to arrange items in a list, with each item beginning with a bullet or a number 1. A. a. * 2. B. b. • 3. C. c. 

12. Typing Your Document Line Spacing: the spacing between lines of text Single Spacing (SS)-Enter one time Double Spacing (DS)-Enter two times Triple Spacing (TS)-Enter three times Quadruple Spacing (QS)-Enter four times Word wrap – a word processing feature that forces text to fit within the defined margins. It allows you to go on to the next line WITHOUT having to press the Enter key

13. Proofing Your Document • Spell check – the word processing feature that checks selected words in a document for spelling errors • Grammar check – the word processing feature that checks selected words in a document for incorrect grammar use • Thesaurus – a word processing feature that checks selected words in a document for words with similar meanings