Customer Service

1. Customer Service In Healthcare

2. Objective • 6.32 Demonstrate respectful and empathetic treatment of ALL patients/clients. (customer service)

3. Does it Matter in Healthcare? • YES! • The healthcare market is competitive. • Patients have choices. • Patients evaluate the entire experience. • Have you or a family member ever made the decision to switch healthcare providers? Why?

4. Patient Expectations • Need to meet patients’ expectations in order for them to be satisfied. • Health care workers are responsible for patient satisfaction. • What is the cost of an unhappy patient?

5. What’s it Like to be a Patient? • Do you think most patients find the world of health care to be frightening and stressful? • How do you feel when you are receiving healthcare? • Does the “fear factor” that is often associated with health care create a greater need for healthcare worker kindness?

6. Patient Service Questions • How long did you wait before being seen? • Were you informed of any delays? • Were you given clear instructions? • Were all your questions answered, and were you given info about how to have future questions answered? • Were all procedures explained? • Were all personnel courteous and compassionate?

7. What Should Healthcare Workers Do? • Smile when appropriate. • ALWAYS speak warmly and courteously. • Use professional language – and use the patient’s name. • NEVER tell patients your personal problems, and be careful about giving any personal information. • Focus on the patient’s needs.

8. Did you Know? • Medical lawsuits are mostly related to whether or not the patient likes you. • ANY lawsuit, warranted or not, is extremely stressful for everyone involved. • Many lawsuits can be avoided if healthcare workers assure that patients are satisfied with their care.

9. Facts About Customer Satisfaction • A good experience is told to 8 people, and bad experience to 22! • 7 out of 10 patients who change providers do so because of poor service or indifference toward them. • Satisfying and retaining current patients is 3-10 times cheaper than attracting new patients. • 70% of complaining patients will return if you resolve the complaint in their favor.

10. How to Handle a Complaint • If possible, sit at eye level with the patient. • Take notes on what the patient says. • Ask questions to clarify but DO NOT be defensive. • Try to understand the problem from the patient’s point of view. • Thank the patient.

11. Seek Resolution • If you are the problem – apologize, and thank the patient for his/her feedback. • If you need more information, let the patient know you’ll get back to him/her. • Provide information the patient might be lacking. (Without defending.) • Try to find a resolution to the satisfaction of the patient.

12. Service Recovery • Service recovery involves the service provider taking responsive action to "recover" lost or dissatisfied customers, to alter their negative perceptions, convert them into satisfied customers, and to ultimately maintain a business relationship with them.

13. Service Recovery • What to do? • Own up to the mistake • Make it right – by: • Apologizing profusely • Fixing what you can fix • When possible, by providing reasonable compensation.

14. Customer Service for ALL Patients • If you follow the rules for providing excellent customer service for your patients, and you respect your patients’ rights, is there a need to have special strategies for caring for the very young, the very old, or economically disadvantaged patients?

15. A psychiatrist recommends a 17yr old be admitted to a Mental Health Facility to treat his depression. The parents refuse. Two weeks later the teen commits suicide. The psychiatrist has MOST LIKELY violated iRespond Question Multiple Choice F 2C3B6E36-E037-7247-84CD-693CB1B42CB6 A.) Ethical Standards B.) Legal Standards C.) Both ethical and legal standards D.) Neither ethical or legal standards E.)

16. Janie is frequently late for work. Even when she arrives on time she takes ten minutes to finish applying make-up and putting up her hair before beginning work. Her behavior MOST LIKELY violates iRespond Question Multiple Choice F 099BFDB7-C8B0-1F47-ABDD-544C88F09ACF A.) Ethical Standards B.) Legal Standards C.) Both ethical and legal standards D.) Neither ethical or legal standards E.)

17. Legal violations and ethical violations iRespond Question Multiple Choice F 2E20D437-812F-2940-AD8B-A8B5C1D8BEAE A.) Are both subject to criminal penalties B.) differ because legal violations always result in loss of license, where as ethical violations always result in suspension from duty C.) differ because legal violations are dealt with in a court of law, whereas ethical violations are dealt with by licensing agencies or professional organizations D.) differ because only ethical violations must be reported to licensing agencies E.)

18. What must a healthcare worker do to achieve patient satisfaction? iRespond Question Multiple Choice F F1EFF09C-A1DB-EC48-AA44-CB889A317487 A.) Smile and be friendly to the patient B.) Meet the patients expectations C.) Follow his/her scope of practice D.) Give the patient as much information as possible about his/her condition E.)

19. Guidelines for customer service suggest that a healthcare worker should iRespond Question Multiple Choice F 88A49040-C4D0-FA41-85E8-8C7807935B25 A.) Never share his/her personal problems with the patient B.) Always greet the patient with a smile C.) Speak using technical professional language D.) Never, ever disagree with a patient E.)

20. What physician is MOST LIKELY to be involved in a lawsuit iRespond Question Multiple Choice F DB87A853-4F8C-E140-BA2F-287814599248 A.) A minority physician B.) A physician who finished in the lowest 10% of their medical school class C.) A physician who cares for well educated patients D.) A physician who is abrupt and a poor listener E.)

21. You are an ophthalmic technician in a small community office. When checking out, a patient informs you that she is not coming back to this office. What should you do? iRespond Question Multiple Choice F 5C591209-9E13-F044-91FC-44645903F862 A.) Wish her good luck B.) Ask her to wait while you get the OPtomitristto talk with her C.) Ask if something is wrong and if there is as if she will sit down and explain the problem to you D.) Do nothing because she did not offer to tell youifsomething was wrong with her care E.)

22. Nurse O'Conner forgot to properly secure a bed rail causing her patient Roger to fall out of bed and bruise his hip. Nurse O'Conner completed the report form required by the hospital and filed it 3 months later. What general requirement of incident reporting did Nurse O'Conner MOST LIKELY violate? iRespond Question Multiple Choice F 6FD2A150-4154-8A49-BB04-FF530F0CBE7F A.) Failure to focus on the facts B.) Failure to ensure prompt reporting C.) Failure to follow hospital policies regarding incident reporting. D.) Failure to document property damage E.)