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Parliamentary Procedure. Parliamentary Procedure:. A set of rules used to conduct a meeting in an orderly manner 3 major functions: 1. Ensure meetings run smoothly 2. Help group focus on issues most important to entire group 3. Ensure that meetings are run according to democratic principles.

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Parliamentary Procedure

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Parliamentary Procedure


Parliamentary Procedure:

  • A set of rules used to conduct a meeting in an orderly manner

  • 3 major functions:

    • 1. Ensure meetings run smoothly

    • 2. Help group focus on issues most important to entire group

    • 3. Ensure that meetings are run according to democratic principles


Parliamentary Procedure:

  • 5 basic principles:

    • 1. One question at a time- handle one issue before considering another; maintain order

    • 2. Majority rule- simple majority = at least one more than ½ of people who voted

    • 3. Protection of minority rights- minority = less than ½ of group agrees; hear all viewpoints

    • 4. Equality of rights and responsibilities- precedence

    • 5. Free debate- discussion where pro & con speeches alternate


Parliamentary Procedure

  • Quorum = minimum number of members that must be present for the group to conduct business

  • Chair/ Presiding Officer- names for person running the meeting

    • Duties:

      • Maintain control- members follow parli. procedure

      • Maintain order- prevent filibustering = making long speeches to waste time to prevent vote on issue

      • Act impartially- don’t take sides

      • Recognize speakers impartially- precedence


Motions

  • Motion- proposal for action made by a member

    • Main motions- set forth new items of business to be considered; require a second before they can be debated and a simple majority vote

    • Subsidiary motions- allow members to change or dispose of a main motion being discussed; proposed after main motion to which they apply; must be debated and voted on before group can return to main motion

      • Lay on the table- temporary postponement of action; requires simple majority

      • Previous question- immediate vote to stop discussion on a motion; requires 2/3 majority

      • Limit/ extend debate- calls for time limit; requires 2/3 majority

      • Amend- change wording of motion; requires simple majority


Motions (cont.)

  • Privileged motions- concern running of meeting itself

    • Adjourn- calls for meeting to close; requires simple majority

    • Recess- calls for a break; requires simple majority

    • Question of privilege- calls for immediate action on such things as lighting, heating, disturbances, etc.; no vote required- only approval of chair

  • Incidental motions- relate to questions of procedure

    • Point of order- request info. about something in order or to point out a violation of parli. procedure; no vote required

    • Suspend the rules- allows members to do something not normally allowed by the rules; requires 2/3 majority

  • Renewal motions- get discussion reopened on decisions already made

    • Reconsider- discussion of motion already passed; requires simple majority

    • Rescind- cancellation of action taken on previous motion; requires 2/3 majority

    • Take from the table- reopen discussion of a motion that had earlier been laid on the table; requires simple majority


Amending a Motion

  • Amendment must be specific; insert, add, strike out, strike out and insert, substitute

  • Amendment must be germane to a motion; germane = must relate to issue of original motion

  • Amendment cannot be made by inserting word not into the main motion


Voting

  • Previous question- oral vote “Aye,” “No,” or “Abstain”

  • Abstain = member does not wish to support or oppose motion being voted upon

  • When vote is too close to call, group can call for a division of assembly- requires chair to call for a 2nd vote done in a different method from one used in 1st vote


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