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Division Support for Substantial School Improvement Virginia Webinar Program Office of School Improvement Session #2 1 Pre-Reading 2 The Handbook on Restructuring and Substantial School Improvement is the background text for this series of webinars

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Division Support for Substantial School Improvement

Virginia Webinar Program

Office of School Improvement

Session #2

1


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Pre-Reading

2

The Handbook on Restructuring and Substantial School Improvement is the background text for this series of webinars

Pages 45-62 provide reading to support this webinar


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Webinar Session 2: Division Support for School Improvement

3

Agenda for the Session

Welcome and Session Overview – 5 minutes

District Team Reports – 15 minutes

Review Indicator 4 – 5 minutes

Discuss Indicator 4 Questions – 15 minutes

Review Indicator 5 – 15 minutes

Discuss Indicator 5 Questions – 15 minutes

Review Indicator 6 – 5 minutes

Discuss Indicator 6 Questions – 15 minutes

Review the CII web-based improvement planning tool – 15 minutes

The Homework Assignment – 5 minutes


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How did it go? Review of district team work related to Webinar Session 1 indicators

  • What process did your division team use to revise your

  • division’s plan?

  • What were some of the tasks developed to support

  • progress on the focus indicators presented during Webinar

  • Session 1(IA02, IA07, and IA11)?

  • Highlight successes, no matter how small. Be specific.

  • Now highlight “speed bumps” and, again, be specific.

  • Have strategies to address these “speed bumps” been

  • developed?

4


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Webinar 2 Indicators Webinar Session 1 indicators

5

IB02 - Program Evaluation

IC05 - Curriculum

IC06 - Data Training


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IB02 - Program Evaluation Webinar Session 1 indicators

The division examines existing school improvement strategies being implemented across the division and determines their value—expanding, modifying, and culling as evidence suggests.

6


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Examine Improvement Efforts Webinar Session 1 indicators

7

Improvement efforts have goals stated in measurable terms

Formative as well as summative assessments are part of evaluation plan

Quality of implementation should be considered as a factor in program impact

Review of components of improvement efforts: What worked, what didn’t, and why?


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Apply Webinar Session 1 indicators and Share ProgramEvaluation Findings

8

  • Use information from program evaluation in decision making, for example:

    • Should the program continue?

    • Do any components need modification or special attention?

    • Are the resources committed—dollars, staff, andtime—appropriate?

  • Share results of program evaluation with school anddistrict staff and policymakers


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Discussion: Webinar Session 1 indicatorsMake Program Evaluation Relevant and Useful

  • Based on the 2009 SOL and AYP results for your school

  • division, what programs were successful in improving student achievement?

  • 2. What programs need to be modified? Why?

  • 3. What are your plans to address program evaluation in

  • your division’s CII online plan?

  • 9


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    Curriculum Webinar Session 1 indicators

    10

    IC05 - Curriculum. The division provides a cohesive curriculum guide aligned with state standards or otherwise places curricular expectations on the schools.


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    • Explicit, focused efforts Webinar Session 1 indicators should be made to ensure alignment of the written, taught, and tested curricula.

    • This process of curriculum alignment and mapping should be comprehensive and integrated across grades.

    • The process will require a shift in some divisions from site-based decision making to more centralized direction about what will be taught.

    • - Gordon Cawelti and Nancy Protheroe, Handbook on Restructuring and Substantial School Improvement


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    Ensuring Cohesive Curriculum Webinar Session 1 indicatorsand Instruction

    12

    • Alignment of written and taught curriculum with standards

    • High degree of coordination

      Across schools

      Across subjects and within grades

      Across grade levels

      Among teachers within and across departments

    • Aids such as sample lessons and pacing guides developed with teacher participation and used across schools and classrooms


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    Assuring Implementation Webinar Session 1 indicators

    • Provide clear expectations of what will be taught and when

    • Provide high quality staff development focused on what should be taught and how

    • Align resource use—money, staff, and time—with curricular goals

    • Make monitoring of classroom instruction by principals an expectation

    • Monitor schools’ periodic reviews of implementation

    • Structure roles of central office staff to provide leadership as well as support and monitoring


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    Discussion: Webinar Session 1 indicators

    Curriculum and Instructional Alignment

    • Describe how your school division is making plans to implement the 2008 History and Social Science Standards of Learning that will be tested in 2010-2011. (Note: Superintendent's Memo #239-09)

    • Describe how your school division ensures that teachers’ lesson plans are aligned with the curriculum frameworks and SOL blueprints.

    • Describe how your school division is supporting the implementation of the teacher leader training strategies during the current school year.


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    Data Training Webinar Session 1 indicators

    15

    IC05 - Data Training. The division provides the technology, training, and support to facilitate school data management needs.


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    Just providing data is not enough Webinar Session 1 indicators . . .

    • Improvement efforts in divisions that have experienced significant progress across schools are coherent and comprehensive.

    • They involve multiple, reinforcing initiatives linked to a few key areas. Staff must be trained in data use and encouraged to use it to support improvement.


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    Division Support for Data Management and Use

    • Develop infrastructure to collect, analyze, and use data

    • Provide immediate access to data to all intended users, including providing appropriate technology at school sites

    • Create user-friendly templates and report formats to present data

    • Assign central office personnel to build school-level staff competence and confidence with data use

    • Expand the “definition” of data beyond test scores and develop ways to collect and use such data

    17


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    Data Management Training Management and Use

    • Provide professional development for principals regarding data analysis and use of data to inform conversations with teachers

    • Train teachers to generate and use data to inform instruction, both in general and to support struggling students

    • Identify additional data that impacts student performance (i.e. discipline, attendance)

    18


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    Data Analysis/ Restructuring Management and UseQuarterly Report

    • This data disaggregation resource focuses the attention of school and central office personnel as well as outside technical assistance providers on the frequent and formal analysis of data as a primary means of addressing the academic deficiencies of the school.

    • The results of the frequent (quarterly) review provide schools, divisions, and the state with detailed, useful information that can be used to develop or refine technical assistance strategies.

      • Restructuring Quarterly Report - Required for all schools rated Conditionally Accredited, Accreditation Denied, or identified as in Year 4 or 5 of Title I School Improvement per NCLB

      • Data Analysis Report - Required for all schools participating in the PASS initiative, schools rated Accredited with Warning, or schools in Year 1, 2, or 3 of Title I School Improvement per NCLB

        http://www.doe.virginia.gov/VDOE/SchoolImprovement/


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    Data Analysis/ Restructuring Management and UseQuarterly Report

    Components

    • Part I: School Profile

    • Part II: Trend Data

      • SOL results

      • AYP results

      • PALS results

      • Retention data

      • Discipline data

      • Attendance data

  • Part III: Review of Current Data

    • SOL results

    • AYP results

    • PALS results

    • Use of funding for school improvement

    • Highly qualified staff

  • Part IV: Quarterly Update

  • Due from school teams by October 15, 2009


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    Quarterly Update Management and Use

    Four times a year, required schools submit a quarterly update report to the Office of School Improvement.

    Data about a variety of topics are included such as:

    • Student Achievement

    • Monitoring Student Attendance

    • Promoting a Safe and Nurturing

    • Environment

    • Long-term Substitutes

    • Staffing and Teacher Absences

    • Number of Classroom Observations

    • Parent and Community Involvement

    Holistic View

    of the

    School


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    Two Critical Questions Management and Use

    Question #1:

    Based on an analysis of data in this quarterly report, what are the three most critical aspects of teaching and learning that need to be modified in this school?

    Question #2:

    Correspondingly, what “fixes” will the school, through the principal, the governance committee, or the school improvement team, initiate in each identified area?


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    How Can the Reports Be Used Management and Useto Assist . . . ?


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    Discussion: Helping Staff to Management and UseEffectively Use Data

    • During the 2008-2009 academic year, how did your school division ensure that its data system served the needs of school personnel?

    • 2. During the 2008-2009 academic year, what types of training and other supports did principals and teachers receive to assist them with effectively accessing and using school division data systems?

    • 3. What are your plans to support schools in their efforts to continue accessing and using school division data systems?

    24


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    Division Improvement Team Management and UseTasks from Webinar Session 2

    25

    Discuss the data analysis/restructuring quarterly report with your school teams that are required to use these tools. Be prepared to share information about your discussions during Webinar Session 3.

    Read pages 63-75 in the Handbook on Restructuring and Substantial School Improvement before Webinar Session 3.

    Review your current CII division plan and make revisions based on today’s discussion.


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    CII Web-based Planning Tool – Management and UseStatus Chart (Group 1- 8RD)

    Key: / = startedX = completed


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    CII Web-based Planning Tool – Management and UseStatus Chart (Group 2 – 9RD)

    Key: / = startedX = completed


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    CII Web-based Planning Tool – Management and UseStatus Chart (Group 3 – 10RD)

    Key: / = startedX = completed


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    Revising Your Plan: Management and UseStep 1- Select Step 5 on Main Menu


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    Revising Your Plan: Management and UseStep 2- Select the Indicator


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    Revising Your Plan: Management and UseStep 3- Edit Steps 1-3


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    Revising Your Plan: Management and UseStep 4- Save Your Work and Add New Tasks


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    Revising Your Plan: Management and UseStep 5- Complete 5a – 5d and Save Your Work


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    Questions Management and Use

    Next webinar session:

    Group 1 (8RD) – November 10, 2009 at 10:00 a.m.

    Group 2 (9RD) – November 12, 2009 at 10:00 a.m.

    Group 3 (10RD) – November 10, 2009 at 1:00 p.m.


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