1 / 30

Virtual Office Creation and Renovation

Virtual Office Creation and Renovation. Bradley Thompson Christian Gallai Muhanned Qouqa. By. Presented To. Professor Joseph Vybihal. ECSE 474 Design Project 1 Summer 2009. Introduction. Main Layout. New Features. Development. Conclusion. What is Voffice ?.

jameswoodward
Download Presentation

Virtual Office Creation and Renovation

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Virtual Office Creationand Renovation Bradley Thompson Christian Gallai Muhanned Qouqa By Presented To Professor Joseph Vybihal ECSE 474 Design Project 1 Summer 2009

  2. Introduction Main Layout New Features Development Conclusion What is Voffice? • How would you work without leaving your home? • How would a manager manage his/her team without being in the same physical location? • How would communication work? • How would we share information? 1 Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  3. Introduction Main Layout New Features Development Conclusion Main Layout • Current Main Page • Yell Chat area • My Office area • Office tools • Side-Menu 2 Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  4. Introduction Main Layout New Features Development Conclusion Side-Menu • Different access depending on the class of the user • Access to a virtual floor • Options: • General • Employees • Projects • Meeting • Accounting • Software Eng. • Administrator 2 Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  5. Introduction Main Layout New Features Development Conclusion Office Tools • Text Editor • Address Book • Messenger • Favorites • Calendar • File Browser • Calculator • Preferences 2 Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  6. Introduction Main Layout New Features Development Conclusion Other Features • Meeting Rooms • Employee Search • Virtual Library 2 2 2 Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  7. Introduction Main Layout New Features Development Conclusion Main Focus • We will focus our work on the main page • Layout redesign • New Office Tools • New Sidebar Tools • Integration of old features • Integration of APIs • Technology that will be used include: • HTML • PHP • MySQL • Javascript Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  8. Introduction Main Layout New Features Development Conclusion Virtual Office Creationand Renovation Muhanned Qouqa Christian Gallai Bradley Thompson Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  9. Introduction Main Layout New Features Development Conclusion New Tools • New Office Tools • Website Link Tool • Program Shortcut Tool • Message Stack • Editable Profile • New Sidebar Tools • Status • Quick Search • New Features • Online Office Integration • Call Center Integration • Visiting Office Page • Knock Feature 3 6 5 4 Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  10. Introduction Main Layout New Features Development Conclusion Website Link Tool • Located on Office Page for quick access • Options to create, edit or delete website links • Quick access to frequently accessed sites: • Databases • Company Website • Search Engines • E-mail Sign in Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  11. Introduction Main Layout New Features Development Conclusion Program Shortcut Tool • Located on Office Page for quick access • Similar layout and options as Website Link Tool • Quick access to frequently accessed programs: • Microsoft Office • E-mail Client • Accounting Software • Programming Software Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  12. Introduction Main Layout New Features Development Conclusion Message Stack • Integrated with new messaging system • Toolbar icon displays live message count • Option to create, view, reply to, and delete messages • User receives notification when a message is sent to them Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  13. Introduction Main Layout New Features Development Conclusion Editable Personal Profile • Uploadable Photo • Editable contact information • Quick link on office toolbar • Integrated with: • Visiting office page • Message Alerts • Knock Alerts Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  14. Status Introduction Main Layout New Features Development Conclusion • Viewable on office page • Status can be logged for managerial purposes Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009 Located on sidebar for quick access no matter which page of the application the user is viewing Allows for more efficient communication by making availabilities viewable to users of the Virtual Office 14

  15. Introduction Main Layout New Features Development Conclusion Quick Search • Includes scrollable drop-down menu and clear option • Located on sidebar for constant access when using the application • Efficient way to navigate through application • Searchable items: • Application Pages • Employee Names • Website Links • Program Links • Message Titles Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  16. Visiting Office Page “The Door” contains many options for inter-office communication: Knock Yell Email Phone Leave Note Integration of: Personal Profile Status Call Center Messaging Knock Introduction Main Layout New Features Development Conclusion Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  17. Online Office Integration Introduction Main Layout New Features Development Conclusion • Google Docs: File Sharing • Google Docs : Document Editor • Google Spreadsheets : Spreadsheet Editor • Zoho Office: • Zoho Writer : Document Editor • Zoho Sheet : Spreadsheet Editor • Zoho Show : Presentation Editor • Supports a wide range of file formats • Zoho Office is integrated using the: • Zoho Data API : Account required, Sharing and Collaboration • Zoho Remote API : No account required, no sharing 7 8 Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  18. Call Center Integration Integrated with Visiting Office page Allows for voice communication between users Several options available such as: Google Talk : Easy to integrate Voice calls Skype : More difficult to integrate Voice calls and Video calls Both options require the program to be installed to get access to the call functionality Introduction Main Layout New Features Development Conclusion 9 10 Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  19. Introduction Main Layout New Features Development Conclusion Virtual Office Creationand Renovation Muhanned Qouqa Christian Gallai Bradley Thompson Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  20. Knocking-Intro Knocking informs the recipient that the knocker wishes to communicate Efficient means of initiating: Video conference Instant messaging Handshake protocol ensures that both users are available to begin communication Introduction Main Layout New Features Development Conclusion Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  21. Knock Request Introduction Main Layout New Features Development Conclusion • Initiated by clicking the “Knock” button on a co-worker’s page • Choices of Interaction methods presented: • Video Conference • Instant Message • User can send a message with request • Profile image and company related info displayed on page Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  22. Knock Alert Knock recipient receives an onscreen message stating that “Someone is Knocking” Allows user to view or ignore request Displays profile photo of sender as well as the desired interaction Option to “View Message” brings user to “Knock Reply” screen Same alert format integrated with messaging system Introduction Main Layout New Features Development Conclusion Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  23. Knock Reply Viewed message displays: Knocker profile photo company information Desired interaction Message (if any) Knock reply screen allows the recipient to accept or deny interaction requests Knock reply also allows recipient to enter any desired decline message Default decline message sent to user if recipient does not wish to accept interaction Introduction Main Layout New Features Development Conclusion Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  24. Development Timeline Introduction Main Layout New Features Development Conclusion Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  25. Development Process Waterfall process Design/Brainstorming: Decision on focus Possible Features Possible Tools Current State of Project Requirements and Specifications UML Modeling Currently completed Use Case Diagram Introduction Main Layout New Features Development Conclusion Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  26. Development Process Research Learn Necessary languages Necessary Processes Current System Prototype Determine amount of work necessary to complete the project Refine requirements Horizontal prototype Final Coding Implementation of new office features Testing Integration of new office into overall system Introduction Main Layout New Features Development Conclusion Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  27. Final Coding Ordering Office Tools: Difficulty = 2/4 ; Priority = 3/4 ; Work Required = 4/10 Sidebar Tools Difficulty = 2/4 ; Priority = 3/4 ; Work Required = 4/10 Office Redesign: Difficulty = 3/4 ; Priority = 4/4 ; Work Required = 7/10 Knock Difficulty = 2/4 ; Priority = 4/4 ; Work Required = 6/10 Integration Difficulty = 2/4 ; Priority = 4/4 ; Work Required = 9/10 Introduction Main Layout New Features Development Conclusion Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  28. Conclusion Introduction Main Layout New Features Development Conclusion • Virtual Office Creation: • New tools • Office tools (program shortcut, website link, etc…) • Sidebar tools (quick search, status) • Google docs and Zoho integration • New Interactions • Messaging system • Knock • Call Center integration • Virtual Office Renovation: • New Personal Office design and layout Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  29. Introduction Main Layout New Features Development Conclusion References [1] http://voffice.cs.mcgill.ca/. Accessed on June 1, 2009. [2] http://voffice.cs.mcgill.ca/Main/index.php. Accessed on June 1, 2009. [3] http:// flyosity.com/images/_blogentries/networkicon/stepfinal2.png. Accessed on May 30, 2009. [4] http://www.graphicmania.net/wp-content/uploads/Folder_Icons ialaddin.jpg. Accessed on May 30, 2009. [5] http://iphone3g-india.com/wp-content/uploads/2008/09/taskbar- notifier-iphone1.jpg. Accessed on May 30, 2009. [6] http://www.iconarchive.com/icons/gakuseisean/radium/MSN-Messenger-256x256.png. Accessed on May 29, 2009. [7] http://blazewebstudio.co.za/blazewebstudio.blog/wp-content/uploads /2009/04/google-docs-good-logo.jpg. Accessed on June 4, 2009. [8] http://www.techstrom.com/blog/uploaded_images/zoho-logo-large-700658.jpg. Accessed on June 4, 2009. [9] http://media.photobucket.com/image/skype%20icon/galigio/skype_ logo.jpg. Accessed on June 4, 2009. [10] http://www.veryicon.com/icon/png/Application/3D%20Cartoon%20 Icons%20Pack%20|||/Google%Talk.png. Accessed on June 4, 2009. Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

  30. Q&A Muhanned Qouqa | Christian Gallai | Bradley Thompson | June 5, 2009

More Related