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Module 8: HIS Pre-bid and Bid Evaluation. Workshop. Mark Heggli Innovative Hydrology, Inc. Consultant to the World Bank Expert Real-time Hydromet Information Systems.

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Module 8:

HIS Pre-bid and Bid Evaluation

Workshop

Mark Heggli

Innovative Hydrology, Inc.

Consultant to the World Bank

Expert Real-time Hydromet Information Systems


Examples that refer to products are intended for illustrative purposes only, and do not imply an endorsement or recommendation of any particular product


Pre-bid Period

  • Purpose of Pre-bid Period

    • Clarify the Commercial and Technical Requirements of the Tender

  • Why


Pre-bid Process

  • Perform Graphic


Bid Evaluation Process

  • Importance of Bid Evaluation

    • Assures bidder offers qualified equipment

    • Assures bidder offers qualified integration

    • Assures bidder offers qualified services


Critical Requirements

  • Key Components

    • Data Logger

    • Sensors

    • Telemetry

    • Computer Hardware

    • Computer Software


Critical Requirements

  • Key Specifications

    • Equipment Identification

      • Make

      • Model

      • Year in production

      • Anticipated end of support

    • Accuracy

    • Resolution

    • Precision/Repeatability


Critical Requirements

  • Functional Aspects

    • Backup Power – Calculations & Schematic

    • Grounding – Details & Schematic

    • Computer Network – Details & Schematic

      • Modem

      • Router

      • Switch/Hub

    • SCADA – Operational Schematic


Starting Point

  • Equipment Offer


Common Problems with Bids

  • The Bid Offer is not Clear

    • Make/Model not indicated

  • Self –certification is incorrect

    • Equipment must be “easy to use”

  • Offered Equipment Does Not Meet Specs

  • Offered Equipment are not represented correctly

    • Equipment does not meet specificationsDoes not meet specifications

    • Accuracy

    • Resolution

    • Precision/Repeatability

    • Functional Requirements

    • Hydrometric data collection

    • Supervisory Command and Control (SCADA)


Evaluating Bids

  • Bidders are to supply data sheets on all hardware

  • All responses indicating compliance by the bidder are to be confirmed in the data sheets.

  • Bidder can add manufacturers letter indicating compliance by the manufacturer


Why Confirm Specifications of Equipment Offer?


Case 1: Water Level Measurement Equipment


Tender Specification

Equipment Specification


Bid Evaluation Review Example

Refers to Equipment Warranty


Case 2: Computer Server Hardware


Specifications


Which Software Components are Normally Part of a HIS?

a. Data Collection

b. Quality Control

c. Microsoft Office

d. Data Visualization

e. Web Server


Which Software Components are Normally Part of a HIS?

a. Data Collection

b. Quality Control

c. Microsoft Office

d. Data Visualization

e. Web Server


Which Software Components are Normally Part of a HIS?

a. Data Collection

b. Quality Control

c. Microsoft Office

d. Data Visualization

e. Web Server


Which Software Components are Normally Part of a HIS?

a. Data Collection

b. Quality Control

c. Microsoft Office

d. Data Visualization

e. Web Server


Which Software Components are Normally Part of a HIS?

a. Data Collection

b. Quality Control

c. Microsoft Office

d. Data Visualization

e. Web Server


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