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DIS System Improvements. DHAP / DVP Improvements. DHAP Improvements. Changes to the Search Screen. Info Field Field indicates the family is a DHAP Family. Changes to the Household Information. Pre-Disaster Program Type FE: FEMA Family Phase 1 FT: FEMA Family Phase 2.

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Dis system improvements

DIS System Improvements

DHAP / DVP Improvements



Changes to the search screen
Changes to the Search Screen

Info Field

Field indicates the family is a DHAP Family


Changes to the household information
Changes to the Household Information

Pre-Disaster Program Type

FE: FEMA Family Phase 1

FT: FEMA Family Phase 2


Changes to the household information1
Changes to the Household Information

Mailing Address Field

Displays the family current mailing address as provided by FEMA


Changes to the household information2
Changes to the Household Information

New Program Type

DH: FEMA Family Phase 1

DT: FEMA Family Phase 2


Changes to the dhap family members information
Changes to the DHAP Family Members Information

Total Number of Family Members Field

Displays the total number of family members as shown on the family members section.

Calculation fixed.


Changes to the lease record information
Changes to the Lease Record Information

DHAP Family

Lease record field that indicates the family is a DHAP Family.


Changes to the lease record information1
Changes to the Lease Record Information

FMR Field

Used by the PHA to input the FMR for the area where the family is currently living based on the Rental Unit Address. This field is pre-populated whenever received from FEMA. Information should be fixed by the PHA if not correct.

Payment Standard Field

Used by the PHA to input the Payment Standard for the area where the family is currently living based on the Rental Unit Address. Information should be fixed by the PHA if not correct.


Changes to the lease record information2
Changes to the Lease Record Information

FEMA Payment Field

This field provides the PHA the amount of the payment that FEMA or CLC was making to the family or to the family’s landlord. This field is pre-populated whenever received from FEMA. If family/owner disputes the DIS record for the FEMA payment, the PHA may correct based on DAP contract/payment documentation.


Changes to the lease record information3
Changes to the Lease Record Information

Lease Rent Field

Used by the PHA to input the Lease the owner is charging for the unit.

If family/owner disputes the DIS record for the FEMA payment or the Lease Rent. PHA may correct based on DAP contract / payment documentation.


Changes to the lease record information4
Changes to the Lease Record Information

HAP Total

This field is automatically calculated using the following formula:

(Higher of Payment Standard / FMR / FEMA Payment)

NOT TO EXCEED the Lease Rent.


Changes to the lease record information5
Changes to the Lease Record Information

HAP Contract Effective Date Field

Used by the PHA to input the Lease Effective Date.

Cannot be before 12/01/2007.

HAP Contract Termination Date Field

Used by the PHA to input the Lease Termination Date.

Cannot be after 02/29/2009.


Changes to the lease record information6
Changes to the Lease Record Information

Program End Date Field

Displays the DHAP or DVP Program End Date.

Fixed field that can only be changed by HUD.


Changes to the lease record information7
Changes to the Lease Record Information

Family Contacted Check Box

Used by the PHA to indicate they were able to contact the family.

(Field previously named INTAKE)


Changes to the lease record information8
Changes to the Lease Record Information

Family Agreed to Case Management Check Box

Used by the PHA to indicate the family agreed and signed the DHAP Family Obligations including but not limited to the Case Management Guidelines.

(Field previously named CASE MANAGEMENT)


Changes to the lease record information9
Changes to the Lease Record Information

Landlord Signed HAP Contract Check Box

Used by the PHA to indicate the landlord has agreed to participate and has signed the HAP Contract and/or the Lease Addendum.

(Field previously named LANDLORD)


Changes to the lease record information10
Changes to the Lease Record Information

Tenant ID

Field provided to the PHA to cross reference the SSN’s with their own tenant ID on their systems.

This field is OPTIONAL.

PHA Tenant Remarks

Field provided for the PHA to input any tenant remarks as they might consider appropriate.

This field is OPTIONAL.



Changes to the dvp family members information
Changes to the DVP Family Members Information

Total Number of Family Members Field

Displays the total number of family members as shown on the family members section.

Calculation fixed.


Changes to the dvp lease information
Changes to the DVP Lease Information

Total Tenant Payment Field

Field added for the PHA to enter the required Total Tenant Payment as per the Section 8 Program rules.


Changes to the dvp lease information1
Changes to the DVP Lease Information

HAP Total Field Calculation Fixed

Displays the Calculated HAP total based on the following formula:

(Lower of Payment Standard / Gross Rent) - Total Tenant Payment


Changes to the dvp lease information2
Changes to the DVP Lease Information

DHAP Fields Removed

DHAP Intake, Case Management and Landlord fields removed.


Implementation date
Implementation Date

  • ALL changes implemented as of March 2, 2008.

  • To report any systems problem or for questions regarding these changes please email:

    [email protected]


Port outs vs re assignments

PORT-OUTS vs.RE-ASSIGNMENTS


Ports vs re assignemts
PORTS vs. RE-ASSIGNEMTS

  • Families should ONLY be PORTED to another PHA if the port-out PHA has the family under a HAP Contract (DRSC Signed).

    • PHA porting-out MUST contact the receiving PHA to validate their DHAP participation and to let them know about the family port.

    • PHA’s can only port to DHAP participating PHA’s.

      See list of participating PHA at:

  • If the family is not yet under a HAP contract, it should NOT be ported, but RE-ASSIGNED. For reassignments please email: [email protected]

http://www.hud.gov/offices/pih/publications/hurricane.cfm


Ports vs re assignments
PORTS vs. RE-ASSIGNMENTS

HAP Contract Effective Date Field

Used by the PHA to input the Lease Effective Date.

HAP Contract Termination Date Field

Used by the PHA to input the Lease Termination Date. For PORT-OUTS please enter the date the current HAP Contract ends BEFORE porting out.


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