Derby Business School

1. www.derby.ac.uk/dbs Derby Business School www.derby.ac.uk/dbs

2. Education with the personal touch Session 12 - Revision www.derby.ac.uk/dbs

3. Module Learning Outcomes On successful completion of the module, students will be able to: • Identify and assess organisational and strategic issues relevant to project management • Assess and justify different approaches to managing projects using a variety of philosophies, methodologies, tools and techniques • Apply a range of practical project management tools and techniques to the overall management of a project throughout the Project Life Cycle. • Evaluate the critical success factors in successful project management. www.derby.ac.uk/dbs

4. The Project Life Cycle (PLC) -the time distribution of project effort How long?? Level of effort Stages of the Project Time Planning, scheduling, monitoring, control Evaluation and termination Conception Selection

5. The 5 Phase Project Life Cycle DEFINE PLAN ORGANISE CONTROL CLOSE Determine personnel needs Recruit Project Manager Recruit Project Team Organise team Assign work packages Identify activities Estimate time & cost Sequence activities Identify critical activities Write project proposal Define management style Establish control tools Prepare status report Review project schedule Issue change orders Obtain client acceptance Install deliverables Document the project Issue final report Conduct project audit State the problem Identify project goals List the objectives Determine preliminary resources Identify assumptions and risks IMPLEMENTATION PLANNING

6. (NB Overlay the concepts!) Communication, at every 'stage' 5-Stage Project Approach Stage 3 EDUCATION & COMUNIC-ATION Stage 5 IMPLEMENTATION/ HOLD THE GAINS Stage 4 IMPLE-MENTATION PLAN Stage 1 PROPOSAL Stage 2 ANALYSIS AND PLANNING Step I IDENTIFY PROBLEM Step V SELECT THE SOLUTION Step VIII CONTINUE TO IMPROVE Step IV GENERATE SOLUTIONS Step III ANALYSE DATA Step VII IMPLEMENT & TEST Step II GATHER DATA Step VI PLAN THE IMPLEMENTATION Problem- Solving Process

7. Expanding the Arrow - team dynamics of a project Forming Storming Norming Performing Mourning Stage 3 EDUCATION & COMUNIC-ATION Stage 5 IMPLEMENTATION/ HOLD THE GAINS Stage 4 IMPLE-MENTATION PLAN Stage 1 PROPOSAL Stage 2 ANALYSIS AND PLANNING Step I IDENTIFY PROBLEM Step V SELECT THE SOLUTION Step VIII CONTINUE TO IMPROVE Step IV GENERATE SOLUTION Step III ANALYSE DATA Step VII IMPLEMENT & TEST Step II GATHER DATA Step VI PLAN THE IMPLEMENTATION

8. Expanding the Arrow - change is happening throughout the project Stage 3 EDUCATION & COMUNIC-ATION Stage 5 IMPLEMENTATION/ HOLD THE GAINS Stage 4 IMPLE-MENTATION PLAN Stage 1 PROPOSAL Stage 2 ANALYSIS AND PLANNING Unfreeze Change Refreeze Step I IDENTIFY PROBLEM Step V SELECT THE SOLUTION Step VIII CONTINUE TO IMPROVE Step IV GENERATE SOLUTIONS Step III ANALYSE DATA Step VII IMPLEMENT & TEST Step II GATHER DATA Step VI PLAN THE IMPLEMENTATION

9. Expanding the Arrow Stage 3 EDUCATION & COMUNIC-ATION Stage 5 IMPLEMENTATION/ HOLD THE GAINS Stage 4 IMPLE-MENTATION PLAN Stage 1 PROPOSAL Stage 2 ANALYSIS AND PLANNING Managing in 4 directions Step I IDENTIFY PROBLEM Step V SELECT THE SOLUTION Step VIII CONTINUE TO IMPROVE Step IV GENERATE SOLUTIONS Step III ANALYSE DATA Step VII IMPLEMENT & TEST Step II GATHER DATA Step VI PLAN THE IMPLEMENTATION

10. The Project Objectives ‘Iron’ Triangle Quality Cost Time 'Good, cheap, fast - you can have any two!' Slack, N., et al., (2010) Operations Management,

11. Expanding the Arrow again Stage 3 EDUCATION & COMUNIC-ATION Stage 5 IMPLEMENTATION/ HOLD THE GAINS Stage 4 IMPLE-MENTATION PLAN Stage 1 PROPOSAL Stage 2 ANALYSIS AND PLANNING Step I IDENTIFY PROBLEM Step V SELECT THE SOLUTION Step VIII CONTINUE TO IMPROVE Step IV GENERATE SOLUTIONS Step III ANALYSE DATA Step VII IMPLEMENT & TEST Step II GATHER DATA Step VI PLAN THE IMPLEMENTATION Learning Learning Learning

12. Introduction The Organisational Ideal for ‘Strategy’ • Clear organisation direction • Understood by everyone • Everything purposeful • Demonstrable link between activities • Everyone connected • Conversion of strategic objectives through operational ventures • Requires active participation by project managers

13. Stakeholder Mapping Level of Interest Low High A Minimal effort B Keep informed Low Power D Key players C Keep satisfied High Mendelow (1997)

14. Stakeholder Assessment Stakeholder: ……………………. Their goals? Past reactions? Behaviour expected of them? Will change be positive or negative to them? Likely reactions? Ideas for action? ………………………………… ………………………………… …………………………………………………………………… ……………………………………………………………………………………………………… ………………………………… …………………………………

15. A Project Charter - PID Problem Statement (15 words max)……………… Goals…………………………………………………………… Business Opportunity………………………………………. Scope…………………………………………………………… Cost/Benefit Projection………………………………… Milestones for Completion:…………………………... Roles and Responsibilities:…………………………….. Project Initiation Document/ Project Scoping Document etc

16. The Nine Key Areas for Planning • Integration • Scope • Time • Cost • Quality • Human Resources • Communications • Risk • Procurement

17. Work Breakdown Structure HOUSE Plumbing Electrical Civil Piping Sewerage Foundations Walls / roof Wiring Appliances

18. The Risk Register or Log • Reference list of risks • Title and description of the risk • Current status of risk • Potential impacts • Risk owner • Actions • Action log

19. Microsoft Project Gantt Chart

20. Question for you to think about • How will you structure the Markeaton Park Project (or the organisation for your assignment)? • What advantages / disadvantages does this offer? • What do you think a project manager should take into account when constructing and managing their project team?