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Finance Department Proposed Budget Fiscal Year 2012 - 2013

Finance Department Proposed Budget Fiscal Year 2012 - 2013. Gloriette Beck Director of Finance. Budget Workshop May 2012. Department Overview.

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Finance Department Proposed Budget Fiscal Year 2012 - 2013

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  1. Finance DepartmentProposed Budget Fiscal Year 2012 - 2013 Gloriette Beck Director of Finance Budget Workshop May 2012

  2. Department Overview • The Finance Department supports the City of Modesto and its Strategic Plan by ensuring all financial transactions are properly accounted for in accordance with generally accepted accounting principles. • Assists in forecasting and cost-benefit analysis of proposed actions. • Assists the Mayor and City Manager with preparation of the City’s budget. • Oversees the City’s purchasing activities. • Serve our residents by providing utility billing, cashiering, business license administration and other activities.

  3. Finance Divisions

  4. 4-Year General Fund Expense History Including FY12-13 Proposed Budget

  5. Proposed FY 12/13 General Fund Expenditures by Division Total Expenses - $4,897,367

  6. Finance’s Staffing History • Loss of: • 2 Deputy Directors • 2 Budget Analyst Equivalents • 3 Administrative Support • 20% Reduction in Staff

  7. Proposed FY 2012/13 Budget – General Fund Impact

  8. Proposed FY 2012/13 Expense Budget – Non-General Fund • Central Stores Fund – $4,414,342 • Water Fund for Utility Billing/Cashiering – $2,585,826 • Copier Fund – $28,270

  9. Strategic CommitmentsAchievements • #3 - Provide an innovative and accountable city government that embraces a standard of service excellence through adaptive leadership and responsive public service. • Implementation of a new ERP software package for the City’s financial accounting system • Audit of the City’s financial reports and records – No material findings • Bond refunding strategies • Assisted with the formation of the Modesto Regional Fire Authority and the Stanislaus Regional Water Authority • Successfully partnered with PW and UPP on water rate studies and other issues • #5 – Champion education partnerships • Mayor’s Top 50 Teens Program

  10. Key Performance Measures • Approximately 77,000 Bills Monthly • Process over 5,000 Monthly Online Payments • Approximately 7,000 Payments Made Over the Phone • 15.6% Use Payment Technology • 27th Consecutive Year - Government Finance Officers’ Association (GFOA) Annual Award for Excellence in Financial Reporting

  11. Challenges and Opportunities • Challenges • Human Resources Capital is limited – Implementation of COSMO additional workload • Struggle to provide a consistent high level of service with increasing workloads • Expanding strategic partnerships • Dissolution of the Modesto Redevelopment Agency • Opportunities • Possible long-term debt restructuring • New web based customer service system – Unmet Need that was funded • New process efficiencies by taking advantage of COSMO technology

  12. COSMO – A Time of Transition Advantages • Savings on System Maintenance • Decentralized System • Shifts of Workload • Increased ‘Audit Review’ of Transactions to Ensure Accuracy • Information Outputs – Real Time Data • Maximizing Paperless Technology Opportunities • Expanded Information Reporting • Implementation of Self-Service and Performance Management Modules • Improvement of Existing Process for Maximum Efficiencies • Implementation of New Budgeting – Performance Measures and Forecasting System

  13. Closing Comments Thank You & Questions Contact: Gloriette Genereux, ggenereux@modestogov.com

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