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PRACTICES & PROCEDURES UNDER MCA-21 . INDIAN BANK’S ASSOCIATION PRESIDENTIAL SOUTH HOTEL TAJ PRESIDENT 90 CUFFE PARADE COLABA, MUMBAI . PRACTICES & PROCEDURES UNDER MCA-21 . A QS9000 and ISO14001 Accredited Company R Balakrishnan Company Secretary & Legal Services Manager

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PRACTICES & PROCEDURES UNDER MCA-21

INDIAN BANK’S ASSOCIATION

PRESIDENTIAL SOUTH

HOTEL TAJ PRESIDENT

90 CUFFE PARADE

COLABA, MUMBAI


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PRACTICES & PROCEDURES UNDER MCA-21

A QS9000 and ISO14001 Accredited Company

R Balakrishnan

Company Secretary

& Legal Services Manager

[email protected]

AT INDIAN BANK’S ASSOCIATION - MUMBAI ON 04 DECEMBER 2006

A

R

R.BALAKRISHNAN

COMPANY SECRETARY &

LEGAL SERVICES MANAGER

[email protected]

At the SMTP of CCRT / WIRC on 30 March 2006


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PRACTICES & PROCEDURES UNDER MCA-21

Agenda

1 Overview on MCA-21

2 Services available at MCA-21

  • System requirement

  • Documents requirement

  • Digital signature

  • e-filing / e-form

    7 demonstration of filing form at MCA-21

    8 Q & A

    9 Conclusion


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OVERVIEW ON MCA 21

1 Easy secure access

2 Automated all process of compliance

3 24 hours / 7 days from anywhere and any place

4 Service oriented approach

5 No need to visit physical office of ROC

6 Even complaints can be on e-mode


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KEY BENEFITS MCA-21

1 INCORPORATION OF COMPANY ONLINE

2 SIMPLIFIED/EASY MODE OF FILING

3 REGISTRATION / VERFICATION OF CHARGES ANYTIME & FROM ANYWHERE

4 INSPECTION OF COMPANIES FROM ANYTIME & FROM ANYWHERE

5 CORPORATE CENTRIC APPROACH

6 CUSTOMER RELATIONSHIP BUILDING


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KEY BENEFITS MCA-21

7. TOTAL TRANSPARENCY

8. COMPLIANCE - TIMELY READDRESSEL

9. QUALITATIVE ANALYSIS OF INFORMATION OF CORPORATE BY MCA PERSONNEL – TIME AVAILAABILITY

10 EVERYONE’S TIME IS SAVED SINCE NO PHYSICAL VISIT TO GOVERNMENT OFFICES


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SERVICES AVAILABLE UNDER MCA-21

1 NEW COMPANY – REGISTRATION AND INCORPRATION

2 ANNUAL RETURNS / ANNUAL RETURN FILING

3 FILING FOR CHANGE OF NAME / ADDRESS / DIRECTORS DETAILS

4 REGISTRATION AND VERIFICATION OF CHARGES


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SERVICES AVAILABLE UNDER MCA-21

5. INSPECTION OF DOCUMENTS

6. APPLICATIONS ON LINE FOR VARIOUS SERVICES

7. INVESTORS GRIEVANCE READRESSAL


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SYSTEM REQUIREMENT UNDER MCA-21

1 PERSONAL COMPUTER

2 WEB BROWSER – INTERNET EXPLORER / NETSCAPE NAVIGATOR

3 INTERNET ACCESS – PREFERRED BRAND BAND CONNECTIVITY

4 ADOBE ACROBAT READER 7.0.5

5 WINZIP 8.0


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SYSTEM REQUIREMENT UNDER MCA-21

6. SCANNER

DOCUMENTS REQUIRED TO BE SCANNED & REQUIRED TO FILED AS AN ATTACHMENT TO e-FORM

7. PRINTER

FOR PRINTING BANK PAYMENT CHALLAN OR SERVICE FEE BILL


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SYSTEM REQUIREMENT UNDER MCA-21

1 IF ONE HAS THE ABOVE FACILITIES

ONE CAN HAVE THE VIRTUAL FRONT

OFFICE AT HOME

2 EVEN A CYBER CAFÉ COULD BE USED FOR THIS PURPOSE

3 MCA FACILITATES E FILING OF VARIOUS FORMS AND APPLICATIONS UNDERCOMPANIES ACT


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FLOW CHART OF FILING e-FORM UNDER MCA-21

1 OPEN MCA WEBSITE

2 SELECT e-FORM & DOWNLOAD

3 FILL THE e-form

4 MAKE ATTACHMENTS TO e-FORM

5 SIGN e-FORM AND SUBMIT

THEN WHAT HAPPENS?

AUTOMATED PRE-SCRUTINY TAKES

PLACE


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FLOW CHART OF FILING e-FORM UNDER MCA-21

6. FIELD / FORM DATA VALIDATION

7. ADDITIONAL RULES IF ANY

8. DIGITAL SIGNATURE VALIDATION

WHEN, THROUGH WITH THIS, THEN

PROCEED TO PAYMENT MODE


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FLOW CHART OF FILING e-FORM UNDER MCA-21

9. SELECT PAYMENT METHOD

(i) Online payment – credit card

(ii) Internet payment via bank

(iii) Challan creation and payment – e-FORM STORED SECURELY TILL BANK CONFIRMS PAYMENT

SEND e-form for approval


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FLOW CHART OF FILING e-FORM UNDER MCA-21

10. EACH TRANSACTION UNIQUELY IDENTIFIED BY A SERVICE REQUEST NUMBER (SRN) AND ONCE THE TRANSACGTION IS COMPLETED AND ACCEPTED THE SRN CREATED AND ONE CAN TAKE PRINT OUT FOR THE RECORDS OR STORE IT IN SOFT FORM TOO.




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ONLINE FORM FILLING

1 AS ON DATE THE ONLINE FORM FILLING FACILITY IS NOT THERE

2 THE PORTAL SUGGESTS TO DOWNLOAD THE FORM FILL IT UP AND THEN UPLOAD

3 MAY BE ONLINE FILLING MAY COME LATER


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FORM DOWNLOADING AND FILLING

1 e-FORM COULD BE DOWNLOADED

PREFILL FILED IS AVAILABLE – BY

GIVING COMPANY NUMBER / DIN \

NUMBER - THE DETAILS WILL GET

FILLED AUTOMATICALLY.

2 ATTACHMENT NEED TO GO IN PDF

FORMAT ONLY




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DIGITALLY SINGING

1 ONCE THE FORM IS FILLED – CHECKED THE SAME COULD BE SIGNED DIGITALLY

2 ONE SHOULD HAVE THE DIGITAL SIGNATURE

3 HOW TO GET THE DIGITAL SIGNATURE AND WHERE TO STORE?


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DIGITAL SIGNATURE

1 APPLICATION TO BE MADE TO THE CERTIFYING AUTHORITIES

2 TCS / NIC / MTNL / IDRBT / CSL Etc. S

3 www.tcs-ca.tcs.co.in

www.nic.in

www.mtnltrustline.com

idrbta.org.in www.gnvfc.com


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DIGITAL SIGNATURE

1 PRESCRIBED FORM FOR APPLICATION

2 DOCUMENTARY EVIDENCE / PROOF

3 THE CERTIFYING AUTHORITY THEN

VERIFY AND GRANT THE DIGITAL

SIGNATURE & THEN THEY COMMUNICATE THE FOLLOWING:


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DIGITAL SIGNATURE

COMMUNICATION WOULD BE IN THE FOLLOWING LINES

REGISTRATION OF CLASS 2 PAN INDIVIDUAL CERTIFI CATE HAS BEEN DONE SUCCESSFULLY. YOUR SUBSCRIBED ID……….CRA WOULD CORRESPOND TO YOU AFTER VERIFICATION OF REQUEST.


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DIGITAL SIGNATURE

FOLLOWED BY

YOUR REQUEST FOR CLASS 2 PAN INDIVIDUAL CERTIFICATE HAS BEEN ACCEPTED. PLEASE CLAIM YOUR CERTIFICATE BY GIVING THE FOLLOWING DETAILS

CLAIMING PASSWORD & REFERENCE ID - THEY WILL PROVIDE THE SITE


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DIGITAL SIGNATURE

ONE MORE COMMUNICATION:-

FOR FUTURE TRANSACTION, THEY WILL PROVIDE THE FOLLOWING

REVOCATION PASSWORD AND THE REFERENCE ID – SITE DETAILS


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GETTING THE CERTIFICATE

ONE HAS TO LOG IN TO THE SITE AND CLIAM THE CERTIFICATE BY PROVIDING THE DETAILS OF:-

1 SUBSCRIBER ID

2 CLAIMING PASSWORD AND

3 REFERNCE ID

CERTIFICATE WOULD GET INSTALLED


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CAN YOU VIEW THE DSC

YES – YOU CAN SEE THE CERTIFICATE

WHERE IT IS INSTALLED

1 GO TO INTERNET EXPLORER

2 GO TO TOOLS

3 GO TO INTERNET OPTION

4 CLICK CONTENT

5 YOU WILL SEE THE CERTIFICATE


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CAN YOU VIEW THE DSC

6. CLICK ON CERTIFICATE

7. IT WIL THEN SHOW THE FOLLOWING

i ISSUED TO WHOM

ii ISSUED BY WHOM

iii EXPIRY DATE AND

iv FRIENDLY NAME IF ANY


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IMPORTING THE DSC

BY CLIKCING ON THE IMPORT BUTTON AND FOLLOWING THE INSSTRUCTIONS OF THE WINDOW “CERTIFICATE IMPORT WIZARD” THE CERTIFICATE COULD BE STORED IN USB TOKEN / USB DRIVE ETC. WHICH CAN BE CARRIED AND USED IN OTHER PLACES


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PAYMENT OF FEES

ONCE THE FORMALITIES OF FILLING THE FORM, CHECKING THE FORM, PRESCRUTINY AND SIGNATURE – PRECERTIFICATION WHERE REQUIRED ALL ARE OVER, THEN ONE HAS TO PROCEED WITH PAYMENT OPTION




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PAYMENT & THEREAFTER

CREDIT CARD AND INTERNET BANKING, THE PAYMENT IS MADE INSTANTLY AND THE FORM IS ACCEPTED FOR FILING AND PAYMENT RECEIPT SHOWING THE SRN IS ISSUED IMMEDIATELY.


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CHALLAN CREATION

IN CASE OF CHALLAN CREATION, THE CHALLAN IS CREATED AND THE FORM IS KEPT PENDING FOR WANT OF PAYMENT. ONE NEED TO TAKE THE PRINT OUT OF CHALLAN – GO TO BANK – MAKE PAYMENT – PROVIDE EVIDENCE OF PAYMENT FROM BANK THEN FORM IS PROCESSED


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PAYMENT RECEIPT

IN ALL THE CASES, ONCE PAYMENT IS MADE, FORM ACCEPTED THE PAYMENT RECEIPT IS ISSUED SHOWING THE SRN NUMBER WHICH IS SHOWN IN THE NEXT SLIDE



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SERVICES AVAILABLE AT MCA 21

THE LIST OF SERVICES AVAILABLE AT

THE SITE OF MCA-21 IS SHOWN IN A

CHART AND ONE IS FREE TO SELCT

THE SAME AND AVAIL THE DESIRED

SERVICE

THE MCA SITE OF THE RELEVANT

PAGE WE COULD VIEW


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TRACKING OF THE TRANSACTION / STATUS

THE SITE ALSO PROVIDE FOR

TRACKING AND VIEWING THE STAUTS OF A PARTICULAR TRANSACTION BY GIVING THE SRN NUMBER. VIEW THE RELEVANT PORTION FROM MCA PORTAL



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SRN NUMBER

THE SRN NUMBER IS A UNIQUE NUMBER GENERATED IN RESPECT OF EACH TRANSACTION AND ANY ENQUIRY / STATUS / TRACKING CAN BE DONE ONLY BY PROVIDING THIS NUMBER AND THIS IS VERY IMPORTANT. IN THE ABSENCE OF SRN NUMBER NOTHING WOULD WORK


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MANDATORY REQUIREMENTS FOR MCA 21

1 CIN OF COMPANY

THIS IS PROVIDED BY THE DEPARTMENT – EVERY COMPANY COULD BE IDENTIFIED ONLY WITH THIS NUMBER AND THE PUBLIC VIEWING / FILLING FORMS / APPLICATION ALL CAN BE DONE ONLY AFTER PRVIDING CIN


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MANDATORY REQUIREMENTS FOR MCA 21

DIN NUMBER OF DIRECTORS AND PAN NUMBER OF THE SECRETAARY IS REQUIRIED

DIN 1 IS FOR MAKING APPLICATION BY DIRECTORS

DIN 2 INTIMATION TO COMPANY

DIN 3 COMPAN Y INTIMATES TO ROC


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MANDATORY REQUIREMENTS FOR MCA 21

CHARGES – FORM 8 – WE SHALL VIEW THE FORM AND ALSO FILL ONE

MANDATORY FIELDS

- CREATION OR MODIFICATION

- CIN (PREFILL)

- TYPE OF CHARGE (LIST IN SITE)


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MANDATORY REQUIREMENTS FOR MCA 21

  • CONSORTIUM FINANCE OR NO ?

  • JOINT CHARGE OR OTHERWISE

  • NUMBER OF CHARGEHODLER

  • CHARGE HOLDER DETAILS

  • INSTRUMENT OF CHARGE

  • DATE OF CRETION

  • WHETHER OURSIDE INDIA


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MANDATORY REQUIREMENTS FOR MCA 21

  • AMOUNT OF CHARGE

  • RATE OF INTEREST

  • TERMS OF PAYMENT

  • MARGIN

  • EXTENT AND OPERATION OF CHARGE

  • ATTACHMENTS


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MANDATORY REQUIREMENTS FOR MCA 21

APART FROM THE ABOVE , OTHER FIELDS ARE ALSO NEED TO BE FILLED UP WHERE APPLICABLE

WE SHALL SEE ONE DUMMY FORM 8 FILLED UP TILL ITS DIGITAL SIGNATURE AND SUBMITION – UPTO PAYMENT STAGE AS PRACTICAL DEMONSTRATION.


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SATISFACTION OF CHARGE FORM 17

1 FOR SATISFACTION OF CHARGE FORM 17 NEED TO BE FILLED UP

2 CHARGE CREATION ID NUMBER IS THE PRE-REQUISITE FOR THIS FORM APART FROM CIN

3 WITHOUT THE ID NUMBER OF THE CHARGE CREATION, THE SATISFACTION OF CHARGE CANNOT BE DONE

4 WE SHALL VIEW FORM 17


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QUOTE

While success is important, it can become enduring only if it is built on strong foundation of values. Define what you stand for as early as possible and do no compromise with it for any reason. You can’t enjoy the fruits of success if you have to argue with your conscience”

Shri Azim Premji – Chairman Wipro


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