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GIL KnowledgeBase. GALILEO Interconnected Libraries 19 May 2005 Phil Williams – Director Virtual Library Support Email: [email protected] Phone: 404-651-2662. Background. Old system based upon Voyager. Either open or closed access – not both.

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gil knowledgebase

GIL KnowledgeBase

GALILEO Interconnected Libraries

19 May 2005

Phil Williams – Director Virtual Library Support

Email: [email protected] Phone: 404-651-2662

background
Background
  • Old system based upon Voyager.
  • Either open or closed access – not both.
  • Adding content required Templated Input and the Voyager Cataloging client.
  • Imported content must be MARC.
  • Limited customization: WebVoyage limits.
new features
New Features
  • Based upon open source software and uses mySQL as the database instead of Oracle.
  • Provides both open and restricted access.
    • Open access – no password required.
    • Restricted access by Username/Password and “Group Permissions”.
  • Input is similar to a simple word-processor.
    • Version control environment for documents.
  • More flexibility in customizing website.
accessing the gilkb
Accessing the GILKB
  • URL remains the same: http://gilkb.usg.edu

The new GIL KnowledgeBase can be used by the general GIL patron to find an answer to a question, instructions for doing a GIL search, etc.

In addition, the restricted access now provides the GIL Functional Committees a location to work on documents, procedures, policies as a group before publishing the final version.

Each GIL Functional Committee has its own folder plus a folder for published documents.

Each GIL Functional Committee has 2 passwords: read-only and read-write.

searching the gilkb
Searching the GILKB
  • Searching the GIL KnowledgeBase is the same for both open and restricted access.
  • There is a Browse option:
    • To list All Documents for your access privileges.
    • To list documents in specific Areas (folders).
  • There is a Search option:
    • Do a Basic search with limited options.
    • Do an Advanced search with more granularity.
  • Sort search results by clicking on a column heading – click again to reverse the sort.
gilkb help
GILKB Help
  • We are creating help information as needed.
  • Short online help videos are also being created.
  • Clicking on the Help link will open a smaller window with help options.
creating a document
Creating a Document
  • Login into the GIL KnowledgeBase.Note: The Login Usernames and Passwords are case sensitive.
  • Click on “KnowledgeBase” in left-hand column.
  • Click on “Create Document”.
  • The Document Creation Area will display.
    • Summary Input Area.
    • Permissions Selection Area.
    • Document Input Area.
document summary area
Document Summary Area
  • Title: Make the title meaningful and for FAQs the title should be the question addressed by the document.
  • Summary: Contains specific identifying information and a descriptive note.
    • Official document title using GIL Naming Convention.
    • Author(s) – may be Committee’s name.
    • Dates the document is “current”.
    • Special audience description.
document permissions
Document Permissions
  • Group Permissions: If Guest is selected ALL have access. If User is selected ALL Login accounts have access.
  • Area (Folder): The Areas represent topical folders. A document may be associated with multiple Areas but exist only once.
  • Category: The selection of a Category highlights the origination of the document. This is useful when sorting or as a limiting factor in searching.
document detail
Document Detail
  • Input Area Toolbar has functions similar to simple word-processors.
  • Document Construction Area is a WYSIWYG. You can cut and paste text from Notepad into this area. To force a carriage-return/line feed use SHIFT-ENTER.
  • If you are going to add an attachment to a document, save a blank document first and then add the attachment(s)…next complete the document.
document attachments
Document Attachments
  • Attachments Input/Display Area is only to be used after a document has had the Summary area created and the document has been saved for the first time.
  • Multiple attachments can be attached to a single document.
  • Attachments can be deleted.
  • The attachments will be listed in the Attachment area.
document processing
Document Processing
  • You must Save your document before it can be Submitted for further processing.
  • EachSaved document is assigned a unique ID number – this provides for version control.
  • When the document is Submitted, a notice will appear sending you to Doc Management.
  • Clicking on Doc Management will offer you 3 Actions: “Modify”, “Release” or “Delete”.
  • “Release” will publish the document.
gilkb demonstration
GILKB Demonstration

URL: http://gilkb.usg.edu

enjoy gugm 2005

Enjoy GUGM 2005

Thank you and have a GREAT day.

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