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Disability and Leave Services. Managing Disability and Family Leaves @ Stanford. Introduction and Agenda. Disability and Leave Services (DLS) – Overview Our Partners in Disability and Leave Management What are the “Services” in Disability and Leave Services? Metrics and Trends

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disability and leave services

Disability and Leave Services

Managing Disability and Family Leaves @ Stanford

introduction and agenda
Introduction and Agenda
  • Disability and Leave Services (DLS) – Overview
  • Our Partners in Disability and Leave Management
  • What are the “Services” in Disability and Leave Services?
  • Metrics and Trends
  • 2011 Initiatives
overview
Overview
  • Disability and Leave Services (DLS)
    • Part of Human Resources Information Systems (HRIS)
    • Charter – Centralized Administration of Disability and Leaves
      • Adhere to all federal and state statutes and regulations relating to leaves
      • Adhere to all Stanford policies relating to leaves
      • Consistency in administration of those regulations and policies
    • Organization
      • Patti Smilovitz – Manager, HR Data Services
        • Disability and Leave Services
        • Educational Assistance Programs – TGP/STAP/STRP
      • Laurie Jarocki – DLS Analyst (Alpha A – G)
      • Rubi Paredes – 50% DLS Analyst (Alpha H – K)
      • Nicole Peixoto – DLS Analyst (Alpha L - Q)
      • Wendy Freeman – DLS Analyst (Alpha R – Z)
dls partners in leave administration
DLS Partners in Leave Administration

Partnership: A cooperative relationship between people or groups who agree to share responsibility for achieving some specific goal.

  • HR Managers and Administrators
  • Employee Relations
  • Office of General Counsel
  • Payroll
  • Benefits
  • Risk Management
  • Vendors (Zurich, Liberty Mutual, and Unum)
services
Services
  • Salary Continuation
    • Axess Timecard / Direct Paycheck Deduction
  • PeopleSoft Transactions Related to LOA
  • LTD Termination / Terminations while on LOA
  • Salary Continuation Projections
  • Manage Liberty Mutual Services
    • Claim/Leave Management
    • Report Distribution
    • InfoSource / ClaimTrac Access
    • Monthly Conference Calls / Issues Log / Trouble-shooting
  • Resource for HR Community
    • DLS Bulletin
    • 2011 Initiatives
metrics
Metrics
  • New Leaves
    • Up 17%
  • Open Leaves
    • Up 7%
  • Intermittent / Part Time
    • Up 54%
metrics1
Metrics
  • Average Duration
    • 2009 = 7.65 weeks
    • 2010 = 6.15 weeks
  • Gender
    • Female 78% v Male 22%
  • Overpayments
    • ~ 140 per year
trends intermittent part time
Trends – Intermittent / Part Time
  • Types of I/PT Leaves
  • Intermittent / Part Time
    • 54% increase between Oct 2009 and Oct 2010
initiatives
Initiatives
  • Outreach to HR Community
    • Lunch-n-Leaves
    • Annual Disability & Leaves Forum
  • Update DLS Website
  • Improve Occ / Non-Occ Coordination
    • Partner with Risk Management to improve communication with Zurich
  • Disability and Leaves Desk Book
    • Comprehensive resource for anyone who touches the disability and leaves process at local HR level
more information
More Information
  • Attend Lunch-n-Leaves
  • Read DLS Bulletin
  • Go to DLS Website
  • Ask Questions!
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