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Time Management and Organizational Strategies. Get It Together Presentation provided by UTPB West Texas Literacy Center an HSI funded program. HSI is a federally funded program granted by the Department of Education Title V programs. Developed by: Ana Miller, M.A.. Ed., Reading Specialist.

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Time management and organizational strategies l.jpg

Time Management and Organizational Strategies

Get It Together

Presentation provided by UTPB West Texas Literacy Center an HSI funded program. HSI is a federally funded program granted by the Department of Education Title V programs.

Developed by: Ana Miller, M.A.. Ed., Reading Specialist


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Taking Control of Your Time and Your Life

  • Why is this important?

    • Time seems to “slip away”

    • Promotes authority over our lives and ourselves

    • Characteristic of successful people


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Determining Your Needs

  • Document

    • Categorize time spent on

      • Class attendance

      • Study time

      • Work

      • Commute time

      • Social

      • Family

      • Other


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Assess and Evaluate

Ask yourself:

Will the way I am spending my time contribute to my college success?

Do I need to make adjustments?

Which college related areas will require more of my time?

Am I willing to make the necessary changes to achieve college success?


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TIME TOOL #1 – A Calendar

  • Long-range perspective

  • BIG picture

    Due dates

    Test dates

    Holidays, vacations, special events

    Target dates


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TIME TOOL #2 – A Weekly Schedule

  • Balanced

  • Study time – 2 hours per week per credit hour

  • Regular time-regular place

  • ASAP after class

  • Utilize odd hours

  • Limit – No more than 2 hours per course at one time

  • Trade time

  • Cumulative review for each course


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Additional Weekly ScheduleTips

  • Color code

  • Post it in obvious places

  • Computer-generated

    • Easier to adjust

  • Include weekend study hours


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Organizational Strategies: HOW to Get Organized

Set Up Your Own System

Separate courses

Set up a simple filing system

Course folders

Academic information folders

Personal information folders

Organize your study area

Locate and regularly use an IDEAL

study location

Minor disasters can be anticipated and avoided


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KEY TO SUCCESS

  • Test Period

    Follow your schedule for approximately three weeks

    Adjust as the semester

    progresses.


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TIME TOOL #3 –”To Do List

  • List everything you need or want to get done.

  • Set your priorities.

    • A - Must be done

    • B – Should be completed if at all possible

    • C – Low priority, completed only after doing A’s and B’s

    • Prioritize tasks within each group.

      Developing this habit will increase productivity.


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TIME TOOL #4 – Sample Assignment Record

  • Estimate time needed

  • Library research – estimate and add 2 hours

  • Count back from due date

  • Consult Master schedule

  • Use the time


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Anticipating and Planning for Courses – Course Planning

Syllabi: Your road map for each class

After first day in each course

fill in the Semester Map

Long-range planning begins on day one


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TIME TIPS

  • Ask yourself: “What is the best use of my time right now?”

  • Utilize small blocks of time that you might normally waste.

    • ALWAYS have study material with you.

    • Tape lecture notes or personal notes and listen while you drive.


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PROCRASTINATION: Dealing with Deadlines

  • Putting off = Anxiety/Stress

  • Stop “thinking about” the assignment and TAKE ACTION!

    • Break down large tasks into manageable smaller tasks


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MORE HELPFUL TIPS

  • Work when you have the highest level of energy.

  • Eliminate external distractions.

  • When tired or distracted, change activities – “Mix it up”

  • Acknowledge the work you have accomplished.


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TO CRAM OR NOT TO CRAM?

  • AVOID CRAMMING

    • Think about the connotation of the word “cram.”

    • Ineffective study method

    • Inhibits storage of information in your long-term memory

      LEARNING OVER A PERIOD OF TIME USING REPETITIVE PRACTICE IS A MORE EFFIECIENT AND EFFECTIVE TOOL FOR RETAINING INFORMATION.


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PRIORITIZING: The Balancing Act

  • KEEP SIGHT OF YOUR GOALS

  • ATTEND CLASS

  • IDENTIFY YOUR RESPONSIBLITIES

  • PRIORITIZE

  • SCHEDULE

  • JUST DO IT!


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References

Covey, S. (1989). The 7 Habits of Highly Effective People. New York: Simon and Schuster.

Covey, S. (1994). First Things First. New York: Free Press.

Feldman, Shattles, & McKenzie. (2004). Oracle EDU 1110. Unpublished manuscript, Southern Methodist University, Dallas, TX.

Leonard, E. (2007). What Every Student Should Know About…Study Skills. New York: Pearson.


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