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PRACTICES & PROCEDURES UNDER MCA-21 PowerPoint PPT Presentation


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PRACTICES & PROCEDURES UNDER MCA-21 . INDIAN BANK’S ASSOCIATION PRESIDENTIAL SOUTH HOTEL TAJ PRESIDENT 90 CUFFE PARADE COLABA, MUMBAI . PRACTICES & PROCEDURES UNDER MCA-21 . A QS9000 and ISO14001 Accredited Company R Balakrishnan Company Secretary & Legal Services Manager

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Practices procedures under mca 21 l.jpg

PRACTICES & PROCEDURES UNDER MCA-21

INDIAN BANK’S ASSOCIATION

PRESIDENTIAL SOUTH

HOTEL TAJ PRESIDENT

90 CUFFE PARADE

COLABA, MUMBAI


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PRACTICES & PROCEDURES UNDER MCA-21

A QS9000 and ISO14001 Accredited Company

R Balakrishnan

Company Secretary

& Legal Services Manager

[email protected]

AT INDIAN BANK’S ASSOCIATION - MUMBAI ON 04 DECEMBER 2006

A

R

R.BALAKRISHNAN

COMPANY SECRETARY &

LEGAL SERVICES MANAGER

[email protected]

At the SMTP of CCRT / WIRC on 30 March 2006


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PRACTICES & PROCEDURES UNDER MCA-21

Agenda

1Overview on MCA-21

2Services available at MCA-21

  • System requirement

  • Documents requirement

  • Digital signature

  • e-filing / e-form

    7demonstration of filing form at MCA-21

    8Q & A

    9Conclusion


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OVERVIEW ON MCA 21

1Easy secure access

2Automated all process of compliance

324 hours / 7 days from anywhere and any place

4Service oriented approach

5No need to visit physical office of ROC

6Even complaints can be on e-mode


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KEY BENEFITS MCA-21

1INCORPORATION OF COMPANY ONLINE

2SIMPLIFIED/EASY MODE OF FILING

3REGISTRATION / VERFICATION OF CHARGES ANYTIME & FROM ANYWHERE

4INSPECTION OF COMPANIES FROM ANYTIME & FROM ANYWHERE

5CORPORATE CENTRIC APPROACH

6CUSTOMER RELATIONSHIP BUILDING


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KEY BENEFITS MCA-21

7. TOTAL TRANSPARENCY

8. COMPLIANCE - TIMELY READDRESSEL

9. QUALITATIVE ANALYSIS OF INFORMATION OF CORPORATE BY MCA PERSONNEL – TIME AVAILAABILITY

10 EVERYONE’S TIME IS SAVED SINCE NO PHYSICAL VISIT TO GOVERNMENT OFFICES


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SERVICES AVAILABLE UNDER MCA-21

1NEW COMPANY – REGISTRATION AND INCORPRATION

2ANNUAL RETURNS / ANNUAL RETURN FILING

3FILING FOR CHANGE OF NAME / ADDRESS / DIRECTORS DETAILS

4REGISTRATION AND VERIFICATION OF CHARGES


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SERVICES AVAILABLE UNDER MCA-21

5. INSPECTION OF DOCUMENTS

6. APPLICATIONS ON LINE FOR VARIOUS SERVICES

7. INVESTORS GRIEVANCE READRESSAL


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SYSTEM REQUIREMENT UNDER MCA-21

1PERSONAL COMPUTER

2WEB BROWSER – INTERNET EXPLORER / NETSCAPE NAVIGATOR

3INTERNET ACCESS – PREFERRED BRAND BAND CONNECTIVITY

4ADOBE ACROBAT READER 7.0.5

5WINZIP 8.0


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SYSTEM REQUIREMENT UNDER MCA-21

6. SCANNER

DOCUMENTS REQUIRED TO BE SCANNED & REQUIRED TO FILED AS AN ATTACHMENT TO e-FORM

7. PRINTER

FOR PRINTING BANK PAYMENT CHALLAN OR SERVICE FEE BILL


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SYSTEM REQUIREMENT UNDER MCA-21

1IF ONE HAS THE ABOVE FACILITIES

ONE CAN HAVE THE VIRTUAL FRONT

OFFICE AT HOME

2EVEN A CYBER CAFÉ COULD BE USED FOR THIS PURPOSE

3MCA FACILITATES E FILING OF VARIOUS FORMS AND APPLICATIONS UNDERCOMPANIES ACT


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FLOW CHART OF FILING e-FORM UNDER MCA-21

1OPEN MCA WEBSITE

2SELECT e-FORM & DOWNLOAD

3FILL THE e-form

4MAKE ATTACHMENTS TO e-FORM

5SIGN e-FORM AND SUBMIT

THEN WHAT HAPPENS?

AUTOMATED PRE-SCRUTINY TAKES

PLACE


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FLOW CHART OF FILING e-FORM UNDER MCA-21

6. FIELD / FORM DATA VALIDATION

7. ADDITIONAL RULES IF ANY

8. DIGITAL SIGNATURE VALIDATION

WHEN, THROUGH WITH THIS, THEN

PROCEED TO PAYMENT MODE


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FLOW CHART OF FILING e-FORM UNDER MCA-21

9. SELECT PAYMENT METHOD

(i)Online payment – credit card

(ii)Internet payment via bank

(iii)Challan creation and payment – e-FORM STORED SECURELY TILL BANK CONFIRMS PAYMENT

SEND e-form for approval


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FLOW CHART OF FILING e-FORM UNDER MCA-21

10. EACH TRANSACTION UNIQUELY IDENTIFIED BY A SERVICE REQUEST NUMBER (SRN) AND ONCE THE TRANSACGTION IS COMPLETED AND ACCEPTED THE SRN CREATED AND ONE CAN TAKE PRINT OUT FOR THE RECORDS OR STORE IT IN SOFT FORM TOO.


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SERVICES AVAILABLE AT THE MCA PORTAL


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CATAGORIES OF e-FORM UNDER MCA-21


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ONLINE FORM FILLING

1AS ON DATE THE ONLINE FORM FILLING FACILITY IS NOT THERE

2THE PORTAL SUGGESTS TO DOWNLOAD THE FORM FILL IT UP AND THEN UPLOAD

3MAY BE ONLINE FILLING MAY COME LATER


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FORM DOWNLOADING AND FILLING

1e-FORM COULD BE DOWNLOADED

PREFILL FILED IS AVAILABLE – BY

GIVING COMPANY NUMBER / DIN \

NUMBER - THE DETAILS WILL GET

FILLED AUTOMATICALLY.

2ATTACHMENT NEED TO GO IN PDF

FORMAT ONLY


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CHECK FORM PROCEUDRE


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PRE SCRUTINY PROCEDURE UNDER MCA 21


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DIGITALLY SINGING

1ONCE THE FORM IS FILLED – CHECKED THE SAME COULD BE SIGNED DIGITALLY

2ONE SHOULD HAVE THE DIGITAL SIGNATURE

3HOW TO GET THE DIGITAL SIGNATURE AND WHERE TO STORE?


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DIGITAL SIGNATURE

1APPLICATION TO BE MADE TO THE CERTIFYING AUTHORITIES

2TCS / NIC / MTNL / IDRBT / CSL Etc. S

3www.tcs-ca.tcs.co.in

www.nic.in

www.mtnltrustline.com

idrbta.org.in www.gnvfc.com


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DIGITAL SIGNATURE

1PRESCRIBED FORM FOR APPLICATION

2DOCUMENTARY EVIDENCE / PROOF

3THE CERTIFYING AUTHORITY THEN

VERIFY AND GRANT THE DIGITAL

SIGNATURE & THEN THEY COMMUNICATE THE FOLLOWING:


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DIGITAL SIGNATURE

COMMUNICATION WOULD BE IN THE FOLLOWING LINES

REGISTRATION OF CLASS 2 PAN INDIVIDUAL CERTIFI CATE HAS BEEN DONE SUCCESSFULLY. YOUR SUBSCRIBED ID……….CRA WOULD CORRESPOND TO YOU AFTER VERIFICATION OF REQUEST.


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DIGITAL SIGNATURE

FOLLOWED BY

YOUR REQUEST FOR CLASS 2 PAN INDIVIDUAL CERTIFICATE HAS BEEN ACCEPTED. PLEASE CLAIM YOUR CERTIFICATE BY GIVING THE FOLLOWING DETAILS

CLAIMING PASSWORD & REFERENCE ID - THEY WILL PROVIDE THE SITE


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DIGITAL SIGNATURE

ONE MORE COMMUNICATION:-

FOR FUTURE TRANSACTION, THEY WILL PROVIDE THE FOLLOWING

REVOCATION PASSWORD AND THE REFERENCE ID – SITE DETAILS


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GETTING THE CERTIFICATE

ONE HAS TO LOG IN TO THE SITE AND CLIAM THE CERTIFICATE BY PROVIDING THE DETAILS OF:-

1SUBSCRIBER ID

2CLAIMING PASSWORD AND

3REFERNCE ID

CERTIFICATE WOULD GET INSTALLED


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CAN YOU VIEW THE DSC

YES – YOU CAN SEE THE CERTIFICATE

WHERE IT IS INSTALLED

1GO TO INTERNET EXPLORER

2GO TO TOOLS

3GO TO INTERNET OPTION

4CLICK CONTENT

5YOU WILL SEE THE CERTIFICATE


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CAN YOU VIEW THE DSC

6. CLICK ON CERTIFICATE

7. IT WIL THEN SHOW THE FOLLOWING

iISSUED TO WHOM

iiISSUED BY WHOM

iiiEXPIRY DATE AND

ivFRIENDLY NAME IF ANY


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IMPORTING THE DSC

BY CLIKCING ON THE IMPORT BUTTON AND FOLLOWING THE INSSTRUCTIONS OF THE WINDOW “CERTIFICATE IMPORT WIZARD” THE CERTIFICATE COULD BE STORED IN USB TOKEN / USB DRIVE ETC. WHICH CAN BE CARRIED AND USED IN OTHER PLACES


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PAYMENT OF FEES

ONCE THE FORMALITIES OF FILLING THE FORM, CHECKING THE FORM, PRESCRUTINY AND SIGNATURE – PRECERTIFICATION WHERE REQUIRED ALL ARE OVER, THEN ONE HAS TO PROCEED WITH PAYMENT OPTION


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PAYMENTS OF FEES


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PAYMENT OPTIONS


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PAYMENT & THEREAFTER

CREDIT CARD AND INTERNET BANKING, THE PAYMENT IS MADE INSTANTLY AND THE FORM IS ACCEPTED FOR FILING AND PAYMENT RECEIPT SHOWING THE SRN IS ISSUED IMMEDIATELY.


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CHALLAN CREATION

IN CASE OF CHALLAN CREATION, THE CHALLAN IS CREATED AND THE FORM IS KEPT PENDING FOR WANT OF PAYMENT. ONE NEED TO TAKE THE PRINT OUT OF CHALLAN – GO TO BANK – MAKE PAYMENT – PROVIDE EVIDENCE OF PAYMENT FROM BANK THEN FORM IS PROCESSED


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PAYMENT RECEIPT

IN ALL THE CASES, ONCE PAYMENT IS MADE, FORM ACCEPTED THE PAYMENT RECEIPT IS ISSUED SHOWING THE SRN NUMBER WHICH IS SHOWN IN THE NEXT SLIDE


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PAYMNET RECEIPT WITH SRN NUMBER


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SERVICES AVAILABLE AT MCA 21

THE LIST OF SERVICES AVAILABLE AT

THE SITE OF MCA-21 IS SHOWN IN A

CHART AND ONE IS FREE TO SELCT

THE SAME AND AVAIL THE DESIRED

SERVICE

THE MCA SITE OF THE RELEVANT

PAGE WE COULD VIEW


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TRACKING OF THE TRANSACTION / STATUS

THE SITE ALSO PROVIDE FOR

TRACKING AND VIEWING THE STAUTS OF A PARTICULAR TRANSACTION BY GIVING THE SRN NUMBER. VIEW THE RELEVANT PORTION FROM MCA PORTAL


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PROCEDURAL ASPECTS OF HOLDING BOARD MEETING


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SRN NUMBER

THE SRN NUMBER IS A UNIQUE NUMBER GENERATED IN RESPECT OF EACH TRANSACTION AND ANY ENQUIRY / STATUS / TRACKING CAN BE DONE ONLY BY PROVIDING THIS NUMBER AND THIS IS VERY IMPORTANT. IN THE ABSENCE OF SRN NUMBER NOTHING WOULD WORK


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MANDATORY REQUIREMENTS FOR MCA 21

1CIN OF COMPANY

THIS IS PROVIDED BY THE DEPARTMENT – EVERY COMPANY COULD BE IDENTIFIED ONLY WITH THIS NUMBER AND THE PUBLIC VIEWING / FILLING FORMS / APPLICATION ALL CAN BE DONE ONLY AFTER PRVIDING CIN


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MANDATORY REQUIREMENTS FOR MCA 21

DIN NUMBER OF DIRECTORS AND PAN NUMBER OF THE SECRETAARY IS REQUIRIED

DIN 1 IS FOR MAKING APPLICATION BY DIRECTORS

DIN 2 INTIMATION TO COMPANY

DIN 3 COMPAN Y INTIMATES TO ROC


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MANDATORY REQUIREMENTS FOR MCA 21

CHARGES – FORM 8 – WE SHALL VIEW THE FORM AND ALSO FILL ONE

MANDATORY FIELDS

- CREATION OR MODIFICATION

- CIN (PREFILL)

- TYPE OF CHARGE (LIST IN SITE)


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MANDATORY REQUIREMENTS FOR MCA 21

  • CONSORTIUM FINANCE OR NO ?

  • JOINT CHARGE OR OTHERWISE

  • NUMBER OF CHARGEHODLER

  • CHARGE HOLDER DETAILS

  • INSTRUMENT OF CHARGE

  • DATE OF CRETION

  • WHETHER OURSIDE INDIA


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MANDATORY REQUIREMENTS FOR MCA 21

  • AMOUNT OF CHARGE

  • RATE OF INTEREST

  • TERMS OF PAYMENT

  • MARGIN

  • EXTENT AND OPERATION OF CHARGE

  • ATTACHMENTS


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MANDATORY REQUIREMENTS FOR MCA 21

APART FROM THE ABOVE , OTHER FIELDS ARE ALSO NEED TO BE FILLED UP WHERE APPLICABLE

WE SHALL SEE ONE DUMMY FORM 8 FILLED UP TILL ITS DIGITAL SIGNATURE AND SUBMITION – UPTO PAYMENT STAGE AS PRACTICAL DEMONSTRATION.


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SATISFACTION OF CHARGE FORM 17

1FOR SATISFACTION OF CHARGE FORM 17 NEED TO BE FILLED UP

2CHARGE CREATION ID NUMBER IS THE PRE-REQUISITE FOR THIS FORM APART FROM CIN

3WITHOUT THE ID NUMBER OF THE CHARGE CREATION, THE SATISFACTION OF CHARGE CANNOT BE DONE

4WE SHALL VIEW FORM 17


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QUOTE

While success is important, it can become enduring only if it is built on strong foundation of values. Define what you stand for as early as possible and do no compromise with it for any reason. You can’t enjoy the fruits of success if you have to argue with your conscience”

Shri Azim Premji – Chairman Wipro


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