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R*STARS. Relational Standard Accounting & Reporting System. Overview. The accounting system of the State Treasurer’s Office R41 = Agency Code for UMBC Only method of transferring to/from other Institutions & Agencies 2 categories of accounts: Appropriated & Unappropriated. A c c o u n t s.
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R*STARS Relational Standard Accounting & Reporting System
Overview • The accounting system of the State Treasurer’s Office • R41 = Agency Code for UMBC • Only method of transferring to/from other Institutions & Agencies • 2 categories of accounts: • Appropriated & Unappropriated
A c c o u n t s • B3100 • B3120 • B3124 • B3134 • B3199
Appropriated Account • B3100 • Is UMBC’s State funded budget • Recognition of revenue & charge of expenditures is applied • Fund 40, 43, 46, 48 • All R41Transactions • Deposits, payments, journal entries • InterAgency transactions “to” other Universities & Agencies [processed by AP] • PeopleSoft GL is reconciled to B3100
Unappropriated Accounts • All Others: B3120, B3124, B3134 & B3199 • Are actually clearing accounts • No Fund • Each must be cleared to B3100 • Transactions in these accounts do not officially affect the budget until moved to B3100 • Via automated offset process or manual journal entry [Tcode is the catalyst]
Unappropriated Accounts • B3120 – Payroll • B3124 – InterAgency & Pcard • Transactions initiated at other Institutions & Agencies, including USM Universities • B3134 – Treasury deposits (CCD) • All cash & credit card transactions • B3199 – Chargebacks • Reversal of cash & credit card transactions • Treasury office also treats as a default account
T - Codes • Conveys to R*STARS whether a transaction is an increase or decrease to revenue/expense • Revenue: 410=increase 411=decrease • Expenditure: 412=decrease 413=increase • Special 4-digit Tcodes are used to clear unappropriated accounts [utilizes the same codes above, with an additional digit in the first position]
P C A • An important code in R*STARS • Program Cost Account • Indicates “where” a transaction will post • Appropriated or Unappropriated
Object Code • Comptroller’s Object Code • Another important code in R*STARS • Indicates “what” the transaction will post as: • Typical codes: • 8337 = revenue • 1537 = expense
Translation fund pr-fin account PS: UMBC1 1111 011 10024 7090900 Agency PCA object R*: R41 00140 0909
UMBC Info for R* Transfer • The vital information: • Agency = R41 • PCA = 02440 (posts to B3124) • Object Code = 8337 (rev) or 1537 (exp) • Non-vital, but very important: • Description – should be something that will assist in identifying the transaction. This is a reference field, so make it unique to you, such as department, a POC, an invoice or reference number, etc. • Financial Accounting: • To assist Financial Accounting with identifying the transfer in R*stars, the R*STARS Notice Form should be completed and forward to the department. The form is located on the Financial Services website: www.umbc.edu\accounting, under Financial Services Forms. • A sample form is attached
Available Tools • Monitor account activity & balances online in FMIS • Able to track daily changes • Able to drill down to transaction detail • DAFR reports • Daily – shows the latest postings to R41 [all transactions, including R41 generated], in detail • Monthly – shows all postings for the month, by date, without detail
F Y I • USM Agency Codes: • R23 – Bowie R32 – UMCP • R24 – Towson R35 – UMES • R26 – Frostburg R40 – UMUC • R27 – Coppin R41 – UMBC • R28 – UB R44 – UMCES • R29 – Salisbury R45 – UMBI • R31 – UMB R46 – USM Office
